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State Agencies Bulletin No. 1613
… by a nonqualified program are fully taxable. Most State of New York programs are qualified programs. Please see IRS … amount will appear on the employee’s paycheck or direct deposit advice statement. Communication to Affected Employees …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1613-educational-assistance-benefitsState Agencies Bulletin No. 1213
… to employee business expense reimbursements require withholding and Form W-2 reporting on any excess amounts … on the employee’s 2012 Form W-2. Social Security/Medicare tax deficiency deductions will be initiated for any “Taxable … in a 2013 paycheck. Agency Actions To avoid under-withholding of income taxes for 2012 and subsequent …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1213-year-end-procedure-taxable-employee-expense-reimbursementsState Agencies Bulletin No. 289
… 2855X, 2818X, 10680, 10690, 09000 AND 09180 ONLY Purpose To provide instructions for processing payroll deductions for … new participants or employees in this program who wish to change their current deduction amount will require on-line …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/289-2002-sefa-campaign-agencies-participating-continuous-giving-pilotIX.6.B OSC Draw Procedures – IX. Federal Grants
… date, expenditures collected against an award linked to a customer contract with a status of “ACTIVE” will … the Grant Award and Customer Contract Modules within SFS to ensure reimbursement funds are drawn against the correct … of funding in the relevant federal draw systems. Failure to ensure attributes are correct could result in inaccurate …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix6b-osc-draw-proceduresState Agencies Bulletin No. 347
… Purpose To provide instructions for processing payroll deductions for Federated Community Campaigns (SEFA) … year Affected Employees All employees Effective Dates Payroll deductions for the 2003 campaign will begin in checks … The employee’s signature is required to authorize the payroll deduction. NOTE: Deduction code 899, NYS World Trade …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/347-2003-sefa-campaignXII.6.Q Paying and Reconciling State Credit Card Charges – XII. Expenditures
… field of the voucher, the agency must enter the full PCard billing account number followed by the two - digit billing month and the two - digit billing year . There should not be any letters, special …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6q-paying-and-reconciling-state-credit-card-chargesFinn Academy: An Elmira Charter School - Information Technology (2018M-141)
… officials did not provide IT security awareness training to employees. The Board did not develop a disaster recovery … IT control weaknesses were communicated confidentially to officials. Key Recommendations Adopt written IT policies … Provide periodic IT security awareness training to personnel who use IT resources, including the importance …
https://www.osc.ny.gov/local-government/audits/charter-school/2018/11/02/finn-academy-elmira-charter-school-information-technology-2018m-141Cost-of-Living Adjustment – Article 14 Benefits
… permanently increase each year. You will begin receiving COLA when you are: 62 or older and retired for five or more … death, he or she will be eligible to receive half of the COLA amount you would have been entitled to receive. Once you … adjustment, your benefit will include either the COLA or escalation (if eligible), whichever adjustment …
https://www.osc.ny.gov/retirement/publications/1644/cost-living-adjustmentCommunity Fire and Rescue, Inc. - Financial Activities (2019M-93)
… Credit card purchases lacked supporting documentation to validate they were for business purposes. Fundraising … agreed with our recommendations and indicated they have begun implementing corrective action. … Determine if …
https://www.osc.ny.gov/local-government/audits/fire-district/2019/09/20/community-fire-and-rescue-inc-financial-activities-2019m-93Tompkins County Public Library – Financial Management (2015M-250)
… 2014 through May 31, 2015. Background The Tompkins County Public Library is the central library for the Finger Lakes Library System and serves libraries and users in Tompkins, Tioga, Cortland, Seneca and Cayuga Counties. The … reduce services and expenditures. … Tompkins County Public Library Financial Management 2015M250 …
https://www.osc.ny.gov/local-government/audits/library/2016/01/15/tompkins-county-public-library-financial-management-2015m-250Accounts Payable Advisory No. 8
… Invoice on a Voucher Guidance: This advisory is intended to remind Business Units to pay for one invoice for each voucher processed in the SFS, consistent with Guide to Financial Operations (GFO), Chapter XII, Section 5.B - …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/8-one-invoice-voucherEast Irondequoit Central School District – Sexual Harassment Prevention Training (S9-23-18)
… Irondequoit Central School District (District) employees and Board of Education (Board) members completed annual … Findings SHP Training was not provided to all employees and any Board members. Of the 110 total individuals we tested (101 selected employees and all nine Board members), 15 employees or 15 percent of …
https://www.osc.ny.gov/local-government/audits/school-district/2023/08/25/east-irondequoit-central-school-district-sexual-harassment-preventionLimestone Volunteer Firemen, Inc. – Controls Over Financial Activities (2014M-219)
… of Audit The purpose of our audit was to determine whether Company controls were adequate to ensure that financial activity was properly recorded and reported and … Company purposes. The Board did not cause the Company’s financial records to be audited annually. The Board did not …
https://www.osc.ny.gov/local-government/audits/fire-district/2014/11/21/limestone-volunteer-firemen-inc-controls-over-financial-activities-2014mCost-Saving Ideas: School District Auditing – External Auditor
… (GAAP). Hiring an external auditor It is required to hire an external auditor unless your district or BOCES has … than eight teachers. Use the request for proposal (RFP) to hire the external auditor on a five-year basis/term. Consider changing the audit firm to ensure independence and fresh prospective. (We encourage, …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-school-district-auditing-external-auditorState Agencies Bulletin No. 1035
… Employees Employees who participated in the PEF, M/C or CSEA Certification, Licensure and Exam Fee Reimbursement … added through Time Entry using earn code CFR . This amount is for tax withholding and reporting purposes only; no additional compensation is given to the employee. CFR is subject to Federal, State, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1035-certification-licensure-and-exam-fee-reimbursement-clefr-2010Albany Leadership Charter School for Girls – Cash Collections (2022M-165)
… Determine whether Albany Leadership Charter School for Girls (School) Board of Trustees (Board) and officials ensured collections were properly accounted for and deposited in a timely manner. Key Findings The Board … for and deposited timely. Also, the School’s cash receipts policy was inadequate and officials did not enforce …
https://www.osc.ny.gov/local-government/audits/charter-school/2023/02/03/albany-leadership-charter-school-girls-cash-collections-2022m-165V.3.G Product Code – V. Chart of Accounts (COA) Governance
… The Product ChartField is used to record revenue or expenses related to agency-provided goods or services at a more detailed level than statewide (e.g., revenue/expenses related to specific fees, fines or licenses). Product values can be …
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3g-product-codeWest Hempstead Union Free School District – Nonstudent Network User Account Controls (2023M-9)
… Audit Objective Determine whether West Hempstead Union Free School District (District) officials established …
https://www.osc.ny.gov/local-government/audits/school-district/2023/07/14/west-hempstead-union-free-school-district-nonstudent-network-user-accountFine Fire District – Board Oversight (2023M-81)
… through 2021 – appropriations were overestimated by an average of $43,300, or 40 percent. Develop and adopt written … of the Board, not supported, not audited or they resulted in overpayments. Key Recommendations Maintain sufficient …
https://www.osc.ny.gov/local-government/audits/fire-district/2023/10/27/fine-fire-district-board-oversight-2023m-81Kiryas Joel Village Union Free School District – Network User Account and Shared Network Folder Access (2023M-64)
… (PPSI). Key Findings District officials did not adequately secure user account access to the network and shared network … the network between June 2015 and August 2022. Adequately secure shared network folder access, resulting in users …
https://www.osc.ny.gov/local-government/audits/school-district/2023/09/01/kiryas-joel-village-union-free-school-district-network-user-account-and