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State Agencies Bulletin No. 1191
… EMPLID (in the SSN format) must be modified to use the NYS EMPLID. OSC will allow agencies to test interface files … EMPLID field will change from the SSN-based EMPLID to the NYS EMPLID.Therefore, all agencies who submit Time Entry … files must make sure the value in the EMPLID field is the NYS EMPLID instead of the SSN. OSC Actions OSC will receive …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1191-osc-will-allow-agencies-test-interface-files-preparation-ssn-decouplingEssex County Sheriff’s Department – Internal Controls Over Cash Receipts and Disbursements (2013M-35)
… to September 30, 2012. Background Essex County is located in northeastern New York State and has a population of … Cash receipts and disbursements were not processed in accordance with the policy. The civil clerk performed … were not properly accounted for, secured, and deposited in a timely manner. The civil clerk affixes the Sheriff’s …
https://www.osc.ny.gov/local-government/audits/county/2013/04/19/essex-county-sheriffs-department-internal-controls-over-cash-receipts-andState Agencies Bulletin No. 1239
… Action Cost Center updates in SFS must be completed by March 15, 2013 , prior to the start of the Fiscal Year End … Updates to Position Pools in PayServ must be completed by March 25, 2013. Background In order to process necessary … (SFS) will be taken offline in early March, 2013. As a result of this blackout period, agency and OSC actions are …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1239-updates-account-codes-attached-position-pools-sfs-fiscal-year-endState Agencies Bulletin No. 1146
… Purpose To provide instructions for processing the $500 lump sum payment for Special Assignment to Duty Pay (SAD) for certain CSEA and PEF employees. Affected Employees …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1146-2012-special-assignment-duty-pay-sad-earned-calendar-year-2011-certainAccidental Disability – Article 14 Benefits
… disability retirement benefit if: You are unable to perform your duties because of a permanent physical or … benefit. The Benefit This benefit is a pension equal to one-half (50 percent) of your FAS and is reduced by 100 … reduction begins at age 62. The benefit is also subject to full escalation. Learn more about escalation. Filing You, …
https://www.osc.ny.gov/retirement/publications/1644/accidental-disabilityInternal Control System Components
… to certify compliance with the Act by April 30 of each year by submitting a Certification and Internal Control … internal control activities undertaken during the previous year. As the State’s chief fiscal officer, the Comptroller …
https://www.osc.ny.gov/state-agencies/audits/2015/08/04/internal-control-system-componentsComptroller DiNapoli Releases School Audits
… District and the Rocky Point Union Free School District . “In an era of limited resources and increased accountability, … County) The district has experienced a steady decline in tuition revenues and consistently decreased expenditures to offset the declines in revenues. Tuition accounts receivable records and the …
https://www.osc.ny.gov/press/releases/2015/11/comptroller-dinapoli-releases-school-audits-0Village of Aurora – Treasurer’s Duties and Information Technology (2014M-107)
… Village’s financial and information technology operations for the period June 1, 2012 through October 28, 2013. … and has approximately 700 residents. Budget appropriations for the general, water and sewer funds in 2013-14 were …
https://www.osc.ny.gov/local-government/audits/village/2014/08/29/village-aurora-treasurers-duties-and-information-technology-2014m-107Village of Upper Brookville – Justice Court (2013M-160)
… Background The Village of Upper Brookville is located in Oyster Bay in Nassau County. The Village is governed by an elected Board … During our audit period, the Justices reported $92,851 in fines, fees, and surcharges to the JCF. Key Findings …
https://www.osc.ny.gov/local-government/audits/village/2013/08/30/village-upper-brookville-justice-court-2013m-160Village of Maybrook – Water Operations (2013M-121)
… for such adjustments. Ensure that all advances between funds are repaid no later than the close of the fiscal year …
https://www.osc.ny.gov/local-government/audits/village/2013/08/16/village-maybrook-water-operations-2013m-121Town of Mansfield – Financial Management and Claims Processing (2012M-241)
… available. Because of this, both the general and highway funds experienced significant declines in fund balance from … Establish a policy for the appropriate level of unexpended surplus to maintain in each fund, and for determining the amount of unexpended surplus, if any, to appropriate in the ensuing year’s budget. …
https://www.osc.ny.gov/local-government/audits/town/2013/03/08/town-mansfield-financial-management-and-claims-processing-2012m-241Town of Westerlo – Selected Financial Activities (2013M-323)
… We also found that neither Justice reconciled the bail account bank balances with the computerized bail reports. Key …
https://www.osc.ny.gov/local-government/audits/town/2014/03/28/town-westerlo-selected-financial-activities-2013m-323State University of New York Upstate Medical Center – Selected Travel Expenses
… Purpose To determine whether the use of travel monies by the State … individuals, complied with rules and regulations and is free from fraud, waste and abuse. The audit covers the period April 1, 2008 to March 31, 2011. Background New York State’s executive …
https://www.osc.ny.gov/state-agencies/audits/2013/06/26/state-university-new-york-upstate-medical-center-selected-travel-expenses2018 Annual Audit
… claims totaling nearly $829 million from its four special funds in 2018 - the Uninsured Employers Fund, the Special … March 2018, the Board processed claims for all special funds using the Board’s FMIS. Claims were reviewed and approved by staff at the: (i) Board, (ii) Special Funds Conservation Committee (SFCC), or (iii) TPAs. In April …
https://www.osc.ny.gov/state-agencies/audits/2020/02/21/2018-annual-auditComptroller DiNapoli Releases Municipal Audits
… records. Islip Terrace Fire District – Claims Audit and Payroll (Suffolk County) The entire board did not authorize … commissioners. The board needs to improve controls over payroll to ensure that pay rates are properly authorized and …
https://www.osc.ny.gov/press/releases/2015/06/comptroller-dinapoli-releases-municipal-audits-1Shelter Island Union Free School District –Financial Condition (2014M-132)
… The District reported year-end unexpended surplus funds of almost 10 to 12 percent of the ensuing year’s … The District’s reserve policy does not define how reserve funds should be used. In addition, we found that District …
https://www.osc.ny.gov/local-government/audits/school-district/2014/08/08/shelter-island-union-free-school-district-financial-condition-2014m-132Town of Newfield – Selected Financial Activities (2013M-2)
… of our audit was to review selected financial activities for the period January 1, 2011, to June 11, 2012. Background … consists of the Town Supervisor and four council members. For the 2012 fiscal year, the Town had budgeted … and the 2011 accounting records could not be produced for our review. No one can be sure that all moneys received …
https://www.osc.ny.gov/local-government/audits/town/2013/04/26/town-newfield-selected-financial-activities-2013m-2III.6 SFS Reporting – III. Statewide Financial System (SFS)
… to meet the business management and documentation needs of agency financial system users. Inquiry screens give agency … in a format that best meets their individual needs. The Reporting Tools - Query provides agency financial system … a format that best meets their individual needs. Real-time reporting provides direct access to the SFS. As transactions …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii6-sfs-reportingAmsterdam Housing Authority – Claims Processing and Related Not-for-Profit Corporations (2013M-126)
… controls over selected Authority financial operations for the period January 1, 2011, to November 30, 2012. … 428 of the Public Housing Law to provide low-rent housing for qualified individuals in accordance with relevant … Director audits the claims, including payments made for the reimbursement of his own travel costs. Our review of …
https://www.osc.ny.gov/local-government/audits/city/2013/08/23/amsterdam-housing-authority-claims-processing-and-related-not-profit-corporationsSyracuse Industrial Development Agency – Project Approval and Monitoring and Administration of the Development Fund (2015M-240)
… goals, as stated in project applications, against actual results. The Agency’s audited financial statements …
https://www.osc.ny.gov/local-government/audits/industrial-development-agency/2016/01/08/syracuse-industrial-development-agency-project-approval-and