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State Comptroller DiNapoli Releases School District Audits

… purchases made from a New York state contract, resulting in $2,182 being overpaid to the vendor. Downsville Central … had cleared the bank. The claims auditor approved one claim packet totaling $13,613 which had previously been paid. … did not ensure that goods and services were procured in the most cost-efficient manner or provide adequate …

https://www.osc.ny.gov/press/releases/2022/11/state-comptroller-dinapoli-releases-school-district-audits

VI.3.B Budget Transfers Within a Business Unit – VI. Budgets

… budget authority between budgets within a single Business Unit. Each budget entry in the Budget Transfer Component must … budget entry types for Budget Transfers within a Business Unit: Apportionment – An apportionment is the movement of a …

https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi3b-budget-transfers-within-business-unit

XI-A.7 Electronic Purchase Order Authorization and Purchase Order Dispatch – XI-A. Purchasing

… POs. Online agencies are not required to physically sign a PO prior to sending it to a vendor. Instead, POs created and approved in the SFS will include “Authorized Electronically” on the … should ensure users are mapped to appropriate roles in the SFS. The PO Approver will approve POs for the agency. …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a7-electronic-purchase-order-authorization-and-purchase-order-dispatch

State Agencies Bulletin No. 1261

… regarding the following: Contract Pay and Additional Pay for Contract Pay teachers Submitting Salary Withholding for 21P employees Reporting Time Entry earnings Reporting … Pay Basis Codes Transfers between agencies Work schedule for CAL teachers Restoration of health insurance for Contract …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1261-restoration-contract-pay-and-additional-pay-21p-institution-teachers

XII.6.Q Paying and Reconciling State Credit Card Charges – XII. Expenditures

… regarding supplier reward programs. When creating the voucher for PCard transactions, the agency must select the … voucher that reclassifies expenses into the actual expense account codes and reconciles the PCard Clearing … responsible for reconciling that charge to the appropriate expense type. Reconciling charges when an employee is under …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6q-paying-and-reconciling-state-credit-card-charges

State Agencies Bulletin No. 1038

… Purpose To provide agencies with the new Additional Pay earnings codes used to collect overpayments and to explain the new procedures associated with these codes. Affected …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1038-new-additional-pay-earnings-codes-and-procedures-recovering

DiNapoli: New York's Drinking Water Infrastructure Needs Fixing

… paying for these solutions presents a considerable challenge." Recent high profile water system failures and … than 50,000 state contracts, visit www.openbooknewyork.com . The easy-to-use website was created by DiNapoli to …

https://www.osc.ny.gov/press/releases/2017/02/dinapoli-new-yorks-drinking-water-infrastructure-needs-fixing

Awarding and Oversight of Statewide Interoperable Communications Grants

… Interoperable Communications Grant awards to ensure grant funds were allocated and spent for intended purposes. This … all counties that applied for grants received funding. Funds are distributed through vouchers that counties submit … also monitors counties’ activity through site visits, telephone calls, and Regional Consortiums to ensure counties …

https://www.osc.ny.gov/state-agencies/audits/2017/07/18/awarding-and-oversight-statewide-interoperable-communications-grants

DiNapoli: Emergency Rental Assistance Program Rebounds After Slow Start

… have not yet received funds from it and rental burdens for low-income New Yorkers remain high, according to a report … (2.9%), Westchester County (2.7%) and Erie County (2.5%). For most eligible households, ERAP covered up to 12 months of … some future rent payments. It also prohibited evictions for up to a year and waived late fees. “The Emergency Rental …

https://www.osc.ny.gov/press/releases/2023/07/dinapoli-emergency-rental-assistance-program-rebounds-after-slow-start

Opinion 98 - 19

… to installment purchase contracts (see also 2 NYCRR Part 39). Among other things, section 109-b provides that, …

https://www.osc.ny.gov/legal-opinions/opinion-98-19

Compliance With Freedom of Information Law Requirements

… with the statutory requirement to provide an appeal to Committee on Open Government (COOG) upon receipt for any of the 49 … information. 1 For example, while one DOT regional office on its own provided its FOIL procedures manual, three other …

https://www.osc.ny.gov/state-agencies/audits/2023/09/29/compliance-freedom-information-law-requirements

XII.5.L Entering Appropriate Detail in the Invoice Line Fields – XII. Expenditures

… a separate distribution line referencing the respective account codes would be used for each type of purchase. Before … string, which includes the Department, Program, Fund, and Account (for Legacy users, the charge line would include … a travel voucher, the Description field might say “Travel Reimbursement.” The Business Unit should use multiple …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5l-entering-appropriate-detail-invoice-line-fields

IX.6.D HHS Payment Management System – IX. Federal Grants

… Human Services’ (HHS) Division of Payment Management uses a custom-developed Payment Management System (PMS) that … permission and subsequently notifies OSC BSAO that funds can be drawn. Payment requests are approved or rejected … https://pms.psc.gov Select “Request Access” Select “Create New User” Select “Grantee/Recipient” from the User Type …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix6d-hhs-payment-management-system

Annual Audit

… The Board processed claims totaling nearly $720 million for four sole custody funds in 2017 – the Uninsured Employers Fund, the Special Fund for Disability Benefits, the Second Injury Fund and the Fund for Reopened Cases. Board staff enter claims data for all …

https://www.osc.ny.gov/state-agencies/audits/2018/07/26/annual-audit

SUNY Bulletin No. SU-140

… University Professions has requested a new deduction code for Liberty Mutual Insurance Company for a personal line of insurance products (auto, home, renters) for their members. OSC Actions OSC will process deduction …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-140-new-deduction-code-536-liberty-mutual-insurance

City of Johnstown – Internal Controls Over Payroll (2015M-75)

… if adequate internal controls were maintained over the City’s payroll procedures for the period January 1, 2014 through January 31, 2015. Background The City of Johnstown is located in Fulton County and has a …

https://www.osc.ny.gov/local-government/audits/city/2015/07/17/city-johnstown-internal-controls-over-payroll-2015m-75

Albany Public Library – Leave Accruals (2015M-293)

… Purpose of Audit The purpose of our audit was to review the Library’s internal controls over employee leave accruals …

https://www.osc.ny.gov/local-government/audits/library/2016/02/12/albany-public-library-leave-accruals-2015m-293

Lackawanna City School District - Tuition (2019M-59)

… Findings District officials did not review tuition charges for accuracy. As a result, the District was incorrectly billed for nine students, resulting in overpayments totaling $5,300 for eight students and an underpayment of $900 for one …

https://www.osc.ny.gov/local-government/audits/school-district/2019/06/07/lackawanna-city-school-district-tuition-2019m-59

State Comptroller DiNapoli Releases Municipal & School Audits

… York State Comptroller Thomas P. DiNapoli today announced the following local government and school audits were issued. … Fund purposes and properly allocated. However, Town of Riverhead officials did not always record dates … were properly recorded and supported. As a result, the ability to make financial decisions was hindered and …

https://www.osc.ny.gov/press/releases/2024/03/state-comptroller-dinapoli-releases-municipal-school-audits

DiNapoli: NYC Spending Priorities Shifted During Pandemic

… and services in the current budget were funded, in large part, by agency cost savings, such as eliminating vacancies …

https://www.osc.ny.gov/press/releases/2023/02/dinapoli-nyc-spending-priorities-shifted-during-pandemic