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Town of Dix – Justice Court Operations (2022M-06)
… accurate manner. Key Findings The Justices did not ensure all collections were properly collected, recorded, deposited, … and remitted in a timely and accurate manner, or that all adjudicated cases were reported. The Justices did not … Recommendations Ensure that monthly accountabilities of all Court accounting records are completed . Review the …
https://www.osc.ny.gov/local-government/audits/justice-court/2022/04/22/town-dix-justice-court-operations-2022m-06Nanticoke Volunteer Fire Department – Misappropriation of Funds (2015M-3)
… Office. Key Findings The Board did not ensure that all disbursements represented proper Department expenses, … should have developed procedures to help ensure that all cash disbursements were approved prior to payment and … should have developed procedures to help ensure that all cash receipts, including fundraising receipts, were …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2016/03/25/nanticoke-volunteer-fire-department-misappropriation-fundsChestertown Volunteer Fire Company – Financial Operations (2017M-1)
… and submitted to the Board or to the Office of the State Comptroller. The Board did not establish and implement …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2017/06/16/chestertown-volunteer-fire-company-financial-operations-2017mTown of Argyle – Town Clerk and Budgeting (2012M-231)
… to June 30, 2012. Background The Town of Argyle is located in Washington County and includes the Village of Argyle. The … Town Supervisor and four Board members – governs the Town. In 2011, the Town had operating expenses of approximately … Ensure that all Town-issued credit cards are used for business purposes only and the monthly credit card statements …
https://www.osc.ny.gov/local-government/audits/town/2013/03/11/town-argyle-town-clerk-and-budgeting-2012m-231Town of Coldspring – Town Clerk Operations (2013M-137)
… duplicate receipts for cash collected, accurately record all transactions, remit moneys due to the Supervisor and … Issue press-numbered duplicate receipts for all Town transactions where no other form of receipt is … to the Supervisor and appropriate agencies timely. Deposit all moneys timely and intact. Ensure that Town funds are not …
https://www.osc.ny.gov/local-government/audits/town/2013/08/09/town-coldspring-town-clerk-operations-2013m-137Cohoes Public Library – Governance and Operations (2015M-259)
… Purpose of Audit The purpose of our audit was to determine whether the Board provided adequate oversight of … Public Library is a municipal public library located in the City of Cohoes in Albany County. The Library, which … were approximately $242,000. Key Findings The Board has not governed and operated the Library in accordance with its …
https://www.osc.ny.gov/local-government/audits/library/2016/04/01/cohoes-public-library-governance-and-operations-2015m-259Payroll Improvement Project Bulletin No. PIP-005
… Purpose The purpose of this bulletin is to inform agencies of changes to PayServ navigation effective in PayServ version … from PeopleSoft version 9.1 to version 9.2. As part of the upgrade, several customizations will be eliminated and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/payroll-improvement-project/pip-005-navigation-changes-payserv-92Pembroke Central School District – Extra-Classroom Activity Funds (2023M-136)
… School District (District) officials properly accounted for and appropriately used extra-classroom activity (ECA) … Key Findings District officials did not properly account for all ECA funds and, because some funds were held for substantial amounts of time before they were deposited, …
https://www.osc.ny.gov/local-government/audits/school-district/2024/04/19/pembroke-central-school-district-extra-classroom-activity-funds-2023m-136State Agencies Bulletin No. 1971.2
… of this bulletin is to provide step-by-step guidance for Direct Deposit entry and provide details of the Direct Deposit Audit … Pay Data USA>Request Direct Deposit) . SECTION F: AUTHORIZATION (Required) Joint Account Holder: If a joint …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/19712-direct-deposit-guidance-and-audit-queryState Agencies Bulletin No. 1971.1
… of this bulletin is to provide step-by-step guidance for Direct Deposit entry and provide details of the Direct Deposit Audit … Pay Data USA>Request Direct Deposit) . SECTION F: AUTHORIZATION (Required) Joint Account Holder: If a joint …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/19711-direct-deposit-guidance-and-audit-queryTown of Smithville - Annual and Claims Auditing (2020M-41)
… the Board annually audited the records of Town officers and audited claims before payment. Key Findings The Board did … or Town Clerk. The Board did not perform a deliberate and thorough audit of claims. Key Recommendations Annually audit the records of all officials who receive and disburse funds. Perform a deliberate and thorough audit …
https://www.osc.ny.gov/local-government/audits/town/2020/05/29/town-smithville-annual-and-claims-auditing-2020m-41North Colonie Central School District - Extra-Classroon Activity Funds (2019M-144)
… - pdf] Audit Objective Determine whether the central and student treasurers properly accounted for extra-classroom … (ECA) fund collections and disbursements. Key Findings Student treasurers did not maintain adequate accounting … corrective action. … Determine whether the central and student treasurers properly accounted for extraclassroom …
https://www.osc.ny.gov/local-government/audits/school-district/2019/09/13/north-colonie-central-school-district-extra-classroon-activity-fundsTax Exemption Administration In the Towns of Babylon, Brookhaven, Huntington, Islip and Smithtown (2019MR-1)
… equalization rate or other uniform rate of assessment to all properties listed on the Town’s assessment roll. Ensure all applicants provide adequate supporting documentation …
https://www.osc.ny.gov/local-government/audits/statewide-audit/2019/09/20/tax-exemption-administration-towns-babylon-brookhaven-huntington-islipState Agencies Bulletin No. 1971
… bulletin is to provide step-by-step guidance to enter a Direct Deposit and provide the details of the new Direct Deposit … Pay Data USA>Request Direct Deposit) . SECTION E: AUTHORIZATION (Required) Joint Account Holder: If a joint …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1971-direct-deposit-guidance-and-audit-queryContract Submission System Guide for the Office of the Attorney General Users
… contract amendments for prior approval or filing to the Office of the State Comptroller (OSC), as required by Public … the user to complete tasks for which they have permission. Office of Attorney General (OAG) roles are initially assigned …
https://www.osc.ny.gov/state-agencies/contracts/contract-submission-system-guide-office-attorney-general-usersXII.4.D Certification of Internal Controls over the Payment Process – XII. Expenditures
… mass approval payment processing. Agencies should identify all bulkload and mass approval payment streams and include a … the following: Bulkload Vouchers: Agency obtained all appropriate support for all payments and followed a process that includes verifying …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4d-certification-internal-controls-over-payment-processSome NY Schools Not Reporting Bullying or Harassment
Many New York schools fall short when it comes to protecting students from harassment and discrimination based on gender race religion sexual orientation or gender identity according to an audit released in Rochester today by New York State Comptroller Thomas P DiNapoli
https://www.osc.ny.gov/press/releases/2017/10/some-ny-schools-not-reporting-bullying-or-harassmentX.5.A Assigned Single Payment Vendor IDs – X. Guide to Vendor/Customer Management
… vendor IDs. To make payments to entities and individuals with an ongoing business relationship with New York State, agencies create regular vendor IDs in … Unit manages the SFS Vendor File to ensure compliance with all applicable rules and regulations. For more …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5a-assigned-single-payment-vendor-idsUnified Court System Bulletin No. UCS-263
… Purpose To explain OSC’s automatic processing of the Retroactive Adjustment to the April 2017 Judicial … for the April 2017 Judicial Longevity Bonus payment but do not have an existing Earnings Code JLO row effective …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-263-unified-court-system-state-new-york-ucs-retroactive-adjustmentUnified Court System Bulletin No. UCS-245
… Judicial Longevity (JLO) Increase. Affected Employees All employees in the following Bargaining Units who met the … payments (Earnings Code JLO) effective April 1, 2017 for all eligible members. Effective Date(s) The April 2017 … 10 Lag 04/06/17 09/06/17 Eligibility Criteria All employees in an eligible bargaining unit who met the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-245-april-2017-unified-court-system-state-new-york-ucs-retroactive