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State Agency Small-Dollar Purchases (Follow-Up)
… small-dollar purchases. Aggregate P-Card use increased from 37 percent of eligible purchases in 2008-09 to 64 … Several entities that existed in 2008-09 were consolidated or closed by 2011-12, while some new entities had been …
https://www.osc.ny.gov/state-agencies/audits/2013/11/21/state-agency-small-dollar-purchases-followXIII.1 Employee Expense Reimbursement Overview – XIII. Employee Expense Reimbursement
… will be reimbursed through the Travel and Expense module in the Statewide Financial System (SFS). Employee expenses … of Employee Relations (GOER) through a single pay voucher in the Accounts Payable module of the SFS. Refer to the … Units are required to follow the policies outlined in this chapter. When travel questions arise, the traveler …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii1-employee-expense-reimbursement-overviewVIII.1.B Revenue Transfers – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… chartfields are required: PCBU Project ID Activity Analysis Type The Analysis type used with a revenue account code on the GLJE must always be “GLR”. The only exception being for SUNY Direct Lending grants for …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1b-revenue-transfersWhat Is a Claim? – Improving the Effectiveness of Your Claims Auditing Process
… Basically, a claim is a demand presented for the payment of money due for goods … by the local government or school district, so long as it is properly itemized and provides all the information, … for audit. Using a standard claim form as a cover sheet is desirable because required information is presented in a …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/what-claimXI-A.4 Procurement Card Use – XI-A. Purchasing
… with a Procurement Card (PCard) and requirements for online agencies when a purchase order (PO) is used in … of this Guide. Process and Transaction Preparation: When online agencies use a PO with the PCard in the SFS, the … on a requisition, which will be carried forward to the PO. Online agencies are required to reconcile credit card charges …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a4-procurement-card-useMain-Transit Fire Department – Credit Cards (2024M-77)
… the Main-Transit Fire Department (Department) officials’ credit card purchases were supported and for proper Department purposes. Key Findings Of the credit card purchases totaling $216,961 that we examined, … any specific guidelines. Although the Board approved the credit card bills for payment, it did not ensure that the …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2025/01/03/main-transit-fire-department-credit-cards-2024m-77-0Opinion 98-5
… superseded to the extent inconsistent with this opinion. You ask whether an elective county coroner, who is also a …
https://www.osc.ny.gov/legal-opinions/opinion-98-5State Agencies Bulletin No. 797
… Tool Allowance payment through PayServ or by Standard Voucher. Standard Voucher Agencies will issue a separate … the exception of the following: Code Narrative 410 Health Care Spending Account 420 NY Dependent Care Contribution 425 Repay State Loans/Debt 426 Higher Ed …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/797-june-2007-retroactive-tool-allowance-payment-csea-operational-servicesState Agencies Bulletin No. 2307
The purpose of this bulletin is to inform agencies of the chargeback process for directmailed 2024 form W2s
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2307-direct-mailed-form-w-2-agency-chargebackState Agencies Bulletin No. 434
… used by OSC in time entry for employees who are due a tax refund. Affected Employees Employees who are due tax refunds … Effective Date Immediately Background OSC receives tax refund requests for Federal, New York State, New York City, … voucher through the Central Accounting System. A separate refund check is then mailed to the requesting agency. Seven …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/434-new-earnings-codes-tax-refunds-processed-through-payservAccounts Payable Advisory No. 20
… for Accounts Payable Vouchers Guidance: Consistent with the Guide to Financial Operations (GFO), Chapter XII, Section … Vouchers and Land Claims , Business Units may now use the Attachment Feature in SFS’ Accounts Payable module to … feature in SFS must continue to retain hard copy originals as the documents of record unless certified to …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/20-document-attachments-sfsAccounts Payable Advisory No. 4
… Subject: Making Payments to Verizon for Landline Phone Services Guidance: Consistent with the Guide to … account number (containing the area code, then seven-digit phone number, then the first three-digit code) followed by … For example, to pay a regular Verizon bill for the phone number (518) 474-1212 associated with the two …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/4-complex-entity-verizon-landline-servicesState Agencies Bulletin No. 2197
The purpose of this bulletin is to inform agencies of the new chargeback process for directmailed 2023 form W2s
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2197-direct-mailed-form-w-2-agency-chargebackState Agencies Bulletin No. 2411
The purpose of this bulletin is to inform agencies of the chargeback process for directmailed 2025 form W2s
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2411-direct-mailed-form-w-2-agency-chargebackIII.6 SFS Reporting – III. Statewide Financial System (SFS)
… screens give agency financial system users the ability to filter data and to output the results in a format that best … determine if a report should be scheduled within a batch. Near real-time reports generally provide financial …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii6-sfs-reportingXIII.10.C Refunds Owed to the State by an Employee – Using an Employee Check – XIII. Employee Expense Reimbursement
… in the SFS. To apply the payment to the Due to State account receivable, the Agency must select a deposit type of … was issued a check from a Business Units sole custody account the advance must be reconciled outside of SFS …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10c-refunds-owed-state-employeeState Agencies Bulletin No. 2243.2
… the request) Paycheck Date Check Amount Check Number Flag – (indicates if the request failed due to insufficient … to the Payroll Reversal and Exchange mailbox. If a flag indicates “insufficient funds” agencies should follow …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/22432-revised-new-payroll-check-notification-reportXI-A.3 Purchase Orders – XI-A. Purchasing
… OVERVIEW AND POLICIES This section provides agencies with information related to the issuance and maintenance of … selecting the unit of measure that is in accordance with the contract or most closely associated to what is being … up the PO using the same unit of measure. Configuring POs with the correct unit of measure may prevent match exceptions …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a3-purchase-ordersElmont Public Library – Board Oversight and Professional Services (2014M-060)
… to require Library officials to periodically procure professional services through a competitive process. … Elmont Public Library Board Oversight and Professional Services 2014M060 …
https://www.osc.ny.gov/local-government/audits/library/2014/07/11/elmont-public-library-board-oversight-and-professional-services-2014m-060XV.4 Overview – XV. End of Year
… that are scheduled to lapse at the end of March, entered online and not approved by OSC will no longer be deleted. … will continue to be deleted if they reference a purchase order or have budgetary activity as part of fiscal year end processing. All expense reports (online and bulkload) not approved by OSC will be denied as …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv4-overview