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Capital Asset Management
… selected State agencies and related entities to ensure that they have proper inventory controls in place to safeguard assets and that they are properly reporting capital assets. The audit … custody of a comprehensive capital asset reporting system that allows for monitoring and reporting of the State’s …
https://www.osc.ny.gov/state-agencies/audits/2024/02/12/capital-asset-managementAccountability and Surplussing of Vehicles (Follow-Up)
… Disabilities Services Offices (DDSOs) – Metro NY (the Bronx and Manhattan), Brooklyn, Bernard M. Fineson (Queens), and Staten Island – are responsible for overseeing 118 State-run …
https://www.osc.ny.gov/state-agencies/audits/2021/05/27/accountability-and-surplussing-vehicles-followXI.12.A Toll-Free Services – XI. Procurement and Contract Management
… Numerous New York State agencies use toll-free telephone numbers to disseminate information and allow the public to … vendors only charge agencies for toll-free telephone numbers that belong to them. When initially procuring … its needs, the agency should procure toll-free telephone numbers in accordance with the State’s Procurement …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi12a-toll-free-servicesState Contract and Payment Actions in September
… Comptroller approved 1,803 contracts for state agencies and public authorities valued at $3.4 billion and approved more than 2.1 million payments worth nearly $15 billion. The office rejected 150 contracts and related transactions valued at $311 million and nearly …
https://www.osc.ny.gov/press/releases/2023/11/state-contract-and-payment-actions-septemberAlbany Community Charter School – Financial Operations (2013M-185)
… operations and the effectiveness of the School’s compact contract with the Foundation for the period July 1, 2011, to … The School’s budgeted expenses for the 2012-13 fiscal year were approximately $7 million. Key Findings We found no … at State and local levels at a fee of 1 percent of per pupil revenue from the prior academic year. On April 18, …
https://www.osc.ny.gov/local-government/audits/charter-school/2013/10/25/albany-community-charter-school-financial-operations-2013m-185Oversight of Passenger Safety (Follow-Up)
… Disabilities Services Offices (DDSOs) – Metro NY (the Bronx and Manhattan), Brooklyn, Bernard M. Fineson (Queens), and Staten Island – are responsible for overseeing 115 State-run …
https://www.osc.ny.gov/state-agencies/audits/2020/07/28/oversight-passenger-safety-followState Public Health Emergency Medical Stockpile (2023-S-14)
To determine what steps DOH and OGS have taken during the procurement process for medical equipment for public health emergencies to ensure usability of the equipment purchased and whether DOH and OGS have managed and maintained—in function
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2025-23s14.pdfXII.6.A.A Using the Real Estate Module to Pay Lease Vouchers – XII. Expenditures
… SECTION OVERVIEW AND POLICIES The Statewide Financial System (SFS) has added functionality to allow for the management of Real Estate assets and leases. This section provides New York … the Accounts Payable module for leases utilizing the SFS Real Estate module. Scheduling the creation of lease vouchers …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6aa-using-real-estate-module-pay-lease-vouchersMonitoring of Construction Management
… Objectives To determine if the Office of General Services (Office) is adequately monitoring … 2021. About the Program The Office facilitates the work of State agencies through the provision of architectural, engineering, and construction management … To determine if the Office of General Services is adequately monitoring construction …
https://www.osc.ny.gov/state-agencies/audits/2021/12/30/monitoring-construction-managementList of Agencies That Can Receive Electronic Invoices
… receive electronic invoices through the Vendor SelfService Portal …
https://www.osc.ny.gov/state-vendors/portal/list-agencies-can-receive-electronic-invoicesNew GASB Standards
… New York State will implement Governmental Accounting … New York State agencies must implement Governmental …
https://www.osc.ny.gov/state-agencies/guidance/new-gasb-standardsCost-Saving Ideas: Credit Card Accountability - Minimizing the Risk of Error, Misuse and Fraud
… using Merchant Category Codes, such as charges from dry cleaners or health spas. Contact your credit card company …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-credit-card-accountability-minimizing-risk-error-misuse-and-fraudX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… Section 4.A - Vendor Classifications of this Chapter) Open for Ordering – If this box is checked, purchase orders can be created for the vendor. ( Chapter XI-A, Section 3 - Purchase Orders … Chapter) Certifications – Reflects government programs for which the vendor qualifies. ( Section 4.A - Vendor …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationBusiness Services Center Shared Services
… Purpose To determine whether implementation of the Business Services Center has improved the consistency, … Government Efficiency (SAGE) Commission, established the Business Services Center (Center) within the Office of … To determine whether implementation of the Business Services Center has improved the consistency …
https://www.osc.ny.gov/state-agencies/audits/2016/12/16/business-services-center-shared-servicesXII.6.E Making an Emergency Payment – XII. Expenditures
… to the Statewide Vendor File through the regular vendor registration process subsequent to processing the payment … Statewide Vendor File. See Chapter X, Section 3 – Vendor Registration of this Guide for instructions on how to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6e-making-emergency-paymentXI.6.A Quick Contracting–Commodity, Printing, Miscellaneous Services and Equipment – XI. Procurement and Contract Management
… including: • The List of Preferred Source Offerings was checked, and the Preferred Source Guidelines were … and utility, where required. • The Method of Award was an Invitation for Bid (IFB). • The procurement was advertised in the Contract Reporter, and in addition, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi6a-quick-contracting-commodity-printing-miscellaneous-services-and-equipmentIndependent Oversight: OSC's Contract Review Safeguards Public Funds
… restore certain OSC oversight authority for billions of dollars in contract spending should be enacted in this … and Change Orders 10,842 4.1 58.3% $117.1 Total 18,605 5.3 100.0% $173.4 FIGURE 2: Time to Complete OSC Contract Review … 11 0.1% $0.2 0.1% 76-90 8 0.0% $1.5 0.9% Total 18,605 100.0% $173.4 100% Notes: Amounts are rounded to the nearest …
https://www.osc.ny.gov/reports/independent-oversight-osc-contract-review-safeguards-public-fundsJamesport Fire District - Gasoline Inventory (2019M-04)
… the gasoline inventory. Key Findings The delivery and use of gasoline has not been monitored or reconciled leading to unaccounted for gasoline with a value of about $930. Because officials did not follow the …
https://www.osc.ny.gov/local-government/audits/fire-district/2019/04/19/jamesport-fire-district-gasoline-inventory-2019m-04Compliance With Executive Order 88 – Energy Efficiency of State Buildings (Follow-Up)
To determine whether OGS had developed targets and plans to effectively meet its contributions towards EO 88 and complied with EO 88 guidelines.
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2021-20f18.pdfService-Disabled Veteran-Owned Business Program Implementation (2015-S-81), 90-Day Response
To determine the extent of progress that the Office of General Services (OGS) has made in implementing the Service-Disabled Veteran-Owned Business (SDVOB) Progr
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2016-15s81-response.pdf