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Cost-Saving Ideas: Credit Card Accountability - Minimizing the Risk of Error, Misuse and Fraud
… When employees need to make small one-time purchases, it is often more convenient … and update annually a master list of all credit cards. Cancel existing cards that are not needed or accounted for. … and payment of claims. Never allow anyone to review and approve their own purchases. Have billing statements broken …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-credit-card-accountability-minimizing-risk-error-misuse-and-fraudState Agencies Bulletin No. 2272
The purpose of this bulletin is to notify agencies of a change to the AC230 processing schedule and to introduce a new Agency AC230 Worksheet for completion of Form AC230 Worksheet for Paycheck Reversal
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2272-process-changes-form-ac230-report-check-returned-refund-or-exchangeState Agencies Bulletin No. 287
… rules are in effect for the reporting period: Annual Lease Value Method (ALV) - This method may only be used by … by all employees as an alternative to either the Annual Lease Value or Special Commuting Rule method. The Fixed Rate … January 1, 1997 (4 full years) may recompute the annual lease value for this reporting period. Officers newly …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/287-reporting-taxable-value-personal-use-employer-provided-vehicles-2001Overview – Enhanced Reporting
… employee contributions, loan payments and payments for service credit purchases (SCP). In addition, when you need to … charges on members’ contributions, loans and payments for service credit purchases. Rev. 2/23 … lets employers submit detailed employee salary and service data to NYSLRS …
https://www.osc.ny.gov/retirement/employers/enhanced-reporting/monthly-report/overviewDiNapoli Releases City of Troy Budget Review
… reasonable, needs improvement to make it a better tool for prudently managing the city’s resources. Furthermore, the … 2015 proposed budget does not appropriate enough money for contingencies to provide adequate flexibility to pay for unanticipated costs, and it only provides minimal funding …
https://www.osc.ny.gov/press/releases/2014/11/dinapoli-releases-city-troy-budget-reviewXIX.1.B PCIP SFS Federal Security Roles – XIX. Project Costing (PCIP)
… the basic elements needed to create a project in an ‘Open’ status, maintain projects and the relationship with customer … This user will be able to create a project in an ‘Open’ status allowing configuration of funds distribution and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix1b-pcip-sfs-federal-security-rolesThe New York State Procurement Integrity Act
… contract oversight, requiring public authorities to comply with the state finance law relating to procurements, prohibiting certain third party contracts, authorizing the state comptroller to oversee certain contracts of the Research Foundation of …
https://www.osc.ny.gov/legislation/new-york-state-procurement-integrity-actOperational Advisory No. 24
… deposits, and State payments. For specifics, please visit the Guide to Financial Operations, Chapter XV - End of Year . Please visit the Agency Calendar to see important fiscal year end …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/24-fiscal-year-end-2025-26-important-datesHornby Fire Company, Inc. – Internal Controls Over Financial Activities (2014M-78)
… Town of Hornby in Steuben County. The Company contracts with the Town to provide fire protection services. The Company’s bylaws stipulate that decision-making powers lie with the … did not sign vouchers or appoint members to an audit committee. The Treasurer did not prepare bank …
https://www.osc.ny.gov/local-government/audits/fire-district/2014/07/11/hornby-fire-company-inc-internal-controls-over-financial-activities-2014mLansingburgh Central School District – Purchasing (2017M-173)
… of our audit was to determine whether purchase orders were independently authorized and purchases were for appropriate District purposes for the period July 1, … the ability to submit requisitions, creating a situation where purchases could be requested, approved and received by …
https://www.osc.ny.gov/local-government/audits/school-district/2017/11/17/lansingburgh-central-school-district-purchasing-2017m-173Sachem Central School District – Fund Balance (2017M-151)
… Background The Sachem Central School District is located in the Towns of Brookhaven, Islip and Smithtown in Suffolk County. The District, which is governed by an …
https://www.osc.ny.gov/local-government/audits/school-district/2017/10/06/sachem-central-school-district-fund-balance-2017m-151Village of Milford – Board Oversight (2018M-25)
… Purpose of Audit The purpose of our audit was to determine whether the Board provided adequate oversight of the Clerk-Treasurer’s duties for the period June 1, 2016 … Village of Milford Board Oversight 2018M25 …
https://www.osc.ny.gov/local-government/audits/village/2018/04/20/village-milford-board-oversight-2018m-25Malone Central School District – Payroll (2017M-278)
… $51.8 million. Noteworthy Achievements We reviewed all payroll records for 20 employees who were paid approximately … audit period. District officials established an effective payroll process that segregates duties and provides … for establishing a well-designed system for processing payroll to ensure employees are accurately paid the salaries …
https://www.osc.ny.gov/local-government/audits/school-district/2018/03/16/malone-central-school-district-payroll-2017m-278Cattaraugus County – Court and Trust Funds (2014M-85)
… moneys from foreclosures and contract disputes resulting in a mechanic’s lien, when the whereabouts of any person … Key Recommendations There were no recommendations in this report. …
https://www.osc.ny.gov/local-government/audits/county/2014/04/11/cattaraugus-county-court-and-trust-funds-2014m-85Malverne Union Free School District – Fund Balance (2016M-120)
… The purpose of our audit was to examine the District’s fund balance for the period July 1, 2014 through March 1, … budgets that, as a result, included the use of fund balance that was not needed. The unemployment insurance reserve had a balance of $881,900, which could fund almost 28 years of unemployment expenditures. Key …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/08/malverne-union-free-school-district-fund-balance-2016m-120Hilton Central School District – Payroll and Leave Accruals (2016M-220)
… The purpose of our audit was to review the District’s payroll and leave records for the period July 1, 2014 through … Hilton Central School District Payroll and Leave Accruals 2016M220 …
https://www.osc.ny.gov/local-government/audits/school-district/2016/09/16/hilton-central-school-district-payroll-and-leave-accruals-2016m-220Harborfields Central School District – Claims Processing (2016M-38)
… $80.5 million. Key Finding The claims auditor did not verify vouchers or invoices against quotes, bids or contracts … be attached to claims packages. Key Recommendation Verify vouchers and invoices against applicable quotes, bids …
https://www.osc.ny.gov/local-government/audits/school-district/2016/05/27/harborfields-central-school-district-claims-processing-2016m-38East Islip Union Free School District – Financial Condition (2015M-283)
… July 1, 2013 through March 31, 2015. Background The East Islip Union Free School District is located in the Town of Islip in Suffolk County. The District, which operates six … East Islip Union Free School District Financial Condition 2015M283 …
https://www.osc.ny.gov/local-government/audits/school-district/2016/01/29/east-islip-union-free-school-district-financial-condition-2015m-283Newcomb Central School District – Extra-Classroom Activity Fund (2015M-127)
… Background The Newcomb Central School District is located in the Town of Newcomb, Essex County. The District, which … Ensure that the activity fund is maintained in accordance with District policy. Ensure that the central …
https://www.osc.ny.gov/local-government/audits/school-district/2015/09/04/newcomb-central-school-district-extra-classroom-activity-fund-2015m-127Brocton Central School District – Purchasing (2015M-305)
… Background The Brocton Central School District is located in the Towns of Portland, Stockton and Pomfret in Chautauqua County. The District, which operates one school …
https://www.osc.ny.gov/local-government/audits/school-district/2016/02/12/brocton-central-school-district-purchasing-2015m-305