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Operational Advisory No. 32
… October 1, 2020, guidance has also been updated regarding new Vendor ID’s, the proper use of the Vendor ID and required … card. For example, the original voucher was paid to Citibank but the refund would be from the actual vendor (i.e. Staples). Agencies must include the Citibank voucher ID as backup or in comments. Use Supplier …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/32-refund-appropriation-ap-adjustment-voucher-guidelinesStandardized Forms – Travel and Conference Expense Management
… and easy to follow. Travelers should be made aware of the importance of providing all required information in order to ensure a timely audit and payment of their reimbursement claim. These forms can be designed in …
https://www.osc.ny.gov/local-government/publications/travel-conference-expense/standardized-formsIncarcerated and Death Matches
… $1.4 billion in payments for more than 17 million in medical and other service charges the New York State Insurance Fund (NYSIF) … for all benefits. Furthermore, NYSIF will not pay for medical and other service charges that occur subsequent to a … $14 billion in payments for more than 17 million in medical and other service charges the New York State …
https://www.osc.ny.gov/state-agencies/audits/2017/08/09/incarcerated-and-death-matchesTravel Advisory No. 12
… Comptroller updated Sections XIII.3 – Record Retention – Travel and Expense and XIII.4 – Employee Travel Expense Reimbursement regarding traveler and proxy use of the Statement of Automobile Travel (AC 160-S) and the appropriate level of detail to …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/12-gfo-update-xiii3-xiii4-ac-160-ssfs-mileage-detail-pageDeer Park Union Free School District – Fuel and Vehicle Inventory (2023M-152)
… School District (District) officials adequately maintained vehicle inventory records and monitored fuel usage. Key … Findings District officials did not adequately maintain vehicle inventory or monitor fuel usage. As a result, … Officials did not: Maintain accurate inventory records of vehicle additions and disposals. There were discrepancies …
https://www.osc.ny.gov/local-government/audits/school-district/2024/03/22/deer-park-union-free-school-district-fuel-and-vehicle-inventory-2023m-152Town of Frankfort - Board Oversight (2018M-58)
Town of Frankfort Board Oversight 2018M58
https://www.osc.ny.gov/local-government/audits/town/2018/06/08/town-frankfort-board-oversight-2018m-58Town of Rensselaerville - Real Property Tax Exemption Administration (2019M-207)
Determine whether the Town Assessors are properly administering select real property tax exemptions
https://www.osc.ny.gov/local-government/audits/town/2020/01/10/town-rensselaerville-real-property-tax-exemption-administration-2019m-207Islip Fire District – Financial Condition (2020M-25)
… plan for the funding of and spending from reserves. In addition, the Board transferred unavailable funds to its … from reserves totaling $841,477 that were not included in the budgets. Key Recommendations Review financial reports … that addresses the level of fund balance to be maintained in the operating fund. In addition, adopt a multiyear capital …
https://www.osc.ny.gov/local-government/audits/fire-district/2020/05/22/islip-fire-district-financial-condition-2020m-25Quogue Union Free School District – Financial Condition Management (2017M-196)
Quogue Union Free School District Financial Condition Management 2017M196
https://www.osc.ny.gov/local-government/audits/school-district/2017/12/01/quogue-union-free-school-district-financial-condition-management-2017mTown of Mount Pleasant – Financial Condition (2013M-303)
… 1, 2012, to August 13, 2013. Background The Town of Mount Pleasant is located in Westchester County and serves … Town of Mount Pleasant Financial Condition 2013M303 …
https://www.osc.ny.gov/local-government/audits/town/2013/11/15/town-mount-pleasant-financial-condition-2013m-303Brighton Memorial Library – Board Oversight (2015M-116)
… Audit and approve all claims prior to payment and document the approval in the minutes. Establish a policy to determine the appropriate level of fund balance to … fund accounts. Develop a comprehensive written investment policy in accordance with General Municipal Law. Review bank …
https://www.osc.ny.gov/local-government/audits/library/2015/08/28/brighton-memorial-library-board-oversight-2015m-116Village of Alden – Ambulance Service Billing and Collection (2016M-321)
… Audit The objective of our audit was to review ambulance service billing and collection procedures for the period June … not adopted written policies and procedures for ambulance service billing and collection. An outside billing agent … and adopt written policies and procedures for ambulance service billing and collection. The procedures should address …
https://www.osc.ny.gov/local-government/audits/village/2017/01/06/village-alden-ambulance-service-billing-and-collection-2016m-321Town of Washington – Information Technology (2013M-164)
… access and use, or disaster. The Board has not adopted a breach notification policy. By failing to adopt an information breach notification policy, in the event that private … Town will be able to perform essential operations. Adopt a breach notification policy. …
https://www.osc.ny.gov/local-government/audits/town/2013/08/16/town-washington-information-technology-2013m-164Altmar-Parish-Williamstown Central School District – Financial Condition (2015M-232)
… Purpose of Audit The purpose of our audit was to assess the District’s financial condition for the period … or effectively manage the District’s financial condition to ensure that the general fund’s unrestricted fund balance … statutory limit. The Board has not adopted a formal plan to reduce unrestricted fund balance to the statutory limit. …
https://www.osc.ny.gov/local-government/audits/school-district/2017/11/22/altmar-parish-williamstown-central-school-district-financial-conditionPittsfield Volunteer Fire Department – Cash Receipts and Disbursements (2016M-310)
… of Audit The purpose of our audit was to examine the Department’s internal controls over financial operations for … August 10, 2016. Background The Pittsfield Volunteer Fire Department provides fire protection for the Town of Pittsfield in Otsego County. The Department has approximately 20 volunteer members and is …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2016/12/09/pittsfield-volunteer-fire-department-cash-receipts-andBedford Central School District - Information Technology (2018M-164)
… Bedford Central School District Information Technology …
https://www.osc.ny.gov/local-government/audits/school-district/2018/10/26/bedford-central-school-district-information-technology-2018m-164Town of Hartwick – Water District Operations (2017M-250)
Town of Hartwick Water District Operations 2017M250
https://www.osc.ny.gov/local-government/audits/town/2018/05/04/town-hartwick-water-district-operations-2017m-250Urban Choice Charter School – Information Technology (2013M-53)
… period July 1, 2010, to December 18, 2012. Background The Urban Choice Charter School is located in the City of … Urban Choice Charter School Information Technology 2013M53 …
https://www.osc.ny.gov/local-government/audits/charter-school/2013/05/17/urban-choice-charter-school-information-technology-2013m-53Central Valley School District – Claims Audit (2015M-129)
… District is located in the Towns of Columbia, Frankfort, German Flatts, Herkimer, Litchfield, Little Falls and …
https://www.osc.ny.gov/local-government/audits/school-district/2015/08/28/central-valley-school-district-claims-audit-2015m-129Effectiveness of the Information Technology Transformation
… Services (ITS) was established in November 2012 as part of a New York State Information Technology (IT) Transformation to consolidate and merge State agencies’ operations and streamline services. ITS was created pursuant to a recommendation of the Governor’s Spending and Government …
https://www.osc.ny.gov/state-agencies/audits/2016/08/24/effectiveness-information-technology-transformation