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Operational Advisory No. 36
… Subject: GFO Updates – Postage/Shipping account codes Guidance : The Office of the State Comptroller (OSC) has updated the guidance for the use of account codes 55203, Postage and 55220, Shipping. Account code 55220 which was previously titled Shipping has …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/36-gfo-updates-postageshipping-account-codesChester Union Free School District – Information Technology (2021M-107)
… [ read complete report - pdf ] Audit Objective Determine whether Chester … network user accounts when there was no longer a need for them. Monitored network user compliance with the … policy (AUP) by reviewing computer website history logs for appropriateness. Sensitive information technology (IT) …
https://www.osc.ny.gov/local-government/audits/school-district/2022/03/11/chester-union-free-school-district-information-technology-2021m-107Town of Wolcott – Information Technology (2020M-126)
… cybersecurity awareness training. Ensure the financial software, Town Clerk’s software and Justice Court software had the necessary controls to maintain data …
https://www.osc.ny.gov/local-government/audits/town/2021/06/11/town-wolcott-information-technology-2020m-126Jefferson Central School District – Procuring Services (2021M-42)
… services without public written disclosure of his interest in the contract with the District. Key Recommendations Seek … Ensure District officers or employees publicly disclose, in writing, any interests they have in contracts or agreements with the District. District …
https://www.osc.ny.gov/local-government/audits/school-district/2021/06/11/jefferson-central-school-district-procuring-services-2021m-42East Irondequoit Central School District – Sexual Harassment Prevention Training (S9-23-18)
… complete report – pdf] Audit Objective Determine whether East Irondequoit Central School District (District) employees … audit east irondequoit school …
https://www.osc.ny.gov/local-government/audits/school-district/2023/08/25/east-irondequoit-central-school-district-sexual-harassment-preventionCity of Watertown – Sexual Harassment Prevention Training (S9-23-3)
… action. Appendix B includes our comment on an issue raised in the City’s response letter. …
https://www.osc.ny.gov/local-government/audits/city/2023/09/01/city-watertown-sexual-harassment-prevention-training-s9-23-3Schodack Central School District - Extra-Classroom Activities (2019M-85)
… were properly accounted for. Key Findings The faculty auditor does not review ECA records to ensure compliance with … accounting records. Key Recommendations Ensure the faculty auditor reviews ECA records to ensure compliance with the …
https://www.osc.ny.gov/local-government/audits/school-district/2019/06/21/schodack-central-school-district-extra-classroom-activities-2019m-85Village of West Haverstraw - Summer Program (2019M-146)
… Audit Objective Determine whether the Board ensured that summer program (Program) collections were properly accounted … Determine whether the Board ensured that summer program collections were properly accounted for …
https://www.osc.ny.gov/local-government/audits/village/2019/11/22/village-west-haverstraw-summer-program-2019m-146Village of Red Hook - Procurement and Claims Auditing (2019M-100)
Determine whether Village officials procured goods and services in compliance with the procurement policy
https://www.osc.ny.gov/local-government/audits/village/2019/10/11/village-red-hook-procurement-and-claims-auditing-2019m-100Town of Marlborough - Water and Sewer Financial Operations (2018M-160)
… billed, collected and accounted for water and sewer bills. Key Findings As of December 31, 2017, the water fund … Key Recommendations Prepare an annual cost analysis to calculate the water and sewer rates to be billed. Review and …
https://www.osc.ny.gov/local-government/audits/town/2018/10/26/town-marlborough-water-and-sewer-financial-operations-2018m-160Town of Westford - Financial Operations Oversight (2018M-196)
… records and as a result, did not provide the Board with the necessary information to assess the Town’s financial … position reports to the Board. Town officials agreed with our recommendations and indicated they planned to …
https://www.osc.ny.gov/local-government/audits/town/2019/01/11/town-westford-financial-operations-oversight-2018m-196Bronxville Union Free School District - Procurement (2018M-46)
… professional services. Enter into written agreements or pass resolutions for all current and future professional …
https://www.osc.ny.gov/local-government/audits/school-district/2018/06/08/bronxville-union-free-school-district-procurement-2018m-46Locust Valley Fire District - Conference and Travel Expenditures (2018M-56)
… $8,396 were not authorized in advance by the Board, as required by District policy. Nineteen conference and travel … agreed with our recommendations and indicated they plan to initiate corrective action. …
https://www.osc.ny.gov/local-government/audits/fire-district/2018/06/08/locust-valley-fire-district-conference-and-travel-expenditures-2018m-56Medina Central School District - Reserve Funds (2019M-165)
… demonstrate the need to retain approximately $2.1 million in four reserves. While not adopted in the Board’s meeting minutes, District officials have … action. Appendix B includes our comments on issues raised in the District’s response. …
https://www.osc.ny.gov/local-government/audits/school-district/2020/01/03/medina-central-school-district-reserve-funds-2019m-165Town of Caroline - Town Clerk and Credit Card Purchases (2019M-247)
… The Board: Approved inappropriate or unsupported credit card charges totaling $5,759. Key Recommendations Remit all … parties in a timely manner. Enforce the Town’s credit card policy and establish a policy for meals. Require … adequate supporting documentation, thoroughly audit credit card claims and pay charges timely to avoid late fees. …
https://www.osc.ny.gov/local-government/audits/town/2020/04/03/town-caroline-town-clerk-and-credit-card-purchases-2019m-247North Queensbury Volunteer Fire Company – Controls Over Financial Activities (2014M-167)
… January 1, 2012 through February 28, 2014. Background The North Queensbury Volunteer Fire Company is a not-for-profit … North Queensbury Volunteer Fire Company Controls Over …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2014/09/05/north-queensbury-volunteer-fire-company-controls-overEast Meadow Public Library – Claims Auditing (2017M-275)
… through June 30, 2017. Background The East Meadow Public Library is located in the Town of Hempstead in Nassau County. The Library is governed by an elected five-member Board of … Board did not audit individual claims prior to payment. Library officials did not obtain the required number of …
https://www.osc.ny.gov/local-government/audits/library/2018/03/09/east-meadow-public-library-claims-auditing-2017m-275Fayetteville-Manlius Central School District – Claims Audit Process (2016M-196)
… in the Towns of Manlius, DeWitt and Pompey in Onondaga County and the Towns of Sullivan and Cazenovia in Madison County. The District, which operates six schools with approximately 4,200 students, is governed by an …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/15/fayetteville-manlius-central-school-district-claims-audit-process-2016mVillage of Schuylerville – Procurement (2014M-228)
… procedures for the procurement of goods and services as required by statute. A purchase awarded by the best value …
https://www.osc.ny.gov/local-government/audits/village/2014/10/31/village-schuylerville-procurement-2014m-228Tompkins County Public Library – Financial Management (2015M-250)
… budgets, and the Library experienced operating deficits from 2012 through 2014 totaling $266,000. Key Recommendation … within the Library’s service area to develop a plan to either increase revenues or further reduce services …
https://www.osc.ny.gov/local-government/audits/library/2016/01/15/tompkins-county-public-library-financial-management-2015m-250