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VII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables

… Reductions and/or close out of agency “cash advance” funds – a full or partial amount advanced to an authorized … receive the credit. The depositing bank will recoup the funds from where it was misapplied. DTF – Treasury will …

https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overview

XIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement

… Section Overview The purpose of this section is to provide guidance to agencies about … supporting Travel and Expense transactions for a minimum of six years from the payment date, according to the General … attachment feature in the SFS to store electronic copies of documents in support of Travel and Expense transactions. …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii3-record-retention-travel-and-expense

XIII.10.C Refunds Owed to the State by an Employee – XIII. Employee Expense Reimbursement

… custody account, the advance must be reconciled outside of SFS. The Business Unit must maintain documentation to … to the employee and must make that available to the Office of the State Comptroller upon request. The employee must … a check payable to the sole custody account at the time of the submission of the expense report for the fund advanced …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10c-refunds-owed-state-employee

State Agencies Bulletin No. 1848

… Purpose The purpose of this bulletin is to inform agencies that position pools in … September 30, 2020 are affected. Background Certain chart of accounting strings in SFS that are attached to position … 30, 2020. OSC Actions OSC will provide a spreadsheet of all current position pools that are associated with a …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1848-sfs-chartfield-strings-payserv-09152020-09302020-lapse-dates

Jefferson County Industrial Development Agency (JCIDA) – Project Approval and Monitoring (2020M-70)

… to approval and subsequently monitored the performance of businesses that received financial benefits. Key Findings … all projects prior to approval or monitor the performance of businesses that received financial benefits. Officials did … to approval and subsequently monitored the performance of businesses that received financial benefits …

https://www.osc.ny.gov/local-government/audits/industrial-development-agency/2020/10/02/jefferson-county-industrial-development-agency-jcida

Retroactive Payments – Legacy Reporting

… receiving retirement benefits or disability benefits, or for whom we have paid a death benefit. You must inform us in writing. This cannot be included in your monthly report. Your letter should include the member’s name, NYSLRS ID, Social Security number, the payment amount and the time period covered by the …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/retroactive-payments

Retroactive Service Credit due to Litigation, Settlements, and Arbitration Awards – Legacy Reporting

… and Employer Services Bureau a copy of the legal document for review. You will be charged for the employer portion of … billing. 1 Updated 1/23 Rev. 2/20 … NYSLRS employers report information about employees through Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/retroactive-service-credit

Making Adjustments to Earnings and Days Worked – Legacy Reporting

… (earnings) or days worked, you should submit an adjustment report using Retirement Online ( here is a sample adjustment … reports. You will be charged or credited accordingly for the employer portion of all salary adjustments in a … through Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/making-adjustments

Maximum Reportable Days – Legacy Reporting

… be credited with a maximum of five working days per week. For monthly reports consisting of four weekly payments, you would report a maximum of 20 working days. When there are five … through Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/maximum-reportable-days

Acceptable Time and Attendance Systems – Legacy Reporting

… by the employee that full hours were worked, except for time charged to accruals for vacation and other leave … so you must use a different method to determine the number of days to report. These employees should complete a record of …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/acceptable-time-and-attendance-systems

Calculating Days Worked – Legacy Reporting

… In the simplest of terms, to calculate the number of days worked, first determine the number of hours … member, divide the total number of hours worked during the report period by the SWD. Formula: Number of hours worked … bereavement leave, holidays or time off in lieu of payment for overtime. If a member has reportable salary but no days …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/calculating-days-worked

Establishing the Standard Work Day – Legacy Reporting

… Before you can calculate days worked for an employee, you must first establish, by board resolution or contract, the number of hours that constitute a standard work day (SWD) for … Officials presentation . Rev. 2/20 … NYSLRS employers report information about employees through Retirement Online …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/establishing-standard-work-day

How to Report Days Worked – Legacy Reporting

… The number of days worked you report for your employees has a direct … eligibility and, in most cases, used in the calculation of benefits. Rev. 2/20 … NYSLRS employers report … Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/how-report-days-worked

Lump Sum Payments – Legacy Reporting

… Lump Sum Vacation Payments For members of certain tiers and plans, we can include a lump … connection with the calculation of a retirement benefit. Report up to 30 days of unused vacation paid at retirement or … through Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/lump-sum-payments

What Not to Report – Legacy Reporting

… payments should not be reported to us on the monthly report (nor should contributions be taken from these … declines health insurance.) Overtime payments made as a result of a person having worked his or her vacation … PFRS (15 percent of regular salary) members Overtime which is paid by private, non-governmental entities Payments made …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/what-not-report

Service Credit Purchase Payments – Legacy Reporting

… If members choose to purchase credit for their previous service, they have the option to pay the required … be used for the purchase of optional service credit); or Payroll deductions spread over a period of time equal to or … and make additional payments is through their Retirement Online member accounts . If members request payment be made …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/service-credit-purchase-payments

Reporting Workers' Compensation Benefits – Legacy Reporting

… your employees are paid those benefits determines how you report their salary and service to us: All payments made … that would have been paid and corresponding days worked for up to one year for each incident. Tiers 2 through 6 — Do … through Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/reporting-workers-compensation-benefits

Overview – Legacy Reporting

… You report information about your employees through Retirement Online , including their earnings, the number of days they worked and more. You also report and … forward employee contributions, loan payments and payments for service credit purchases (arrears). Employers using the …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/overview