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Travel Advisory No. 5
… Retention – Travel and Expense was updated. Guidance: The Office of the State Comptroller (OSC) updated Chapter XIII, … in a central location – e.g., the agency’s Finance Office. Agencies are not permitted to allow individual … reports in a central location, e.g. agency’s Finance Office. Individual travelers are not permitted to retain the …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/5-gfo-updates-record-retention-travel-and-expenseComptroller DiNapoli Releases School District Audits
… operations. The district could not demonstrate a plan for the need for certain reserves that have not been used for three years. The district also has not adopted a …
https://www.osc.ny.gov/press/releases/2019/08/comptroller-dinapoli-releases-school-district-audits-0Town of Barton - Highway Asset Accountability and Procurement (2019M-8)
… Monitor highway fuel use, resulting in 531 gallons of gasoline totaling over $1,100 that could not be accounted … motor oil and tires, resulting in potential overpayments of $4,500. Key Recommendations The Superintendent should: …
https://www.osc.ny.gov/local-government/audits/town/2019/04/19/town-barton-highway-asset-accountability-and-procurement-2019m-8SUNY Bulletin No. SU-162
… the new Earnings Program NBW (UUP Biweekly) to be used for Bargaining Unit 08 employees who have a BIW Pay Basis Code. The Earnings Program is available for agency use as of 8/1/09. Click here for the list of earnings codes that are included in Earnings …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-162-establishment-new-earnings-program-suny-employees-biweeklyTravel Advisory No. 1
… a completed Employee Report of Travel Expenses and Claim for Payment ( AC 132-S *), or Review the information that a … expenses as necessary, and then submit the expense report for approval. *Business Units may use a form other than the … the form has been approved by the Comptroller’s office. For additional details see the Guide to Financial Operations …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/1-requirements-proxy-expense-reportsLivonia Hook and Ladder Company No. 1, Inc. – Financial Controls (2014M-001)
… for financial operations. The Company’s financial duties are not adequately segregated and lack compensating controls. …
https://www.osc.ny.gov/local-government/audits/fire-district/2014/04/04/livonia-hook-and-ladder-company-no-1-inc-financial-controls-2014m-001Lake George Fire Company - Cash Receipts (2015M-216)
… of Audit The purpose of our audit was to determine whether Company collections were properly accounted for and deposited … and intact for the period January 1, 2013 through April 30, 2015. Background The Lake George Fire Company is a … cards in place of debit cards or preauthorize purchases so the Board is able to review and approve purchases prior to …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2015/12/18/lake-george-fire-company-cash-receipts-2015m-216Cameron Volunteer Fire Department – Internal Controls Over Financial Activity (2014M-363)
… and reported and that Department funds were safeguarded for the period January 1, 2013 through December 31, 2014. … The Cameron Volunteer Fire Department is located in Steuben County and contracts with the Towns of Cameron and … by an elected five-member Board. The Department’s revenues for 2014 included $94,000 for fire protection services. Key …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2015/07/17/cameron-volunteer-fire-department-internal-controls-overState Agencies Bulletin No. 1299
… Law, employees may be entitled to service credit in NYSLRS for periods of military service. Affected Employees Any … of New York or, in certain circumstances, volunteered for active military service and has since been honorably … service that in order to ensure full NYSLRS service credit for their military service, the employee must forward a copy …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1299-new-procedure-receive-service-credit-members-new-york-state-and-localCUNY Bulletin No. CU-377
… $70.09 Agency Actions Notify affected employees. Note: The payroll system’s automatic agency shop edit program defaults … Questions regarding this bulletin may be directed to the Payroll Deduction mailbox. … This bulletin notifies agencies …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-377-international-union-operating-engineers-local-30-dues-andCUNY Bulletin No. CU-368
… notify agencies of an automatic Dues and Agency Shop Fee increase. Affected Employees Employees in the skilled trade … Date Paychecks dated May 7, 2009 OSC Actions OSC will increase the biweekly deduction for Union Dues (Code 268 ) … notifies agencies of an automatic Dues and Agency Shop Fee increase …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-368-international-union-operating-engineers-local-30-dues-andContract Advisory No. 6
… whether payments were issued under the wrong Vendor ID, and if the contract is a converted contract. An agency should … Chapter X, Guide to Vendor/Customer Management and Chapter XI, Procurement and Contract Management … The Vendor ID associated to a …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/6-correcting-vendor-id-contractMexico Academy Central School District – Procurement (2023M-75)
… District (District) officials used a competitive process to procure goods and services not subject to competitive bidding. Key Findings District officials did … totaling $17,762 and did not maintain documentation to justify they used a sole source provider for the purchase …
https://www.osc.ny.gov/local-government/audits/school-district/2023/08/25/mexico-academy-central-school-district-procurement-2023m-75Village of Endicott – Budget Review (B4-16-7)
… expenditure projections in the Village’s tentative budget for the 2016-17 fiscal year are reasonable. Background The … fund operating deficits to submit their tentative budgets for the next fiscal year to the State Comptroller for review while the deficit obligations are outstanding. Key …
https://www.osc.ny.gov/local-government/audits/village/2016/04/15/village-endicott-budget-review-b4-16-7City of Lockport - Budget Review (B1-16-16)
… an independent evaluation of the City's proposed budget for 2017. Background Chapter 332 of the Laws of 2014, as … Comptroller each year, beginning January 1, 2015, and for each subsequent fiscal year during which the debt … to finance the deficit is outstanding, the proposed budget for the next succeeding fiscal year. Key Findings Based on …
https://www.osc.ny.gov/local-government/audits/city/2016/11/04/city-lockport-budget-review-b1-16-16City of Oswego – Community Development (2015M-108)
… loans that are uncollectable. The City donated two real properties to the Oswego City Revitalization Corporation … (OCRC) but does not have the authority to make a gift of real property to a private entity. Key Recommendations Follow … to write off these loans. Refrain from making gifts of real property to OCRC. … City of Olean Budget Review B1152 …
https://www.osc.ny.gov/local-government/audits/city/2015/11/20/city-oswego-community-development-2015m-108Bethlehem Central School District – In-School Internet Connectivity S9-22-1
… Gigabits per second (Gbps) for primary Internet service at its middle and elementary schools. 500 Mbps, with the … Internet connectivity in school buildings and did not look at the surrounding community’s Internet connectivity. No …
https://www.osc.ny.gov/local-government/audits/statewide-audit/2022/07/15/bethlehem-central-school-district-school-internet-connectivity-s9-22-1Village of Hewlett Bay Park – Financial Management (2022M-30)
… more taxes were levied than needed to fund operations. For example, about $6,000 was needed to balance the budget in 2020-21; however, the property tax levy was $209,000. For … for that period ranged between $5,547 and $42,216. This practice contributed to the continued accumulation of …
https://www.osc.ny.gov/local-government/audits/village/2022/06/17/village-hewlett-bay-park-financial-management-2022m-30Town of Worcester – Claims Audit (2022M-145)
… prior to payment. As a result, disbursements were made for unsupported and/or improper claims and not in the best interest of the taxpayers. In our sample of 199 claims … 166 claims totaling $601,662 should not have been approved for payment. For example, 131 claims totaling $597,410 were …
https://www.osc.ny.gov/local-government/audits/town/2023/02/10/town-worcester-claims-audit-2022m-145Gilboa-Conesville Central School District – Fund Balance Management (2022M-175)
… totaling $2.4 million could cover expenditures for retirement contributions for at least nine years, workers’ …
https://www.osc.ny.gov/local-government/audits/school-district/2023/01/06/gilboa-conesville-central-school-district-fund-balance-management-2022m