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State Comptroller DiNapoli Releases School District Audits
… purchases made from a New York state contract, resulting in $2,182 being overpaid to the vendor. Downsville Central … had cleared the bank. The claims auditor approved one claim packet totaling $13,613 which had previously been paid. … did not ensure that goods and services were procured in the most cost-efficient manner or provide adequate …
https://www.osc.ny.gov/press/releases/2022/11/state-comptroller-dinapoli-releases-school-district-auditsControls Over Vehicle Use and Transportation-Related Expenses
… the Department’s vehicle use and maintenance expenses for the period from January 2017 to December 2019 and … the State, of which 10 operate repair shops responsible for the maintenance of Department vehicles. These 11 regions … serve their local surrounding counties and are responsible for overall management of vehicles in their region, including …
https://www.osc.ny.gov/state-agencies/audits/2021/10/07/controls-over-vehicle-use-and-transportation-related-expensesVI.3.B Budget Transfers Within a Business Unit – VI. Budgets
… budget authority between budgets within a single Business Unit. Each budget entry in the Budget Transfer Component must … budget entry types for Budget Transfers within a Business Unit: Apportionment – An apportionment is the movement of a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi3b-budget-transfers-within-business-unitXI-A.7 Electronic Purchase Order Authorization and Purchase Order Dispatch – XI-A. Purchasing
… POs. Online agencies are not required to physically sign a PO prior to sending it to a vendor. Instead, POs created and approved in the SFS will include “Authorized Electronically” on the … should ensure users are mapped to appropriate roles in the SFS. The PO Approver will approve POs for the agency. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a7-electronic-purchase-order-authorization-and-purchase-order-dispatchState Police Bulletin No. SP-249
… report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-249-2024-retroactive-increase-hazardous-duty-pay-eligible-employees-stateState Agencies Bulletin No. 1261
… regarding the following: Contract Pay and Additional Pay for Contract Pay teachers Submitting Salary Withholding for 21P employees Reporting Time Entry earnings Reporting … Pay Basis Codes Transfers between agencies Work schedule for CAL teachers Restoration of health insurance for Contract …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1261-restoration-contract-pay-and-additional-pay-21p-institution-teachersXII.6.Q Paying and Reconciling State Credit Card Charges – XII. Expenditures
… regarding supplier reward programs. When creating the voucher for PCard transactions, the agency must select the … voucher that reclassifies expenses into the actual expense account codes and reconciles the PCard Clearing … responsible for reconciling that charge to the appropriate expense type. Reconciling charges when an employee is under …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6q-paying-and-reconciling-state-credit-card-chargesX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… Always use CAPS for the legal entity name Never include prefix titles for individuals such as Dr., Mr., Ms., etc. Do …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationAnnual Audit
… The Board processed claims totaling nearly $720 million for four sole custody funds in 2017 – the Uninsured Employers Fund, the Special Fund for Disability Benefits, the Second Injury Fund and the Fund for Reopened Cases. Board staff enter claims data for all …
https://www.osc.ny.gov/state-agencies/audits/2018/07/26/annual-auditSUNY Bulletin No. SU-140
… University Professions has requested a new deduction code for Liberty Mutual Insurance Company for a personal line of insurance products (auto, home, renters) for their members. OSC Actions OSC will process deduction …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-140-new-deduction-code-536-liberty-mutual-insuranceCity of Johnstown – Internal Controls Over Payroll (2015M-75)
… were maintained over the City’s payroll procedures for the period January 1, 2014 through January 31, 2015. … six-member Common Council. General fund expenditures for 2014 totaled approximately $13.8 million. Key Findings … Council did not establish written policies and procedures for preparing and disbursing the payroll or for maintaining …
https://www.osc.ny.gov/local-government/audits/city/2015/07/17/city-johnstown-internal-controls-over-payroll-2015m-75Albany Public Library – Leave Accruals (2015M-293)
… 31, 2014. Background The Albany Public Library is located in the City of Albany, Albany County. The Library, which is a … The Board has not established a standard leave request form or other formal procedure for employees to request leave …
https://www.osc.ny.gov/local-government/audits/library/2016/02/12/albany-public-library-leave-accruals-2015m-293Lackawanna City School District - Tuition (2019M-59)
… Findings District officials did not review tuition charges for accuracy. As a result, the District was incorrectly billed for nine students, resulting in overpayments totaling $5,300 for eight students and an underpayment of $900 for one …
https://www.osc.ny.gov/local-government/audits/school-district/2019/06/07/lackawanna-city-school-district-tuition-2019m-59DiNapoli: New York's Drinking Water Infrastructure Needs Fixing
… paying for these solutions presents a considerable challenge." Recent high profile water system failures and … than 50,000 state contracts, visit www.openbooknewyork.com . The easy-to-use website was created by DiNapoli to …
https://www.osc.ny.gov/press/releases/2017/02/dinapoli-new-yorks-drinking-water-infrastructure-needs-fixingAwarding and Oversight of Statewide Interoperable Communications Grants
… Interoperable Communications Grant awards to ensure grant funds were allocated and spent for intended purposes. This … all counties that applied for grants received funding. Funds are distributed through vouchers that counties submit … also monitors counties’ activity through site visits, telephone calls, and Regional Consortiums to ensure counties …
https://www.osc.ny.gov/state-agencies/audits/2017/07/18/awarding-and-oversight-statewide-interoperable-communications-grantsDiNapoli: Emergency Rental Assistance Program Rebounds After Slow Start
… have not yet received funds from it and rental burdens for low-income New Yorkers remain high, according to a report … (2.9%), Westchester County (2.7%) and Erie County (2.5%). For most eligible households, ERAP covered up to 12 months of … some future rent payments. It also prohibited evictions for up to a year and waived late fees. “The Emergency Rental …
https://www.osc.ny.gov/press/releases/2023/07/dinapoli-emergency-rental-assistance-program-rebounds-after-slow-startOpinion 98 - 19
… to installment purchase contracts (see also 2 NYCRR Part 39). Among other things, section 109-b provides that, …
https://www.osc.ny.gov/legal-opinions/opinion-98-19Compliance With Freedom of Information Law Requirements
… with the statutory requirement to provide an appeal to Committee on Open Government (COOG) upon receipt for any of the 49 … information. 1 For example, while one DOT regional office on its own provided its FOIL procedures manual, three other …
https://www.osc.ny.gov/state-agencies/audits/2023/09/29/compliance-freedom-information-law-requirementsXII.5.L Entering Appropriate Detail in the Invoice Line Fields – XII. Expenditures
… a separate distribution line referencing the respective account codes would be used for each type of purchase. Before … string, which includes the Department, Program, Fund, and Account (for Legacy users, the charge line would include … a travel voucher, the Description field might say “Travel Reimbursement.” The Business Unit should use multiple …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5l-entering-appropriate-detail-invoice-line-fieldsDiNapoli Op-Ed in City & State: NY ABLE Celebrates Seven Year Anniversary
… individuals with disabilities to save money in their own name without risking their public benefits, if certain …
https://www.osc.ny.gov/press/releases/2024/10/dinapoli-op-ed-city-state-ny-able-celebrates-seven-year-anniversary