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III.6 SFS Reporting – III. Statewide Financial System (SFS)
… would be reflected in a report. Since the information is static, the reports would be static until the next time the batch runs. For additional …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii6-sfs-reportingXIII.10.C Refunds Owed to the State by an Employee – Using an Employee Check – XIII. Employee Expense Reimbursement
… When a Due to State condition exists, the SFS creates an accounts receivable entry associated with the expense report for the … Treasury and submit an Accounts Receivable Direct Journal Payment in the SFS. To apply the payment to the Due to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10c-refunds-owed-state-employeeState Agencies Bulletin No. 2197
… than January 31, 2024. Undeliverable W-2s that cannot be delivered to the addressee will be returned to the agency. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2197-direct-mailed-form-w-2-agency-chargebackState Agencies Bulletin No. 2411
… to the agency. OSC will mail W-2s to the employee’s “home address” that is populated in PayServ. If the employee has both a “mail” and “home” address in PayServ, the W-2 will be mailed to the “mail” address. Cost Calculation Agency Chargeback Reports …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2411-direct-mailed-form-w-2-agency-chargebackState Agencies Bulletin No. 2307
… to the agency. OSC will mail W-2s to the employee’s “home address” that is populated in PayServ. If the employee has both a “mail” and “home” address in PayServ, the W-2 will be mailed to the “mail” address. Cost Calculation Agency Chargeback Reports …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2307-direct-mailed-form-w-2-agency-chargebackAccounts Payable Advisory No. 4
… Number Requirements , Business Units must ensure there is a unique invoice number for each voucher. Due to Verizon’s … date in the format of the two-digit month, then two-digit day, then two-digit year – NO SPACES. For example, to pay a … Invoice Number Field: 5184741212975071512. Summary bills: 10-Digit Bill Number followed by the ending service date in …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/4-complex-entity-verizon-landline-servicesAccounts Payable Advisory No. 20
… 3 - Record Retention – Accounts Payable Vouchers and Land Claims , Business Units may now use the Attachment … 3 - Record Retention – Accounts Payable Vouchers and Land Claims , for further policy references. If a Business …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/20-document-attachments-sfsState Agencies Bulletin No. 434
… information regarding new Earnings Codes used by OSC in time entry for employees who are due a tax refund. Affected Employees Employees who are due tax refunds … the result of incorrect coding of employees' tax status in Job Data or Employee Tax Data. Currently OSC reviews the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/434-new-earnings-codes-tax-refunds-processed-through-payservState Agencies Bulletin No. 2243.2
… – (indicates if the request failed due to insufficient funds) Date Processed – (date the reversal of funds was successfully recovered) ** Please Note: If an … AC230, includes all instances where OSC is holding funds but no correct AC230 worksheet has been received. The …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/22432-revised-new-payroll-check-notification-reportXI-A.3 Purchase Orders – XI-A. Purchasing
… using the PCard, please refer to Section 4 - Procurement Card Use of this Chapter. For online agencies, in cases where …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a3-purchase-ordersXV.4 Overview – XV. End of Year
… including any vouchers charging appropriations that are scheduled to lapse at the end of March, entered online and … including any vouchers charging appropriations that are scheduled to lapse at the end of March, submitted via … and approved by the agency by the published deadline. Scheduled Payment Dates for all voucher types, including for …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv4-overviewVillage of Huntington Bay – Compensation of Officials and Credit Cards (2012M-198)
… it did not specify who was authorized to use the credit cards, for what purpose the cards could be used, or procedures for monitoring the card usage. The Village had two major credit cards, one issued to the Mayor and one issued to the … of Huntington Bay Compensation of Officials and Credit Cards 2012M198 …
https://www.osc.ny.gov/local-government/audits/village/2013/02/08/village-huntington-bay-compensation-officials-and-credit-cards-2012m-198Village of Village of the Branch – Internal Controls Over Financial Operations (2013M-43)
… and an elected Mayor. The Village’s operating expenditures for the fiscal years ended May 31, 2011 and May 31, 2012 … plus 50 percent of certain permit fees. This type of arrangement is usually indicative of an independent contractor relationship. Requests for payment are submitted monthly by voucher. The Building …
https://www.osc.ny.gov/local-government/audits/village/2013/04/19/village-village-branch-internal-controls-over-financial-operations-2013m-43Elmont Public Library – Board Oversight and Professional Services (2014M-060)
… and an administrative assistant to manage this account, sign checks and pay vendors before submitting claims to the … of office, the Treasurer does not have the authority to sign checks on the behalf of the Library. The Library’s …
https://www.osc.ny.gov/local-government/audits/library/2014/07/11/elmont-public-library-board-oversight-and-professional-services-2014m-060XIV.15 Updating Agency Contacts – XIV. Special Procedures
… bi-annually to ensure it is accurate. Process and Document Preparation: VERIFYING CONTACT INFORMATION Agencies … on a bi-annual basis. Agencies should use the Contact Verification process to complete their verification. CONTACT INFORMATION FOR FINANCIAL FUNCTIONS …
https://www.osc.ny.gov/state-agencies/chapter-xiv15/xiv15-updating-agency-contactsState Comptroller DiNapoli Releases Audits
… system to prevent incorrect payments. Homes and Community Renewal: Housing Trust Fund Corporation – Internal Controls … Program (Follow-Up) (2024-F-21) Homes and Community Renewal (HCR) receives federal funding from the U.S. … four of the five recommendations. Homes and Community Renewal – Internal Controls Over the Governor’s Office of …
https://www.osc.ny.gov/press/releases/2024/12/state-comptroller-dinapoli-releases-auditsStatement From NY State Comptroller Thomas P. DiNapoli on Mayor's November Financial Plan Update
… New York State Comptroller Thomas P. DiNapoli released the following statement today regarding the update to the city's Financial Plan: “Today’s release of New York City’s November Financial Plan update highlights the … New York State Comptroller Thomas P DiNapoli released the …
https://www.osc.ny.gov/press/releases/2023/11/statement-ny-state-comptroller-thomas-p-dinapoli-mayors-november-financial-plan-updateX.4.D Location – X. Guide to Vendor/Customer Management
… (e.g., LOC01, LOC02, LOC03). If the agency is unsure what location to choose, agency staff must communicate with … agency must direct the vendor to the New York State Vendor Self- Service Portal at … . If a vendor does not have a Vendor Self-Service account, the agency …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4d-locationIII.8 Confidential, Personal, and Private Information – III. Statewide Financial System (SFS)
… 633 protects as confidential those records related to crime victims. Examples of common confidential information …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii8-confidential-personal-and-private-informationVillage of Pulaski – Selected Village Operations (2013M-142)
… The Board did not effectively audit all claims under its jurisdiction because it only reviewed the voucher edit lists …
https://www.osc.ny.gov/local-government/audits/village/2013/09/06/village-pulaski-selected-village-operations-2013m-142