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Accountability and Surplussing of Vehicles (Follow-Up)
… Developmental Disabilities Services Offices (DDSOs) – Metro NY (the Bronx and Manhattan), Brooklyn, Bernard M. …
https://www.osc.ny.gov/state-agencies/audits/2021/05/27/accountability-and-surplussing-vehicles-followState Contract and Payment Actions in September
… on these contracts and payments is available at Open Book New York . Major Contracts Approved Department of Corrections … $2.7 million with Sawyer Chrysler Dodge Inc. for 39 Dodge Ram pickup trucks. Office of General Services (OGS) – Design … Statewide Health Information Network for New York (SHIN-NY). $1.5 million with National Industries for the Blind for …
https://www.osc.ny.gov/press/releases/2023/11/state-contract-and-payment-actions-septemberOversight of Passenger Safety (Follow-Up)
… report, Oversight of Passenger Safety (Report 2017-S-50 ). About the Program The Office for People With …
https://www.osc.ny.gov/state-agencies/audits/2020/07/28/oversight-passenger-safety-followAlbany Community Charter School – Financial Operations (2013M-185)
… million. Key Findings We found no evidence that the Board had fulfilled its fiduciary responsibility to the School by … million if they purchased the elementary school by issuing a bond instead of continuing to lease the building. On May … times from the 2011-12 school year payment which does not appear to be reasonable as the services being provided do …
https://www.osc.ny.gov/local-government/audits/charter-school/2013/10/25/albany-community-charter-school-financial-operations-2013m-185XII.6.A.A Using the Real Estate Module to Pay Lease Vouchers – XII. Expenditures
… Financial System (SFS) has added functionality to allow for the management of Real Estate assets and leases. … contain the appropriate Project ID and Activity ID to allow for the capture of total cost of occupancy. In the … Statewide Financial System SFS has added functionality to allow for the management of Real Estate assets and leases …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6aa-using-real-estate-module-pay-lease-vouchersMonitoring of Construction Management
… Objectives To determine if the Office of General Services (Office) is adequately monitoring … 2021. About the Program The Office facilitates the work of State agencies through the provision of architectural, engineering, and construction management … To determine if the Office of General Services is adequately monitoring construction …
https://www.osc.ny.gov/state-agencies/audits/2021/12/30/monitoring-construction-managementState Public Health Emergency Medical Stockpile (2023-S-14)
To determine what steps DOH and OGS have taken during the procurement process for medical equipment for public health emergencies to ensure usability of the equipment purchased and whether DOH and OGS have managed and maintained—in function
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2025-23s14.pdfList of Agencies That Can Receive Electronic Invoices
The current list of agencies that are eligible to receive electronic invoices through the Vendor SelfService Portal
https://www.osc.ny.gov/state-vendors/portal/list-agencies-can-receive-electronic-invoicesCost-Saving Ideas: Credit Card Accountability - Minimizing the Risk of Error, Misuse and Fraud
… it is often more convenient for them to pay with a credit card than to fill out a procurement request form and … such as wasteful or personal purchases. To ensure that credit cards are used only for approved and necessary expenses, local governments must have both a credit card policy and a system of internal controls in …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-credit-card-accountability-minimizing-risk-error-misuse-and-fraudX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… receive purchase orders, suppliers that have contracts, utility suppliers) Yes Non-Procurement Srvc Provider …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationBusiness Services Center Shared Services
… exceeded the Center’s time standard by 50 percent or more. Meeting these targets could help reduce interest paid by the … processes to better determine the causes of delays in meeting SLA targets including, but not limited to, obtaining …
https://www.osc.ny.gov/state-agencies/audits/2016/12/16/business-services-center-shared-servicesXI.6.A Quick Contracting–Commodity, Printing, Miscellaneous Services and Equipment – XI. Procurement and Contract Management
… use the Quick Contract Boilerplate Agreement AC 3278-S and Contract Certification Form for Quick Contract … agency is using a standard Purchase Authorization or One-Time Purchase Order subject to OSC review (“OP” transaction) … required. • The Method of Award was an Invitation for Bid (IFB). • The procurement was advertised in the Contract …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi6a-quick-contracting-commodity-printing-miscellaneous-services-and-equipmentXII.6.E Making an Emergency Payment – XII. Expenditures
… Units how to process vouchers to vendors when an emergency procurement exists and the vendor cannot be added using the Vendor Add process prior to payment. An emergency procurement is one in which an urgent and unexpected … of Contracts’ approval must be obtained for an emergency procurement if the procurement’s value is over the State …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6e-making-emergency-paymentJamesport Fire District - Gasoline Inventory (2019M-04)
… the gasoline inventory. Key Findings The delivery and use of gasoline has not been monitored or reconciled leading to unaccounted for gasoline with a value of about $930. Because officials did not follow the …
https://www.osc.ny.gov/local-government/audits/fire-district/2019/04/19/jamesport-fire-district-gasoline-inventory-2019m-04Independent Oversight: OSC's Contract Review Safeguards Public Funds
As New Yorks Chief Fiscal Officer the Comptroller is responsible for ensuring State and local governments use taxpayer money effectively and efficiently
https://www.osc.ny.gov/reports/independent-oversight-osc-contract-review-safeguards-public-fundsVillage of Churchville – Procurement (2025M-140)
… of Churchville (Village) officials seek competition for the procurement of goods and services? Audit Period March 1, 2023 – October 30, 2025 Understanding the Audit Area Municipal purchases should be made in the best … of Churchville Village officials seek competition for the procurement of goods and services …
https://www.osc.ny.gov/local-government/audits/village/2026/04/03/village-churchville-procurement-2025m-140EDSS - General Help for All Transactions
… What do the statuses mean in EDSS? Draft - The agency can edit the fields and attachments in EDSS. The status … the transaction. Once submitted, the transaction will go into a status of In Progress (OSC). In Progress (OSC) – … letter attached to the transaction. How do I know if my transaction has been submitted? Your transaction …
https://www.osc.ny.gov/state-agencies/contracts/edss-general-help-all-transactionsXI-A.2 Purchase Requisitions – XI-A. Purchasing
… Source, Centralized Contracts and Discretionary Purchases Online Agencies Agencies should use a General Type … payment method for purchases from agency contracts. The ordering address on the requisition carries over to the … the SFS with a purchase order. Agency Contract Purchases Online Agencies Agencies must use the Contract Type …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a2-purchase-requisitions-section-overview-and-policiesXIX.1.C PCIP Changes to Federal Grants – XIX. Project Costing (PCIP)
… directly in SFS via the Project Guide Project Costing > Utilities > Project Guide SFS Coach, JAA-PPM101-035 GFO … updates project via the Project Guide Project Costing > Utilities > Project Guide SFS Coach, JAA-PPM101-036 - 045 GFO …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix1c-pcip-changes-federal-grantsHow to Make a Vendor Responsibility Determination
… capacity and controls; appropriate legal authority to do business in New York; a satisfactory record of … contracts. You should consider any information that comes to your attention and work with the vendor to address any negative information. Things to keep in mind: …
https://www.osc.ny.gov/state-vendors/vendrep/how-make-vendor-responsibility-determination