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Opinion 88-48
… or statutory amendments that bear on the issues discussed in the opinion. PUBLIC CONTRACTS -- Contracts Not Requiring … Finger Lakes Solid Waste Management Authority. However, in order to assure that equipment purchases are made in furtherance of the corporate purposes of the Authority and …
https://www.osc.ny.gov/legal-opinions/opinion-88-48XII.6.B Land Acquisition Payments – XII. Expenditures
… and interest payment calculations. For information on record retention requirements specific to land acquisition … – Requesting a Special Use Vendor ID for instructions on obtaining a Special Use Vendor ID. VMU assigns a Special … payee or a payee other than the individual or entity on the vendor record, email a request to OSC’s Vendor …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6b-land-acquisition-paymentsTravel Advisory No. 10
… submitted through the Travel and Expenses module in the Statewide Financial System (SFS) and will instead be … Expenses (Tax),” and “Train Tickets – Prepaid” Removed “Conference” and replaced it with “Conferences / Trainings” … Values for Processing Payments in SFS - Expense Types OSC Payroll Bulletins Number 1691 - Educational Assistance …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/10-gfo-updates-employee-expense-reimbursementsCity of Ogdensburg – Budget Review (B3-16-20)
… $1 million for general fund operating expenses and a tax rate increase of 10.55 percent, and another that did not … for operating expenses, but included a 31.8 percent tax rate increase. Neither option included the appropriation … option. The budget option with the 31.8 percent property tax increase would put the City at approximately 97.5 percent …
https://www.osc.ny.gov/local-government/audits/city/2016/12/07/city-ogdensburg-budget-review-b3-16-20Town of Rossie – Records and Reports and Cash Disbursements (2013M-168)
… 31, 2012. Background The Town of Rossie is located in St. Lawrence County and has a population of 877. The Town …
https://www.osc.ny.gov/local-government/audits/town/2013/10/04/town-rossie-records-and-reports-and-cash-disbursements-2013m-168Medicaid Claims Submitted by Accordis, Inc. on Behalf of the New York City Health and Hospitals Corporation
… Inc. submitted appropriate Medicaid claims on behalf of the New York City Health and Hospitals Corporation (HHC). Background … Healthcare providers submit Medicaid claims to the Department of Health’s eMedNY claims processing system for …
https://www.osc.ny.gov/state-agencies/audits/2013/03/12/medicaid-claims-submitted-accordis-inc-behalf-new-york-city-health-and-hospitalsNew Suffolk Common School District – Selected Financial Operations (2013M-197)
… July 1, 2011 through March 31, 2013. Background The New Suffolk Common School District is located in the Town of Southold, Suffolk County. The District is governed by the Board of …
https://www.osc.ny.gov/local-government/audits/school-district/2013/12/13/new-suffolk-common-school-district-selected-financial-operations-2013mPort Jefferson Union Free School District – Information Technology (2014M-039)
… the arrival and departure dates and times of employees and visitors to-and-from the server room. Establish a …
https://www.osc.ny.gov/local-government/audits/school-district/2014/04/18/port-jefferson-union-free-school-district-information-technology-2014mLewis County – County Bridge Maintenance (S9-13-3)
… are responded to within the NYSDOT required timeframe. … Lewis County County Bridge Maintenance S9133 …
https://www.osc.ny.gov/local-government/audits/county/2013/07/19/lewis-county-county-bridge-maintenance-s9-13-3Cayuga County – County Bridge Maintenance (S9-13-4)
… 31, 2011. Background The County covers 692 square miles and has approximately 80,000 residents. The County is … Highway Department is responsible for the maintenance and monitoring of bridges. This Department includes a Highway Superintendent and a senior engineer technician who are directly involved …
https://www.osc.ny.gov/local-government/audits/county/2013/07/19/cayuga-county-county-bridge-maintenance-s9-13-4Town of Wethersfield – Town Clerk and Highway Operations (2013M-21)
… manner. Further, the Clerk did not adequately account for dog licenses issued. The Board did not adopt a procurement … State, County and Town in a timely manner. Monitor unpaid dog licenses and report any unpaid fees to the Animal Control …
https://www.osc.ny.gov/local-government/audits/town/2013/05/17/town-wethersfield-town-clerk-and-highway-operations-2013m-21Monroe 1 Board of Cooperative Educational Services – Procurement of Professional Services (2016M-176)
… (BOCES) is an association of 10 component school districts in Monroe County. BOCES delivers more than 80 education and … component and participating districts and is governed by a 10-member Board of Education elected by the boards of the … contracts only after soliciting competition. Enter into a written agreement with each professional service provider …
https://www.osc.ny.gov/local-government/audits/boces/2016/07/29/monroe-1-board-cooperative-educational-services-procurement-professional-servicesXII.6.L Replenishing an Advance Account – XII. Expenditures
… OVERVIEW AND POLICIES This section informs Business Units how to process vouchers to replenish a Business Unit’s advance … Value” function in the Statewide Financial System (SFS) to search by Vendor ID starting with "041" and/or Vendor Name 1. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6l-replenishing-advance-accountTown of Lyndon – Purchasing (2013M-149)
… Purpose of Audit The purpose of our audit was to evaluate internal controls over purchasing for the period … and $323,000 for the highway fund. Key Findings The Board did not adopt a procurement policy as required. In August … more than $1,500; however, these resolutions made no mention of quotes or bids to be obtained prior to such …
https://www.osc.ny.gov/local-government/audits/town/2013/09/06/town-lyndon-purchasing-2013m-149Children’s Education Services, Inc. – Compliance With the Reimbursable Cost Manual
… for-profit special education provider located in Jamestown. CES provides preschool special education … the fiscal year ended June 30, 2015, CES reported $725,856 in reimbursable costs for the two rate-based preschool … programs it operated. Key Findings We identified $2,509 in other than personal service costs reported by CES on its …
https://www.osc.ny.gov/state-agencies/audits/2019/12/18/childrens-education-services-inc-compliance-reimbursable-cost-manualState Comptroller DiNapoli Releases Audits
… Program grants "preferred source" status to Corcraft and not-for-profit organizations that serve and employ the blind, … implemented, five were partially implemented, and one has not yet been implemented. In March of 2016, the Office of the … include eleven students who received awards but did not demonstrate academic preparedness and eight students who …
https://www.osc.ny.gov/press/releases/2017/11/state-comptroller-dinapoli-releases-auditsOpinion 97-10
… subsequent court cases or statutory amendments that bear on the issues discussed in the opinion. PUBLIC CONTRACTS -- … agreement under which a contractor would build a firehouse on a concrete slab on fire district property and the fire district would make …
https://www.osc.ny.gov/legal-opinions/opinion-97-10Controls Over CUNY Fully Integrated Resources and Services Tool
… requires an approved access form; however, no form was on file for this student. The student, who was not an … could access FSCM data and accessed the FSCM application on three occasions. We also examined 244 employees’ accounts, …
https://www.osc.ny.gov/state-agencies/audits/2016/09/02/controls-over-cuny-fully-integrated-resources-and-services-toolXI-A.3 Purchase Orders – XI-A. Purchasing
… between all agencies and vendors. Creating the PO in the SFS enables the State to (i) establish proper internal … York State Contracts. Furthermore, creating the PO in the SFS as an ordering document gives an agency the ability to … to reenter the PO at the start of a new period. In the SFS, the PO drives the agency’s ability to effectively manage …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a3-purchase-ordersClaims Auditing – Improving the Effectiveness of Your Claims Auditing Process
… and deliberate examination to determine that the claim is a legal obligation and a proper charge against the local … claim form. The official who initiated the purchase should document his/her approval of the claim, even when not … the minutes of the board meetings should reflect what claims have been audited and whether they were allowed …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/claims-auditing