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VII.5 Document Retention Requirements – VII. State Revenues and Appropriated Loan Receivables
Agencies are responsible for retaining backup documentation outside SFS even though backup is included in SFS as an attachment to the Direct Deposit or Adjustment Voucher transaction
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii5-document-retention-requirementsPublic Welfare – 2023 Financial Condition Report
… to federal legislation authorizing emergency supplemental benefits to households receiving SNAP and boosting maximum benefits by 15 percent from January through September 2021. New York began issuing the supplemental benefits in March 2020 and did so until March 2023, when …
https://www.osc.ny.gov/reports/finance/2023-fcr/public-welfareTransforming the Procurement Function
… with the MTA Board-approved Transformation Plan, resulting in improved service levels for the customer, process … 2023, the MTA reported a total of 70,000 employees. In April 2019, New York State enacted Section 1279-e(1)(a) of … of the Transformation effort would be front-loaded in the initial 6–9 months, with some aspects completed over …
https://www.osc.ny.gov/state-agencies/audits/2024/12/26/transforming-procurement-functionUnified Court System Bulletin No. UCS-313
… an automatic union dues increase for employees represented by DC37, Local 1070 in Bargaining Unit SK. Affected Employees: Employees represented by DC37, Local 1070, in Bargaining Unit SK are affected. … an automatic union dues increase for employees represented by DC37 Local 1070 in Bargaining Unit SK …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-313-district-council-37-dc37-local-1070-dues-increaseUnified Court System Bulletin No. UCS-326
… Purpose The purpose of this bulletin is to notify agencies of an automatic dues increase for employees represented by Suffolk County Court Employees … 2023, to increase membership dues from $15.00 to $20.00 for employees in Bargaining Unit F8 (Deduction Code 456). …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-326-suffolk-county-court-employees-association-dues-increaseUnified Court System Bulletin No. UCS-342
… is to notify agencies of an automatic union dues increase for employees represented by DC37, Local 1070, in Bargaining … of organization dues deduction per bi-weekly payroll for members of DC37, Local 1070, shall be changed from $27.86 … is to notify agencies of an automatic union dues increase for employees represented by DC37 Local 1070 in Bargaining …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-342-district-council-37-dc37-local-1070-dues-increaseCUNY Bulletin No. CU-785
… increase for employees represented by DC37, Local 2627 in Bargaining Unit T9. Affected Employees: Employees represented by DC37, Local 2627 in Bargaining Unit T9 are affected. Background: Per the … 2627 dated April 22, 2024, membership dues for employees in Bargaining Units T9 (deduction code 254) will increase. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-785-district-council-37-dc37-local-2627-dues-increaseCUNY Bulletin No. CU-811
… dues increase for employees represented by DC37, Local 2627 in Bargaining Unit T9. Affected Employees: Employees represented by DC37, Local 2627 in Bargaining Unit T9 are affected. Background: Per the request from DC37, Local 2627 dated January 6, 2025, membership dues for employees in …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-811-district-council-37-dc37-local-2627-dues-increaseCUNY Bulletin No. CU-821
… Purpose: The purpose of this bulletin is to notify agencies of an automatic dues increase for employees represented by IBT, Local 237 in Bargaining Units TS and SL. Affected Employees: Employees represented by IBT, … The purpose of this bulletin is to notify agencies of an automatic dues increase for …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-821-international-brotherhood-teamsters-ibt-local-237Examination of Sunset LG Realty, LLC
… Ridge medical facility. The Assistant Facilities Program Coordinator, a Downstate employee, was responsible for overseeing daily operations such as housekeeping and facility improvements, … bonuses paid to Downstate’s Assistant Facilities Program Coordinator. Based on our audit, the New York State Joint …
https://www.osc.ny.gov/state-agencies/audits/2018/10/30/examination-sunset-lg-realty-llcHazard Mitigation and Coordination
… 2021. Key Recommendations Comply with the HMP Maintenance Protocol and the HMP, including requesting sufficient …
https://www.osc.ny.gov/state-agencies/audits/2022/10/25/hazard-mitigation-and-coordinationState Agencies Bulletin No. 2414
… Purpose: The purpose of this bulletin is to explain the extension of Military and Training Leave … the Military Leave Benefits through 12/31/2026 in response to the continuing need for New York State employees in the National Guard and Reserves to be activated federally or by the Governor for military …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2414-2026-extension-military-and-training-leave-benefits-and-stipendsState Agencies Bulletin No. 778
… of withholding.” Agency Actions Agencies must not initiate new fixed tax transactions for employees. For employees who … tax entry, agencies must contact the employee, request a new completed and signed W-4 or IT-2104 and any other … dated February 20, 2008. Agencies may refer to the new Control-D report NHRPTMP14 (Employees With Fixed Taxes) …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/778-fixed-amounts-tax-withholdingCUNY Bulletin No. CU-772
… executed between CUNY and DC37, CUNY agreed to establish a new salary step plan for employees in the Custodial … to all employment and income taxes. Federal, State, and New York City income tax withholding will be calculated using … Bulletin No. 1786 – Non-Negotiated and/or Undeliverable New York State Payroll Checks. Checks issued to eligible …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-772-cuny-dc37-custodial-supervisor-step-implementationSUNY Bulletin No. SU-353
… Affected Employees: Employees designated Management or Confidential in SUNY (Bargaining Unit 13) who meet the … incorrectly if the dates previously reported as a single entry on the Time Entry page overlap the effective … taxable gross, and will be reported on the employee’s Form W-2. The adjustments (Earnings Codes AJR, ARC, and ARO) …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-353-2023-retroactive-salary-increases-and-2023-retroactiveTown of Guilderland – Golf Course Collections (2017M-22)
… review the processing of collections received at the Town golf course for the period January 1, 2015 through October … by an elected five-member Town Board. The Town owns a golf course for which revenue in 2015 totaled $970,000. Key … review the processing of collections received at the Town golf course for the period January 1 2015 through October 31 …
https://www.osc.ny.gov/local-government/audits/town/2017/11/21/town-guilderland-golf-course-collections-2017m-22Mastics-Moriches-Shirley Community Library – Claims Processing (2013M-166)
… Purpose of Audit The purpose of our audit was to determine if claims were audited in a timely manner and properly supported for the period July 1, 2011, to March 31, 2013. Background The Library is located in the … The Library was founded in 1974 and provides services to several communities, including the hamlets of Mastic, …
https://www.osc.ny.gov/local-government/audits/library/2013/08/09/mastics-moriches-shirley-community-library-claims-processing-2013m-166State Agencies Bulletin No. 1594
… have the correct pre-tax deductions for mass transit and parking programs. Affected Employees Employees who participate in pre-tax transit and pre-tax parking programs. Background Pursuant to IRS Publication 15-B … per month for transit passes. $255 per month for qualified parking. When establishing these pre-tax programs an employer …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1594-new-control-d-report-pre-and-post-tax-transit-and-pre-and-post-taxCohoes City School District – Medicaid Reimbursements (2022M-107)
… for all services provided to Medicaid eligible students with signed parental consent forms. Key Findings The District … cycle to identify issues needing correction and follow up with providers to resolve issues and re-submit the claims. District officials generally agreed with our recommendations and have initiated, or indicated …
https://www.osc.ny.gov/local-government/audits/school-district/2022/12/02/cohoes-city-school-district-medicaid-reimbursements-2022m-107Village of Oyster Bay Cove – Claims Audit (2022M-114)
… Determine if the Village of Oyster Bay Cove (Village) Board of Trustees (Board) ensured that claims were adequately supported, for … purposes and audited before payment. Key Findings The Board did not ensure that claims were adequately supported, … Determine if the Village of Oyster Bay Cove Village Board of Trustees Board ensured that claims were adequately …
https://www.osc.ny.gov/local-government/audits/village/2022/12/02/village-oyster-bay-cove-claims-audit-2022m-114