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Town of Wilson – Fuel Procurement and Monitoring (2024M-131)
… complete report – pdf] Audit Objective Determine whether the Town of Wilson (Town) officials properly procured, … procure, monitor or account for fuel. Specifically, the Highway Superintendent (Superintendent) and Town Board … in compliance with competitive bidding requirements and the Town’s procurement policy, controlling fuel access, …
https://www.osc.ny.gov/local-government/audits/town/2025/02/14/town-wilson-fuel-procurement-and-monitoring-2024m-131Town of Allen – Claims Audit (2024M-123)
… complete report – pdf] Audit Objective Determine whether the Town of Allen (Town) Town Board (Board) properly audited … and approved claims prior to payment. Key Findings The Board did not properly audit and approve all claims prior … contain sufficient supporting documentation to verify that the purchases were properly authorized by an appropriate …
https://www.osc.ny.gov/local-government/audits/town/2025/02/14/town-allen-claims-audit-2024m-123Amani Public Charter School – Purchasing and Claims Approval (2025M-11)
… complete report – pdf] Audit Objective Determine whether the Amani Public Charter School (School) officials procured … did not procure goods and services in accordance with the established policy and procedures. As a result, there is no assurance that the purchases were made in the most prudent and economical …
https://www.osc.ny.gov/local-government/audits/charter-school/2025/06/06/amani-public-charter-school-purchasing-and-claims-approval-2025m-11Town of Summit – Town Clerk (2024M-51)
… complete report – pdf] Audit Objective Determine whether the Town of Summit (Town) Clerk properly recorded, deposited … Key Findings Although fees were properly recorded, the Town Clerk (Clerk) did not always deposit or remit fees in a timely manner. Specifically, the Clerk: Did not deposit in a timely manner 98 percent of …
https://www.osc.ny.gov/local-government/audits/town/2024/08/16/town-summit-town-clerk-2024m-51Village of Sloan – Clerk-Treasurer (2024M-109)
… complete report – pdf] Audit Objective Determine whether the Village of Sloan (Village) Clerk-Treasurer recorded and … accurately and in a timely manner. Key Findings Although the Clerk-Treasurer generally recorded financial transactions … transactions were not always recorded in a timely manner. The Clerk-Treasurer also did not provide timely or accurate …
https://www.osc.ny.gov/local-government/audits/village/2024/11/15/village-sloan-clerk-treasurer-2024m-109Main-Transit Fire Department – Credit Cards (2024M-77)
… complete report – pdf] Audit Objective Determine whether the Main-Transit Fire Department (Department) officials’ … and for proper Department purposes. Key Findings Of the credit card purchases totaling $216,961 that we examined, … did not follow any specific guidelines. Although the Board approved the credit card bills for payment, it did …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2025/01/03/main-transit-fire-department-credit-cards-2024m-77-0Village of Earlville – Collections (2024M-128)
… complete report – pdf] Audit Objective Determine whether the Village of Earlville (Village) Clerk-Treasurer recorded … accurately and in a timely manner. Key Findings Although the Clerk-Treasurer accurately recorded collections that we reviewed in the central accounting records, she did not always deposit …
https://www.osc.ny.gov/local-government/audits/village/2025/01/10/village-earlville-collections-2024m-128State Agencies Bulletin No. 1718
… using mass transit, commuter highway vehicles, and car pools. Qualified parking is defined as parking provided … to the employee’s paycheck in Time Entry using the Earn Code TXP (Taxable Parking). …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1718-qualified-parking-benefitsXI.8.B Multi-Agency Contracts – XI. Procurement and Contract Management
… A multi-agency contract is one awarded with the intention that it will be used by more than one agency. … contracts for commodities and services procured by the New York State Office of General Services (OGS) for use … OGS centralized contracts). Additional guidance for the use of multi-agency contracts is detailed in Section 8.B …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi8b-multi-agency-contractsState Agencies Bulletin No. 1165
… of a Retirement days worked adjustment as a result of the 2011-2012 BU21 Deficit Reduction Plan. Affected Employees … Pursuant to Section 7 of Part A of Chapter 491 of the Laws of 2011 and the Division of the Budget Bulletin B-1200 issued May 11, … of a Retirement days worked adjustment as a result of the 20112012 BU21 Deficit Reduction Plan …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1165-2011-2012-days-worked-adjustment-bargaining-unit-21CUNY Bulletin No. CU-388
… Purpose To notify CUNY agencies of the modified eligibility for Deduction Code 300, MetLife … by MetLife. Agency Actions Agencies must access the General Deduction CD (Agency) page and enter Deduction Code 300 with the applicable effective date and flat amount. Questions …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-388-change-eligibility-metlife-whole-life-insurance-programState Agencies Bulletin No. 698
… Purpose To notify agencies of the revised Next of Kin Affidavit form, AC 934-P (Rev. … employees. Effective Date(s) Immediately. OSC Actions The Next of Kin Affidavit form, AC 934-P (Rev. 12/21), is … all payroll transactions. Agency Actions Agencies must use the revised Next of Kin Affidavit form, AC 934-P (Rev. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/698-amended-next-kin-affidavit-form-ac-934-p-oscs-bureau-state-payrollCreate Users and Assign Roles
… To help manage the account, you can grant access and delegate authority to … for individual use. Never allow other users to log into the account with your User ID and password.) Creating users If you enrolled the business or State contracting entity, you will be …
https://www.osc.ny.gov/state-vendors/vendrep/create-users-and-assign-rolesX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… the agency with guidance on how to: use the Vendor Add Portal in the Statewide Financial System (SFS) to directly … Numbers (TIN) or an invalid Name and TIN combination. Online Vendor Add Portal SECTION OVERVIEW AND POLICIES New … status from backup withholding *Note: Purchase orders from online agencies will be sent via email by default. Agencies …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationLife Changes: Applying for Disability Retirement
… likes to think they may become permanently disabled, but the truth is that a disabling condition can happen to anyone … at any time. If you become disabled, and cannot perform the duties of your position, it will be important for you to learn about the benefits you could receive and how to apply for those …
https://www.osc.ny.gov/retirement/publications/life-changes-applying-disability-retirementXII.6.I Paying a Non-State Employee – XII. Expenditures
… making a payment to an individual who provided services to the State. Paying non-employee travel Paying expenses for … workers as either employees or independent contractors so the workers are properly taxed. The Internal Revenue Service’s (IRS) Federal-State Reference …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6i-paying-non-state-employeeEstimated Invoice
… and approximates your final annual invoice. If you have the Billing Security Role, NYSLRS notifies you when your … Payment will be due by February 1, 2027, or you will have the option to pay a discounted prepayment amount by December … PFRS), click Estimated Invoice link. Only employees with the Billing Security Role can access the Billing Dashboard. …
https://www.osc.ny.gov/retirement/employers/estimated-invoiceFinancial Condition Analysis (for Board Members)
Performing a regular, timely financial condition analysis can provide board members with valuable information on the current and future state of a local government's finances. Regular analysis can highlight potential fiscal problems and provide information necessary for timely corrective action.
https://www.osc.ny.gov/files/local-government/academy/pdf/financial-condition-analysis-110823.pdfNew York Local Government and School Cybersecurity: A Cyber Profile
From 2019 through July 31, 2023, DiNapoli’s Local Government and School Accountability division released more than 190 information technology (IT) audits, finding more than 2,400 cybersecurity-related issues. The audits focused on breakdowns or gaps in fundamental cybersecurity components.
https://www.osc.ny.gov/files/local-government/publications/pdf/nys-local-gov-school-cyber-profile.pdfNon-Revenue Service Vehicles and On-Rail Equipment (2020-S-29)
To determine whether the Metropolitan Transportation Authority’s (MTA) Long Island Rail Road (LIRR) maintains an inventory and consistently retires/disposes of its non-revenue service Highway Fleet Vehicles, and whether LIRR performs preventive maintenance on these vehicles and on-rail equipment ...
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2023-20s29.pdf