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XI-A.7 Electronic Purchase Order Authorization and Purchase Order Dispatch – XI-A. Purchasing
… (ii) methods for dispatching POs. Note: This section does not apply to bulkload agencies who do not use the SFS Purchasing Module to approve and dispatch POs … SFS to electronically authorize POs. Online agencies are not required to physically sign a PO prior to sending it to a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a7-electronic-purchase-order-authorization-and-purchase-order-dispatchVI.3.B Budget Transfers Within a Business Unit – VI. Budgets
… following are descriptions of the five budget entry types for Budget Transfers within a Business Unit: Apportionment – … segregation. A lump sum appropriation is an appropriation for which the budget bill does not specify 1) a particular … the MSC01 business unit or 2) a particular account code for those appropriations within the State Operations budget …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi3b-budget-transfers-within-business-unitDiNapoli: East Ramapo School Budget Hampered By Deficits, Inadequate Rainy Day Funds
… of premiums on time; Obtain quotes for the procurement of professional services; Enter into written agreements for professional services contracts; Enter into written …
https://www.osc.ny.gov/press/releases/2016/06/dinapoli-east-ramapo-school-budget-hampered-deficits-inadequate-rainy-day-fundsState Comptroller DiNapoli Releases School District Audits
… purchases made from a New York state contract, resulting in $2,182 being overpaid to the vendor. Downsville Central … did not ensure that goods and services were procured in the most cost-efficient manner or provide adequate …
https://www.osc.ny.gov/press/releases/2022/11/state-comptroller-dinapoli-releases-school-district-auditsXII.6.Q Paying and Reconciling State Credit Card Charges – XII. Expenditures
… System. See the following sections in this Chapter for additional detail on paying and reconciling each type of … supplier reward programs. When creating the voucher for PCard transactions, the agency must select the PCard supplier’s Supplier ID: 1000009372 for Citibank or 1100273879 for JPMorgan Chase Bank, N.A. In …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6q-paying-and-reconciling-state-credit-card-chargesX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… OVERVIEW AND POLICIES All vendors providing goods or services to New York State must be registered in the … AND POLICIES New York State agencies can directly enter information in the Statewide Financial System (SFS) Vendor … organization name as it appears on legal documents (e.g., social security card, charter, Federal tax documentation, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationAnnual Audit
… Purpose The objective of our examination was to determine whether claims were … totaling nearly $720 million for four sole custody funds in 2017 – the Uninsured Employers Fund, the Special Fund for … approved and submitted to our Office. … The objective of our examination was to determine whether claims were …
https://www.osc.ny.gov/state-agencies/audits/2018/07/26/annual-auditCity of Johnstown – Internal Controls Over Payroll (2015M-75)
… were maintained over the City’s payroll procedures for the period January 1, 2014 through January 31, 2015. … six-member Common Council. General fund expenditures for 2014 totaled approximately $13.8 million. Key Findings … Council did not establish written policies and procedures for preparing and disbursing the payroll or for maintaining …
https://www.osc.ny.gov/local-government/audits/city/2015/07/17/city-johnstown-internal-controls-over-payroll-2015m-75SUNY Bulletin No. SU-140
… Questions regarding this Bulletin may be directed to the Payroll Deductions mailbox. … To notify SUNY agencies of the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-140-new-deduction-code-536-liberty-mutual-insuranceAlbany Public Library – Leave Accruals (2015M-293)
… Purpose of Audit The purpose of our audit was to review the Library’s internal controls over employee leave … January 1, 2013 through August 31, 2014. Background The Albany Public Library is located in the City of Albany, …
https://www.osc.ny.gov/local-government/audits/library/2016/02/12/albany-public-library-leave-accruals-2015m-293Lackawanna City School District - Tuition (2019M-59)
… Findings District officials did not review tuition charges for accuracy. As a result, the District was incorrectly billed for nine students, resulting in overpayments totaling $5,300 for eight students and an underpayment of $900 for one …
https://www.osc.ny.gov/local-government/audits/school-district/2019/06/07/lackawanna-city-school-district-tuition-2019m-59DiNapoli: New York's Drinking Water Infrastructure Needs Fixing
… New York's water systems may require nearly $40 billion in … such as Hoosick Falls, Syracuse and Newburgh are the latest signs of the need to spend more on water delivery …
https://www.osc.ny.gov/press/releases/2017/02/dinapoli-new-yorks-drinking-water-infrastructure-needs-fixingAwarding and Oversight of Statewide Interoperable Communications Grants
… 2017, the Division awarded 137 grants in five rounds of funding totaling $292 million. For Rounds 1 through 4, which … was limited to counties that applied but did not receive any funding in the previous rounds. For Round 5, the … progress toward statewide interoperability. The Division does not have procedures in place to conduct regular site …
https://www.osc.ny.gov/state-agencies/audits/2017/07/18/awarding-and-oversight-statewide-interoperable-communications-grantsOpinion 98 - 19
… -- Apparatus and Equipment (referendum requirement for installment purchase contract) PUBLIC CONTRACTS -- Installment Purchase Contracts (referendum requirement for in fire district) REFERENDUM -- Mandatory (need for in fire district for installment purchase contract) …
https://www.osc.ny.gov/legal-opinions/opinion-98-19XII.5.L Entering Appropriate Detail in the Invoice Line Fields – XII. Expenditures
… in the SFS, including: using individual invoice lines for individual invoice items. copying purchase order and/or … the voucher’s invoice lines (see Section 5.E – Processing Payments Against a Purchase Order of this Chapter). using the invoice …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5l-entering-appropriate-detail-invoice-line-fieldsDiNapoli Op-Ed in City & State: NY ABLE Celebrates Seven Year Anniversary
… The full op-ed is below: Seven years ago this month, my office publicly launched the New York Achieving A Better … their money and watch it grow. As trustee of the program, my office works diligently to expand its benefits and make it … amount of savings individuals could have in their NY ABLE account. Now, the maximum account balance is $520,000, up …
https://www.osc.ny.gov/press/releases/2024/10/dinapoli-op-ed-city-state-ny-able-celebrates-seven-year-anniversaryIX.6.D HHS Payment Management System – IX. Federal Grants
… Unique Entity Identifier (UEI) number and the State’s Tax Identification Number (TIN) with the System for Award …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix6d-hhs-payment-management-systemState Agencies Bulletin No. 1038
… will be populated with the 2006 overpayment earnings code. If the actual overpayment occurred in a year other than 2006, … satisfy the overpayment using the current Earnings amount, Goal Amount and Goal Balance. This information will assist … last day of the preceding pay period in the Effective Date field and the End Date field. Create a new overpayment record …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1038-new-additional-pay-earnings-codes-and-procedures-recoveringIX.2.B Terminology – IX. Federal Grants
… Assistance Listing Number (ALN) is a unique five-digit number that identifies federal grants … Automated Standard Application for Payments (ASAP) is an electronic payment and information system developed in … flow of federal funds to the state. Once an ASAP account is established, the federal agency can increase or decrease …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix2b-terminologyState Comptroller DiNapoli Releases Audits
… Department of Health (DOH): Suspicious and Fraudulent Medicaid Payments to Affiliated Brooklyn Dentists (Follow-Up) (2015-F-24) An initial audit … prohibited from receiving Medicaid payments. Department of Health: Medicaid Program: Overpayments of Ambulatory Patient …
https://www.osc.ny.gov/press/releases/2016/01/state-comptroller-dinapoli-releases-audits