Search
Capital Asset Management
… Objectives To determine whether the Office of General Services is adequately overseeing selected State … through May 2023. About the Program To fulfill its mission of delivering a broad scope of critical services for State agencies, the Office of … To determine whether the Office of General Services is adequately overseeing selected …
https://www.osc.ny.gov/state-agencies/audits/2024/02/12/capital-asset-managementXIV.14.F Valuation of Capital Assets – XIV. Special Procedures
… General capital assets should be accounted for at historical cost (at estimated historical cost if … place a fixed asset in its intended location and condition for use (i.e., freight and transportation charges, site … Original contract price Brokers' commissions Legal fees for examining and recording title Cost of title guarantee …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv14f-valuation-capital-assetsState Comptroller DiNapoli Releases Audits
… audits have been issued. Gaming Commission: Oversight of Casino Revenues and Regulatory Oversight Reimbursement … unprepared to address disputes that may arise. Office of General Services (OGS): Efficiency of Warehouse Space (2019-S-1) OGS has made progress in …
https://www.osc.ny.gov/press/releases/2020/02/state-comptroller-dinapoli-releases-auditsAccountability and Surplussing of Vehicles (Follow-Up)
… to OPWDD, as of February 2021, these four DDSOs had a fleet of about 455 vehicles. About 134 of the 455 vehicles … be used only for official State business, and OPWDD’s Fleet Management Policy (Policy) requires that a vehicle use … initial audit found OPWDD lacks sufficient controls over fleet vehicle management at the four NYC DDSOs to ensure that …
https://www.osc.ny.gov/state-agencies/audits/2021/05/27/accountability-and-surplussing-vehicles-followXI.12.A Toll-Free Services – XI. Procurement and Contract Management
… allow the public to contact them at no cost. The Office of General Services (OGS) negotiated statewide Comprehensive … Services (CTS) contracts , which offer agencies a variety of telecommunication services, including toll-free service. Under these contracts, vendors charge for time of connection plus applicable taxes and surcharges. Agencies …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi12a-toll-free-servicesState Contract and Payment Actions in September
… Lawn Yard Inc. for lighthouse shoreline protection at the Golden Hill State Park in Niagara County. New York State …
https://www.osc.ny.gov/press/releases/2023/11/state-contract-and-payment-actions-septemberAlbany Community Charter School – Financial Operations (2013M-185)
… Audit The purpose of our audit was to evaluate the process for selecting and negotiating the related financial terms for the building space needed for school operations and the … to February 28, 2013. Background The School is located in the City of Albany. The School is governed by the Board of …
https://www.osc.ny.gov/local-government/audits/charter-school/2013/10/25/albany-community-charter-school-financial-operations-2013m-185Oversight of Passenger Safety (Follow-Up)
… Safety (Report 2017-S-50 ). About the Program The Office for People With Developmental Disabilities (OPWDD) is responsible for coordinating services for more than 130,000 New Yorkers with developmental …
https://www.osc.ny.gov/state-agencies/audits/2020/07/28/oversight-passenger-safety-followState Public Health Emergency Medical Stockpile (2023-S-14)
To determine what steps DOH and OGS have taken during the procurement process for medical equipment for public health emergencies to ensure usability of the equipment purchased and whether DOH and OGS have managed and maintained—in function
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2025-23s14.pdfMonitoring of Construction Management
… engineering, and construction management services for buildings statewide. To achieve its mission, the Office’s … construction projects. After completing the bid process for services, the construction management consultant with the … valued at approximately $308 million. Key Findings For the five projects we audited, we determined that, …
https://www.osc.ny.gov/state-agencies/audits/2021/12/30/monitoring-construction-managementXII.6.A.A Using the Real Estate Module to Pay Lease Vouchers – XII. Expenditures
… Financial System (SFS) has added functionality to allow for the management of Real Estate assets and leases. This … the creation of vouchers in the Accounts Payable module for leases utilizing the SFS Real Estate module. Scheduling … Office of General Services (OGS) and OGS-managed leases. For more information on the Real Estate module and its impact …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6aa-using-real-estate-module-pay-lease-vouchersList of Agencies That Can Receive Electronic Invoices
… The current list of agencies that are eligible to receive electronic …
https://www.osc.ny.gov/state-vendors/portal/list-agencies-can-receive-electronic-invoicesNew GASB Standards
… to GASBS 16 and requires the State to consider other types of compensated leave such as holiday, parental and jury duty … personnel from each reporting entity. The cooperation of all reporting entities staff to ensure proper enrollment … Lease Period Early Termination Period Lease Extension Use of Underlying Assets Fiscal Funding Clause Making a …
https://www.osc.ny.gov/state-agencies/guidance/new-gasb-standardsCost-Saving Ideas: Credit Card Accountability - Minimizing the Risk of Error, Misuse and Fraud
… When employees need to make small one-time purchases, it is often more convenient for them to pay with a credit … a credit card policy and a system of internal controls in place. Review our best practices below as a reference for … using Merchant Category Codes, such as charges from dry cleaners or health spas. Contact your credit card company …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-credit-card-accountability-minimizing-risk-error-misuse-and-fraudX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… whether the vendor is a local governmental entity in New York State. Customer ID – If this number is displayed, … of this Chapter. These designations can aid State agencies in executing and reporting on procurement and payment … Vendor Classifications SECTION OVERVIEW AND POLICIES In April 2017, SFS will activate the “classification” …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationBusiness Services Center Shared Services
… the administrative transactions that it processes for its State agency customers. The audit covers the period September 27, 2012 to September 12, 2016. Background The State’s 2012-13 budget, at the suggestion of the Spending and … (HR) and Finance transactions that are common across State agencies. The SAGE Commission estimated the …
https://www.osc.ny.gov/state-agencies/audits/2016/12/16/business-services-center-shared-servicesJamesport Fire District - Gasoline Inventory (2019M-04)
… officials adequately account for and safeguard the gasoline inventory. Key Findings The delivery and use of gasoline has not been monitored or reconciled leading to unaccounted for gasoline with a value of about $930. Because officials did … officials adequately account for and safeguard the gasoline inventory …
https://www.osc.ny.gov/local-government/audits/fire-district/2019/04/19/jamesport-fire-district-gasoline-inventory-2019m-04XII.6.E Making an Emergency Payment – XII. Expenditures
… (OSC) Bureau of Contracts’ approval must be obtained for an emergency procurement if the procurement’s value is … XI, Section 14 – Procurement Opportunities of this Guide for information on obtaining OSC approval for an emergency procurement. All entities that provide goods …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6e-making-emergency-paymentXI.6.A Quick Contracting–Commodity, Printing, Miscellaneous Services and Equipment – XI. Procurement and Contract Management
… To participate in the Office of the State Comptroller’s (OSC) Quick Contracting Program for … or equipment procurements, State agencies must use the Quick Contract Boilerplate Agreement AC 3278-S and … To participate in the Office of the State Comptrollers OSC Quick Contracting …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi6a-quick-contracting-commodity-printing-miscellaneous-services-and-equipmentIndependent Oversight: OSC's Contract Review Safeguards Public Funds
… Fiscal Year (SFY) 2022-23 allowed at least $11 billion in spending without a competitive process or the benefit of … an OSC review. These actions build on exclusions adopted in prior budgets that have significantly eroded the Comptroller’s vital role in independent review and approval of contracts. OSC’s …
https://www.osc.ny.gov/reports/independent-oversight-osc-contract-review-safeguards-public-funds