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Glossary
… Property”). Account A record of financial transactions for individuals, such as with banks, brokerages, utility … must group the individual items into one aggregate amount for each property type. Audit An examination and verification … to the NYS Office of Unclaimed Funds requesting payment for monies being held by the New York State Comptroller. …
https://www.osc.ny.gov/unclaimed-funds/reporters/glossaryXII.5.E Processing Vouchers Against a Purchase Order – XII. Expenditures
… sales tax on its purchases, New York State is required to pay sales tax in certain instances such as purchase of goods … Transaction Preparation: In some instances, agencies must pay sales tax or freight charges for goods or services they … in the voucher. Guide to Financial Operations REV. 02/07/2023 …
https://www.osc.ny.gov/state-agencies/chapter-xii/xii5e-processing-vouchers-against-purchase-orderIV.4.F Capital Projects – IV. Accounting Codes - Uses and Descriptions
… Capital projects expenditures include payments made for: The acquisition or construction of the State’s capital … quality and economic development projects; and Advances for capital construction costs reimbursable by public … existing building adds square footage to the building and increases the value of the capital asset. 60511 Building …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iv/iv4f-capital-projectsColumbia County – Payroll (2014M-121)
… time and attendance and leave accruals were adequate for the period January 1, 2012 through October 3, 2013. Background Columbia County is located in eastern New York and has a population of approximately … a 23-member Board of Supervisors. Budgeted appropriations for the 2014 fiscal year total approximately $149 million. …
https://www.osc.ny.gov/local-government/audits/county/2014/08/14/columbia-county-payroll-2014m-121Conesus No. 1 Fire District – Internal Controls (2014M-46)
… controls. The Treasurer did not perform formal written bank reconciliations. Key Recommendations Adopt an adequate … and the use of reserve funds. Prepare formal written bank reconciliations. … Conesus No 1 Fire District Internal …
https://www.osc.ny.gov/local-government/audits/fire-district/2014/05/16/conesus-no-1-fire-district-internal-controls-2014m-46Florida Union Free School District – Information Technology (2017M-146)
… whether internal controls over information technology (IT) were appropriately designed and operating effectively for … 9, 2017. Background The Florida Union Free School District is located in the Towns of Goshen and Warwick in Orange … of personal, private and sensitive information (PPSI) have not been developed. The District does not have service …
https://www.osc.ny.gov/local-government/audits/school-district/2017/11/03/florida-union-free-school-district-information-technology-2017m-146Magee Volunteer Fire Department, Inc. – Financial Activities (2017M-294)
… reports of cash receipts and disbursements, nor are bank reconciliations consistently prepared and provided for … regarding receipts and disbursements. Ensure that required forms are filed with the appropriate oversight agency. …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2018/03/30/magee-volunteer-fire-department-inc-financial-activities-2017mVillage of East Rockaway – Justice Court Operations (2017M-206)
… and Court officials could not determine the source of the funds. The Court did not properly record and deposit $1,400 in funds received during the audit period. Key Recommendations … bail records to determine how to disburse the existing funds in the bail account. Review cash receipt documentation …
https://www.osc.ny.gov/local-government/audits/justice-court/2017/12/15/village-east-rockaway-justice-court-operations-2017m-206Town of Carlton – Town Supervisor’s Fiscal Responsibilities (2017M-263)
… adequately performed the duties as chief financial officer for the period January 1, 2015 through October 2, 2017. Background The Town of Carlton is located in Orleans County and has a population of approximately … an elected five-member Town Board. Budgeted appropriations for 2017 totaled approximately $2.5 million. Key Findings The …
https://www.osc.ny.gov/local-government/audits/town/2018/02/16/town-carlton-town-supervisors-fiscal-responsibilities-2017m-263More About This Retirement Plan – New Career Plan
… rights and responsibilities, and is not a substitute for any New York State or federal law. For specific information about your benefits, please contact …
https://www.osc.ny.gov/retirement/publications/1515/more-about-retirement-planBuffalo City School District – Oversight of Field Activities at the Service Center (2014M-270)
… and an IT vendor were adequately supervised and monitored for the period July 1, 2011 through August 15, 2014. … Background The Buffalo City School District is located in the City of Buffalo, Erie County, and is governed by an … approximately 34,000 students. Budgeted appropriations for the 2014-15 fiscal year total approximately $806.6 …
https://www.osc.ny.gov/local-government/audits/school-district/2015/06/11/buffalo-city-school-district-oversight-field-activities-service-centerTown of Lisle – Highway Department Long-Term Planning (2022M-183)
… of major highway equipment and vehicles (67 percent) in use were between three and 17 years beyond their optimal … which is seven years beyond its usable life, accounted for approximately $66,000, or 70 percent, of these total … any highway equipment capital reserve funds to save funds for asset replacement. Key Recommendations Develop long-term …
https://www.osc.ny.gov/local-government/audits/town/2023/03/17/town-lisle-highway-department-long-term-planning-2022m-183Village of Clinton – Financial Management (2014M-316)
… to bank balances monthly and establish and maintain receivable control accounts for real property taxes and water and sewer rents. …
https://www.osc.ny.gov/local-government/audits/village/2015/01/02/village-clinton-financial-management-2014m-316Town of Mentz – Board Oversight (2016M-403)
… a comprehensive multiyear financial and capital plan or a fund balance policy. The Board adopted budgets that … expenditures for the town-outside-village highway fund, and the 2016 tax levy exceeded the property tax cap for … and capital plan for a three- to five-year period and a fund balance policy. Adopt budgets with realistic estimates …
https://www.osc.ny.gov/local-government/audits/town/2017/11/22/town-mentz-board-oversight-2016m-403Town of Homer – Non-Payroll Disbursements (2023M-63)
… adequate oversight of non-payroll disbursements. As a result, Town officials made duplicate payments totaling … controls relating to non-payroll disbursements. As a result, checks and balances over the powers and duties of … action. Appendix B includes our comment on issues raised in the Town’s response letter. … audit town homer …
https://www.osc.ny.gov/local-government/audits/town/2023/08/11/town-homer-non-payroll-disbursements-2023m-63Clarendon Fire Company – Financial Activities (2023M-50)
… did not maintain adequate supporting documentation for cash receipts, and fundraising cash receipts, totaling … Key Recommendations Maintain detailed financial records for each fundraising event and hall rental activity and … and invoices, and that credit card payments are made in a timely manner. Company officials agreed with our …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2023/08/04/clarendon-fire-company-financial-activities-2023m-50Town of Stockport – Disbursements (2013M-216)
… The Town of Stockport is located in Columbia County and has a population of 2,815. The Town is governed by an … five-member Town Board comprising the Town Supervisor and four Board members. The general and highway funds’ adopted budgets for the 2013 fiscal year …
https://www.osc.ny.gov/local-government/audits/town/2013/09/27/town-stockport-disbursements-2013m-216Town of Putnam Valley – Purchasing (2013M-193)
… internal controls over the Town’s purchasing practices for the period January 1, 2012 to March 6, 2013. Background The Town of Putnam Valley is located in Putnam County and has a population of approximately 11,000 … members and the Town Supervisor. Budgeted appropriations for the 2013 fiscal year were approximately $5.09 million for …
https://www.osc.ny.gov/local-government/audits/town/2013/08/16/town-putnam-valley-purchasing-2013m-193Analytical Reviews – Improving the Effectiveness of Your Claims Auditing Process
… It is important for the claims audit function to be viewed as more than just a claim-by-claim review and to consider the function in the broader scope of your operations. The body or official … of trends in expenditures that may provide opportunities for improvement in procuring goods and services. An …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/analytical-reviewsTown of Coeymans – Financial Condition (2015M-184)
… of our audit was to review the Town’s financial condition for the period January 1, 2012 through May 31, 2015. Background The Town of Coeymans is located in Albany County and has approximately 7,400 residents. The … an elected five-member Town Board. Budgeted appropriations for the 2015 fiscal year were $6.9 million. Key Findings The …
https://www.osc.ny.gov/local-government/audits/town/2015/12/24/town-coeymans-financial-condition-2015m-184