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Town of Middlebury – Purchasing (2013M-212)
… price. In 2012, the Highway Superintendent purchased air, oil and hydraulic filters totaling $2,213 but did not obtain … in the area and noted that the Town paid reasonable prices for these items. Key Recommendations Monitor for …
https://www.osc.ny.gov/local-government/audits/town/2013/10/04/town-middlebury-purchasing-2013m-212Operational Advisory No. 22
EE1 Procure to Pay Changes Summary
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/22-ee1-procure-pay-changes-summaryXI.12.F Reassignment of Agency Responsibility for Contracts – XI. Procurement and Contract Management
… agency must notify the vendor when reassigning a contract to another agency or department. Where a reassigned contract was subject to prior approval by the Office of the … transmit two transactions for agency reassignment of a contract: An amendment transaction against the original …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi12f-reassignment-agency-responsibility-contractsVendor Responsibility
… File a Questionnaire The VendRep System Forms The Review Process Documentation Requirements Research Vendor …
https://www.osc.ny.gov/state-vendors/vendrep/vendor-responsibilityOverview – XI. Procurement and Contract Management
… the State cannot be readily determined in terms of current market value, it shall be valued in terms of intrinsic value. … This value may or may not be the same as the current market value. State agencies use the Statewide Financial …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi7-overviewXI-A.3 Purchase Orders – XI-A. Purchasing
… OVERVIEW AND POLICIES This section provides agencies with information related to the issuance and maintenance of … selecting the unit of measure that is in accordance with the contract or most closely associated to what is being … up the PO using the same unit of measure. Configuring POs with the correct unit of measure may prevent match exceptions …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a3-purchase-ordersVendor File Advisory No. 2
… MAIN St., 2ND FLOOR 12 MAIN ST 2ND FL W. OAK AVENUE W OAK AVE 45-A GRAY BOULEVARD 45-A GRAY BLVD JOHN H. SMITH JOHN H …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/2-regarding-consistency-adding-vendor-informationXII.4.E Electronic Invoicing – XII. Expenditures
… If the invoice passes the initial validations, it will be selected for processing by the Voucher Build … and the invoice passes validations within the module, it reaches the Voucher Build process. Agencies should refer … will experience errors in the Voucher Build process. It is important that the agency correct the errors and enter …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4e-electronic-invoicingState Agencies Bulletin No. 1683
… Purpose To notify agencies of the new Payroll Check Notification Report which shows the status of payroll checks issued out of the Statewide … Immediately Payroll Notification Report The new Payroll Check Notification Report will be available to agency payroll …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1683-new-payroll-check-notification-reportXII.9.C Reissuing or Cancelling a Vendor, Employee Expense, or SSP Check – XII. Expenditures
… return the completed form to the agency with a notarized signature. The agency must return the completed affidavit to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9c-reissuing-or-cancelling-vendor-employee-expense-or-ssissp-checkXII.5.F Payment Dates and Terms Overview – XII. Expenditures
… section is to provide guidance to agencies about important dates involved in the payment process as well as the payment … determining the later of invoice or merchandise received dates. However, there may be instances where the agency must … section is to provide guidance to agencies about important dates involved in the payment process as well as the payment …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5f-payment-dates-and-terms-overviewXII.8.G Payment Methods – XII. Expenditures
… processes and information exchanges that increase the risk of errors and require additional resources. Wire payments are … necessary, depending on the situation and the requirements of the agency/vendor, the agency may work with OSC to set up … your agency does not have a Box account or requires a copy of the Agency Wire Request Form, email [email protected] . …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii8g-payment-methodsOpinion 2004-2
… gravel vendor) -- Purchase and Sales (purchase of gravel from vendor leasing real property from spouse of board member) GENERAL MUNICIPAL LAW §800(3): … in anticipation or as a direct consequence of the vendor's contract with the town, or (2) the rental payment required by …
https://www.osc.ny.gov/legal-opinions/opinion-2004-2Vendor File Advisory No. 3
… address and phone number. SFS recently updated the layout of the Vendor Add Request page to capture this information. … contact information and inquire about the status of a purchase order, invoice or payment. When a vendor record … for information, including the Vendor ID and status of payments. References: To add a primary contact’s email …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/3-obtaining-vendors-primary-contact-email-addressPort Jefferson Union Free School District – Information Technology (2014M-039)
… July 1, 2012 through August 31, 2013. Background The Port Jefferson Union Free School District is located in … Port Jefferson Union Free School District Information …
https://www.osc.ny.gov/local-government/audits/school-district/2014/04/18/port-jefferson-union-free-school-district-information-technology-2014mIntegrity
… Former and Current Federal Inmates Federal Communications Commission – Enforcement Bureau Federal Contractor Misconduct … Act Legal Center Anti-Trust Investigations Federal Trade Commission – Bureau of Competition Debarment Connecticut … Audits NYS Office of the Medicaid Inspector General – Final Audit Reports NYS Office of the State Comptroller …
https://www.osc.ny.gov/state-vendors/vendrep/integrityAccounts Payable Advisory No. 44
… whether: (i) agency staff selected a location with an ACH payment method on purchase orders and/or vouchers, (ii) vendors have designated a location with an ACH payment method as the default location in their vendor …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/44-contracts-requiring-electronic-paymentsAccounts Payable Advisory No. 43
… Used to be X.3.A.3 X.4 Vendor Records New section to give detail on various items included in vendor records X.4.A Identifying Information New section giving detail about important parts of the “Identifying Information” … X.4 - Used to be X.4.B.1 X.4.B Address New section giving detail about important parts of the address tab of a vendor …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/43-gfo-updates-supplier-prompt-payment-interest-and-moreState Comptroller DiNapoli Releases Audits
… of Public Protection Grant Programs (Follow-Up) (2021-F-21) An audit released in April 2020 found that the Division … (TLD) is the last part of an Internet address, such as .com, .net, or .org. In March 2012, DoITT entered into a …
https://www.osc.ny.gov/press/releases/2021/11/state-comptroller-dinapoli-releases-audits-0XIV.8 Controls to Prevent Prohibited Transactions Using Sole Custody Funds – XIV. Special Procedures
… Assets Control’s website . Should you identify any request for payments to any of these individuals or organizations, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv8-controls-prevent-prohibited-transactions-using-sole-custody-funds