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State Agencies Bulletin No. 2094
The purpose of this bulletin is to notify agency payroll offices of a change in Direct Deposit access and visibility that is necessary to remain compliant with NACHA requirements
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2094-payserv-direct-deposit-access-changes-national-automated-clearing-houseWest Hempstead Union Free School District – Nonstudent Network User Account Controls (2023M-9)
… addressing key network user access controls, such as user account management, password security and user account controls. Disable 60 of the District’s enabled … Key Recommendations Adopt comprehensive network user account policies and procedures addressing securing user …
https://www.osc.ny.gov/local-government/audits/school-district/2023/07/14/west-hempstead-union-free-school-district-nonstudent-network-user-accountCarle Place Union Free School District – Network User Account Controls (2022M-121)
… use of its network and potential loss of important data. In addition to finding sensitive information technology (IT) … 25 unneeded service accounts. Establish written procedures for granting, verifying, changing and disabling network user … access. Key Recommendations Establish written procedures for granting, verifying, changing and disabling network user …
https://www.osc.ny.gov/local-government/audits/school-district/2022/12/16/carle-place-union-free-school-district-network-user-account-controlsState Agencies Bulletin No. 1129
… by PayServ when submitted charge transactions to SFS. The exchange of information between PayServ and SFS begins with …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1129-updates-cost-centers-statewide-financial-system-sfs-and-payserv-accountState Agencies Bulletin No. 1842
… increase in fraudulent direct deposit forms over the past two years. After seeking input from agencies, OSC has updated … submitted and acknowledges that changes may take up to two (2) payroll periods to become effective. All AC-2772 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1842-updated-direct-deposit-form-nys-employees-ac-2772State Agencies Bulletin No. 1842.1
… increase in fraudulent direct deposit forms over the past two years. After seeking input from agencies, OSC has updated … submitted and acknowledges that changes may take up to two (2) payroll periods to become effective. All AC-2772 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/18421-updated-direct-deposit-form-nys-employees-ac-2772VIII.1.B Revenue Transfers – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… include, but are not limited to, the following types of transactions: Transfer of receipts between funds and account codes as authorized in … Type The Analysis type used with a revenue account code on the GLJE must always be “GLR”. The only exception being …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1b-revenue-transfersIV.1 Overview – IV. Accounting Codes - Uses and Descriptions
… appropriations, separate appropriations shall be made for: Regular Personal Service; Temporary Personal Service; and Holiday/Overtime Compensation pay. For Non-Personal Service appropriations, separate …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iv/iv1-overviewState Agencies Bulletin No. 1007
… Affected Employees All employees who receive a New York State payroll check currently issued from Bank of America are affected. This change does not affect State Insurance Fund employees. Effective Date(s) … 9, 2010 OSC Actions OSC will begin issuing New York State employee payroll checks from the General Checking …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1007-change-bank-new-york-state-employee-payroll-checksAccounts Payable Advisory No. 30
… of this advisory is to inform Business Units of: the account codes for claims, awards, judgments and settlement … to awards and non-judicial settlement agreements. To account for payments to recipients of claims, awards, … agreements, Business Units must charge the appropriate account code listed in the General State Charges – Claims, …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/30-claims-awards-judgments-and-settlement-agreementsControls Over Cash Advance Accounts
… of its authorized advance accounts by transferring the funds to an unrelated account, without notifying the Office of the State Comptroller (OSC) of the change. Two funds had shortages that originated prior to 2011, but Parks … the surplus. Parks inappropriately used Petty Cash Account funds totaling over $4,600 for employee payroll advances, …
https://www.osc.ny.gov/state-agencies/audits/2014/12/22/controls-over-cash-advance-accountsXIV.13.A Overview – XIV. Special Procedures
… the voucher is used for the interest payment along with account code 59103 (prompt payment interest clearing). … in 'LP') to reclassify the charge from the clearing account code 59103, to the proper appropriation and interest account based on the account code on the original payment …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv13a-overviewControls Over Cash Advance Accounts
… it oversees to ensure the money is properly accounted for and used for appropriate business expenses. The audit covers the … Finance Law, cash advances are issued to State agencies for purposes such as petty cash, travel, and other funding …
https://www.osc.ny.gov/state-agencies/audits/2014/04/15/controls-over-cash-advance-accountsPlattsburgh City School District - Procurement (2019M-198)
… whether District officials procured goods and services in accordance with Board policies and applicable statutory … reviewed totaling approximately $1.1 million were procured in accordance with the District’s purchasing policies and … contracts (73 percent) totaling $56,624 were not procured in accordance with the purchasing policy. Of the services …
https://www.osc.ny.gov/local-government/audits/school-district/2019/12/06/plattsburgh-city-school-district-procurement-2019m-198Massena Central School District - Selected Non-Payroll Disbursements (2019M-71)
… whether District officials properly disbursed payments for dental benefits, third-party administrative fees and … who disbursed $488,545 during the audit period (for dental plan benefits, administrative fees and utilities), …
https://www.osc.ny.gov/local-government/audits/school-district/2019/06/21/massena-central-school-district-selected-non-payroll-disbursements-2019mPutnam Valley Central School District – Information Technology (2021M-154)
… did not adopt a password security policy or manage the use of administrative accounts. As a result, the District has an increased risk of unauthorized use or access that could result in important …
https://www.osc.ny.gov/local-government/audits/school-district/2022/01/14/putnam-valley-central-school-district-information-technology-2021m-154DiNapoli: Queens Woman Charged With Stealing Nearly $85,000 in NYS Pension Payments Meant for Her Deceased Father
… A 37-year-old Queens woman was arrested today for allegedly stealing nearly $85,000 in New York state pension payments meant for her deceased father, State Comptroller Thomas P. DiNapoli … to cheat the New York State and Local Retirement System for her own gain,” DiNapoli said. “Thanks to the work of my …
https://www.osc.ny.gov/press/releases/2024/05/dinapoli-queens-woman-charged-stealing-nearly-85000-nys-pension-payments-meant-her-deceased-fatherIV.5.A Operating and Other Transfers – IV. Accounting Codes - Uses and Descriptions
… been made. These transfers are authorized by §4 of the State Finance Law and annual budget bills which specifically … on request of the Budget Director by OSC’s Bureau of State Accounting Operations. Click here to download the table … pursuant to statutory authority contained in permanent State statute or temporary authority provided in an annual …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iv/iv5a-operating-and-other-transfersVII.10.C Reducing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables
… ID, fund, program, and department assigned to the advance account must be used and can be viewed on the … public query in SFS. The appropriate account code from the table below is also required. When … receivable balances in the Modified Accrual Ledger. ACCOUNT CODES USED TO ESTABLISH, INCREASE OR REDUCE CASH …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10c-reducing-cash-advanceElectronic Documents Submission System (EDSS)
… Online Services Government Account Authorization - This form identifies a government organization's Authorizer for … of Contracts Applications Account Maintenance - This form identifies a user for the purposes of establishing a … (OSC) to utilize Bureau of Contracts applications. This form is intended to be used when your government entity does …
https://www.osc.ny.gov/state-agencies/contracts/electronic-documents-submission-system-edss