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Internal Control
… Internal Control Act Standards for Internal Control in New York State Government (Current) / Standards for … Control in the Federal Government (Green Book) Provides a framework that incorporates the increasing use of … guidance developed in the private sector (COSO). OMB A-123 Management's Responsibility for Internal Control …
https://www.osc.ny.gov/state-agencies/guidance/internal-controlAccounts Payable Advisory No. 5
… services, including specific information to be included in the invoice number field please refer to the GFO , Chapter … USPS and Related Postal Services . Please note there is a new requirement for entering information in the Invoice … account number associated with the meter, followed by a space, and then the date of the payment in the format …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/5-complex-entity-payments-postageOperational Advisory No. 3
… that if any chart of account string value is changed in the review process, the transaction must be re-budget checked and be in a valid budget status prior to submittal to OSC. Changing … who have any Statewide Financial System role allowing him/her to enter or change any chart of account value are aware …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/3-budget-check-reminderTravel Advisory No. 5
… Online agencies are required to use the attachment feature in the SFS to store electronic documents in support of Travel … requirements, the official record must be retained in a central location – e.g., the agency’s Finance Office. … must retain documents to support expense reports in a central location, e.g. agency’s Finance Office. Individual …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/5-gfo-updates-record-retention-travel-and-expenseVillage of Franklin – Fund Balance Management (2018M-13)
… 10, 2017. Background The Village of Franklin is located in the Town of Franklin in Delaware County and has a population of approximately 375. The Village is governed by … have not developed multiyear financial or capital plans or a fund balance policy. The Clerk-Treasurer did not provide …
https://www.osc.ny.gov/local-government/audits/village/2018/05/04/village-franklin-fund-balance-management-2018m-13City of Newburgh – Budget Review (B17-6-18)
… the significant revenue and expenditure projections in the City’s proposed budget for the 2018 fiscal year are reasonable. Background The City of Newburgh, located in Orange County, is authorized to issue debt not to exceed $15 million to liquidate the accumulated deficit in the general fund as of December 31, 2010. New York State …
https://www.osc.ny.gov/local-government/audits/city/2017/11/14/city-newburgh-budget-review-b17-6-18Town of Deerpark – Budget Review (B17-6-17)
… the significant revenue and expenditure projections in the Town’s preliminary budget for the 2018 fiscal year are reasonable. Background The Town of Deerpark, located in Orange County, issued debt totaling $868,000 to liquidate … years, from $898,669 to $1,459,107 (62 percent). This is a result of overestimating expenditures and underestimating …
https://www.osc.ny.gov/local-government/audits/town/2017/11/10/town-deerpark-budget-review-b17-6-17Massapequa Union Free School District – Budget Practices and Reserve Funds (2017M-113)
… The Massapequa Union Free School District is located in the Town of Oyster Bay in Nassau County. The District, which operates nine schools … for fiscal years 2013-14 through 2015-16 that resulted in overestimated appropriations totaling $24.9 million. The …
https://www.osc.ny.gov/local-government/audits/school-district/2017/10/20/massapequa-union-free-school-district-budget-practices-and-reserve-fundsMiddletown Enlarged City School District – Financial Condition (2017M-245)
… The Middletown Enlarged City School District is located in the City of Middletown and Towns of Goshen, Wallkill and … in Orange County. The District, which is governed by a nine-member Board of Education, has approximately 7,160 … in each of the past five years. The Board has not adopted a fund balance policy. Key Recommendations Discontinue the …
https://www.osc.ny.gov/local-government/audits/school-district/2018/02/16/middletown-enlarged-city-school-district-financial-condition-2017m-245City of Lackawanna – Police and Fire Department Work Hours (2014M-298)
… 13, 2014. Background The City of Lackawanna is located in Erie County and has a population of approximately 18,000. The City is governed by … The current work schedule for patrol officers results in the officers working eight days less per year than the …
https://www.osc.ny.gov/local-government/audits/city/2015/04/10/city-lackawanna-police-and-fire-department-work-hours-2014m-298Schuylerville Central School District – Fund Balance (2016M-113)
… The Schuylerville Central School District is located in eastern Saratoga County. The District, which operates … limit at year-end. District officials have not developed a plan to document their intentions for the amount necessary … and reduce the amount of unrestricted fund balance in a manner that benefits District residents. Develop a plan for …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/08/schuylerville-central-school-district-fund-balance-2016m-113Whitesville Central School District – Financial Management (2016M-313)
… The Whitesville Central School District is located in the Towns of Independence and Willing in Allegany County … fund balance within the statutory limit and develop a plan to reduce unrestricted fund balance in a manner that benefits District residents. …
https://www.osc.ny.gov/local-government/audits/school-district/2016/12/30/whitesville-central-school-district-financial-management-2016m-313North Collins Central School District – Financial Management (2016M-189)
… The North Collins Central School District is located in the Towns of North Collins, Collins, Concord, Brant, Eden … managed in accordance with statutes. The District used a contingency account within the budget annually, which is … and reserves in the annual budgets. Discontinue the use of a contingency account within the annual budget. Develop a …
https://www.osc.ny.gov/local-government/audits/school-district/2016/08/05/north-collins-central-school-district-financial-management-2016m-189Mount Pleasant-Blythedale Union Free School District – Short-Term Borrowing and Purchasing (2015M-365)
… The Mount Pleasant-Blythedale Union Free School District, a special act school district created by the State Legislature, is located in the Town of Mount Pleasant, Westchester County. The … $6.8 million. Key Findings The District issued a revenue anticipation note (RAN), even though it had …
https://www.osc.ny.gov/local-government/audits/school-district/2016/03/18/mount-pleasant-blythedale-union-free-school-district-short-term-borrowingPleasantville Union Free School District – Financial Condition (2015M-311)
… The Pleasantville Union Free School District is located in the Village of Pleasantville in Westchester County. The … used to fund operations. The District has not established a reserve fund policy stating how much would be set aside in … budget. Establish reserve fund policies that identify a clear intent or plan regarding the future purpose, use and …
https://www.osc.ny.gov/local-government/audits/school-district/2016/03/04/pleasantville-union-free-school-district-financial-condition-2015m-311Pembroke Central School District – Financial Management (2016M-31)
… Background The Pembroke Central School District is located in the Towns of Pembroke, Darien, Batavia and Alexander in Genesee County. The District, which operates three schools … raising more real property taxes than necessary. Develop a written policy that indicates the amount of funds to be …
https://www.osc.ny.gov/local-government/audits/school-district/2016/06/10/pembroke-central-school-district-financial-management-2016m-31Town of Webb Union Free School District – Fund Balance (2016M-140)
… The Town of Webb Union Free School District is located in the Town of Webb in Herkimer County and the Town of … that was not actually used to finance operations. As a result the District’s fund balance has become excessive and … sustain District operations. Key Recommendations Develop a plan to reduce the amount of unrestricted fund balance in a …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/15/town-webb-union-free-school-district-fund-balance-2016m-140Manhasset Union Free School District – Separation Payments (2016M-150)
… The Manhasset Union Free School District is located in the Town of North Hempstead in Nassau County. The District, which operates three schools … and underpaid four employees for unused vacation time by a total of $1,359. Key Recommendations Adopt written policies …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/22/manhasset-union-free-school-district-separation-payments-2016m-150Bath Central School District – Reserves (2016M-401)
… Background The Bath Central School District is located in the Towns of Avoca, Bath, Cameron, Thurston, Urbana and … schools with approximately 1,500 students, is governed by a seven-member Board of Education. Budgeted appropriations … $35.9 million. Key Findings The Board did not adopt a written reserve fund policy. District officials could not …
https://www.osc.ny.gov/local-government/audits/school-district/2017/01/27/bath-central-school-district-reserves-2016m-401East Meadow Union Free School District – Financial Condition (2015M-332)
… The East Meadow Union Free School District is located in the Town of Hempstead, Nassau County. The District, which … 2014-15. The District overestimated expenditures by a total of approximately $29.4 million during the same … and use the surplus unrestricted fund balance in a manner that benefits District residents. Discontinue the …
https://www.osc.ny.gov/local-government/audits/school-district/2016/02/26/east-meadow-union-free-school-district-financial-condition-2015m-332