Search
State Comptroller DiNapoli Releases Municipal Audits
… Time and Attendance Records (Suffolk County) Officials did not maintain time records for the teasurer's or secretary's … overtime or used accrued leave. When the manager was not at work, no other district official maintained this … – Board Oversight (Westchester County) The board did not provide oversight or ensure the treasurer's duties were …
https://www.osc.ny.gov/press/releases/2018/02/state-comptroller-dinapoli-releases-municipal-audits-1State Agencies Bulletin No. 2186
… contribution rate is based on annual pensionable salary from the earlier of the two prior calendar years. * * Total salary should include ORP/VDC pensionable salary of all … change is needed. The Savings Plans page must be updated for members with a Payroll Status of Active, Leave of …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2186-2024-two-year-look-back-tier-6-suny-optional-retirement-plan-orp-andLegal Aid Society
… Purpose The objective of our examination was to determine whether payments Unified Courts System (Courts) made to Legal Aid Society of New York City (Legal Aid) from April … Legal Aid $412,184 for fringe benefit expenses that were not actual and allowable under the terms and conditions of …
https://www.osc.ny.gov/state-agencies/audits/2015/08/26/legal-aid-societyXII.6.O Paying Retainage – XII. Expenditures
… the vendor payment as retainage. The vendor should invoice for the full amount of goods or services provided, including … Unit should refer to the appropriate purchase order in two lines: one to liquidate the full amount of the payment … the retainage against the contract-related purchase order for future payments and identifies the retainage liability …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6o-paying-retainageVI.2.B Policies/Laws – VI. Budgets
… and reserve. Any amount budgeted as available can be used for expenditures or the encumbering of purchase requisitions … orders. Any amount in the reserve is not available for any type of financial transaction. Only DOB can authorize … or InterUnit Budget Transfer journals are permissible for these ledgers. For more information on the use of Budget …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi2b-policieslawsState Comptroller DiNapoli Releases School District Audits
… adequately manage fuel purchases by seeking competition and did not audit fuel claims, as required. The district … not audit or ensure the monthly fuel claims were audited, and, as a result, the district was unaware its fuel card … developed a process to account for leave accruals and a system over payments for unused leave accruals that …
https://www.osc.ny.gov/press/releases/2022/01/state-comptroller-dinapoli-releases-school-district-auditsState Agencies Bulletin No. 1896
… Purpose The purpose of this bulletin is to inform all agencies of the upcoming rollover of the chart of accounts strings mapped to the Position Pools …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1896-new-york-state-payroll-system-payserv-fiscal-year-end-rollover-positionBest Practices – Information Technology Contingency Planning
… disruption. Assemble a Team – Assemble a team responsible for drafting an IT contingency plan for management’s review and approval. The team should include … are of greater severity and demand immediate attention. For example, if the payroll process is identified as a …
https://www.osc.ny.gov/local-government/publications/it-contingency-planning/best-practicesState Police Bulletin No. SP-204
… Employees Employees of the Division of State Police in the State Police Troopers Unit – BU07 and the State Police … Association of the New York State Troopers (PBA), provides for an increase to the annual Expanded Duty payment April 1, … Leave of Absence/MLL (Mil Lv) on 04/01/2020 are eligible for Expanded Duty Pay. OSC Actions OSC will automatically …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-204-april-2020-increase-state-police-expanded-duty-payPublic Safety Overtime
… overtime policy and/or collective bargaining agreement and payroll documents associated with the special duty …
https://www.osc.ny.gov/retirement/employers/public-safety-overtimeState Comptroller DiNapoli Releases Municipal Audits
… of Financial Operations (Broome County) The board and director did not provide adequate oversight of financial … operations. The board did not adopt written policies and the director did not develop proper internal controls over cash disbursements and electronic payments or financial system user access. As a …
https://www.osc.ny.gov/press/releases/2022/09/state-comptroller-dinapoli-releases-municipal-auditsXII.10.D Monitoring Moving Services – XII. Expenditures
… a streamlined bid process, referred to as a “best and final offer” (BAFO) process, from the list of eligible … an abbreviated bid process by which an agency can solicit final total pricing for its specific move based upon the … than provided for in the contractor’s BAFO response, the final charge may not be adjusted upward. That is, hours, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10d-monitoring-moving-servicesState Agencies Bulletin No. 1753
… 428 Dependent Care 433 Total Unemployment Ins Owed 500 Medicare Deficiency 501 Social Security Deficiency 502 NYS SS/Medicare Deficiency GARNSH Garnishments HIATRG Regular After …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1753-changes-calculation-and-retroactive-payment-pre-shift-briefingCUNY Bulletin No. CU-513
… miscellaneous earnings. Affected Employees CUNY employees in the titles of Plumber, Supervisor Plumber, Plumber’s … $53.51 $54.06 $54.14 Additional information is provided in the July 20, 2015 memorandum from Carmelo Batista, Jr., … Relations. Processing Date(s) Increases may be submitted in Pay Period 11C (Institution), paychecks dated 09/03/2015 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-513-cuny-retroactive-salary-rate-increases-plumbers-supervisorWest Sand Lake Fire District #1 - Internal Controls Over Financial Operations (2013M-398)
… was to assess financial controls over financial activity for the period January 1, 2012 through October 31, 2013. … The West Sand Lake Fire District No. 1 is located in Rensselaer County. The Board of Fire Commissioners (Board) … The District’s general fund budget totaled $678,270 for the 2013 fiscal year. Key Finding We found that the Board …
https://www.osc.ny.gov/local-government/audits/fire-district/2014/03/21/west-sand-lake-fire-district-1-internal-controls-over-financial-operationsPine Plains Central School District - Internal Controls Over Select Financial Activities (2018M-52)
… transfers. Key Findings Officials did not identify $93,569 in federal withholding penalties that were incurred and paid … interim financial reports are reviewed to detect errors in preparation. … Pine Plains Central School District …
https://www.osc.ny.gov/local-government/audits/school-district/2018/06/29/pine-plains-central-school-district-internal-controls-over-selectGeneva City School District - Reserves (2018M-51)
… The Board did not include provisions to fund reserves in its annual budgets. Seven reserves with balances totaling … if the amounts reserved are necessary, reasonable and in compliance with statutory requirements. … Geneva City …
https://www.osc.ny.gov/local-government/audits/school-district/2018/06/22/geneva-city-school-district-reserves-2018m-51City of White Plains – Claims Auditing (2016M-367)
… 9, 2016. Background The City of White Plains is located in Westchester County and has approximately 58,000 residents. … million. Key Finding The Commissioner did not audit claims in accordance with charter requirements. Key Recommendation …
https://www.osc.ny.gov/local-government/audits/city/2017/01/06/city-white-plains-claims-auditing-2016m-367Human Resource Practices
… Resource Department (HR) manages and supports resources for Upstate’s workforce across four colleges, a research … HR develops local human resource-related policies in conjunction with SUNY System Administration, maintains … and procedures help ensure applicants are qualified for employment and employees receive appropriate …
https://www.osc.ny.gov/state-agencies/audits/2019/09/25/human-resource-practicesOversight of Campus Foundations
… to contract with foundations, which are private, not-for-profit corporations, to support fundraising efforts, real … of SUNY’s System Administration (SSA). OUA is responsible for conducting periodic audits of the foundations, while UCO is responsible for ensuring the foundations have the required contracts with …
https://www.osc.ny.gov/state-agencies/audits/2018/02/26/oversight-campus-foundations