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Accounts Payable Advisory No. 10

… Subject: Handling Code “A” and “Separate Payment” Box Guidance: This advisory is intended to notify Business Units to check the “Separate Payment” box in the Payment Options section of a voucher when using … Handling Code . Checking the “Separate Payment” box ensures the check will not be combined with payments made …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/10-handling-code-and-separate-payment-box

Urban Choice Charter School - Information Technology (2019M-240)

… was used to process 510 financial transactions after her resignation. School officials did not adopt IT policies …

https://www.osc.ny.gov/local-government/audits/charter-school/2020/06/12/urban-choice-charter-school-information-technology-2019m-240

Enterprise Charter School - Procurement (2019M-06)

… School officials did not: Always obtain competitive pricing in compliance with the School’s procurement policy or … State Office of General Services contract (State contract) pricing for goods procured. Key Recommendations Comply with … to meet procurement needs. Verify that the correct pricing is obtained when procuring goods or services using …

https://www.osc.ny.gov/local-government/audits/charter-school/2019/04/05/enterprise-charter-school-procurement-2019m-06

New Roots Charter School - Lunch Operations (2019M-73)

… meals-per-labor-hour (MPLH) or cost-per-meal equivalent (ME) analyses. Officials could have saved money if they … Recommendations Periodically complete MPLH and cost-per-ME analyses. Continue to increase revenues by increasing …

https://www.osc.ny.gov/local-government/audits/charter-school/2019/05/24/new-roots-charter-school-lunch-operations-2019m-73

Dundee Central School District - Information Technology (2018M-74)

… officials did not provide IT security awareness training for District employees. In addition, sensitive IT control …

https://www.osc.ny.gov/local-government/audits/school-district/2018/08/03/dundee-central-school-district-information-technology-2018m-74

Do We have Your Money? Nearly $200 Million Returned to New York State Residents This Year

… Senator David Valesky Southwest Community Center 401 South Avenue Syracuse, New York Onondaga Adirondack Mountains June … New York New York June 3 2:00pm-4:00pm Queens Library at Glen Oaks 256-04 Union Turnpike Glen Oaks, New York Queens … Street between Wilson and Knickerbocker Avenues Kings June 7 10:00am-4:00pm Disability Expo180 Co-op City Auditorium 177 …

https://www.osc.ny.gov/press/releases/2015/06/do-we-have-your-money-nearly-200-million-returned-new-york-state-residents-year

Hamlin Morton Walker Fire District – Pumper Truck Procurement (2023M-27)

… Board of Commissioners (Board) procured a pumper truck in accordance with statutory requirements and good … Key Findings The Board did not procure a $748,676 pumper truck in accordance with statutory requirements and good …

https://www.osc.ny.gov/local-government/audits/fire-district/2023/05/26/hamlin-morton-walker-fire-district-pumper-truck-procurement-2023m-27

Tioga Central School District – Health Insurance and Special Education Cost Savings (2020M-84)

… Central School District (District) officials could achieve cost savings by offering health insurance buyout incentives … in-house. Key Findings District officials could achieve cost savings by: Offering an acceptable health insurance … Central School District District officials could achieve cost savings by offering health insurance buyout incentives …

https://www.osc.ny.gov/local-government/audits/school-district/2020/11/13/tioga-central-school-district-health-insurance-and-special-education-cost

West Seneca Fire District #4 – Procurement (2020M-52)

Determine if District officials are obtaining competitive pricing in compliance with the Districts procurement policy and General Municipal Law GML

https://www.osc.ny.gov/local-government/audits/fire-district/2020/06/18/west-seneca-fire-district-4-procurement-2020m-52

Hudson Falls Central School District - Retiree Insurance Contributions (2018M-18)

… recorded and deposited. We reviewed contributions for 40 retirees, totaling $33,139, and noted minor …

https://www.osc.ny.gov/local-government/audits/school-district/2018/06/01/hudson-falls-central-school-district-retiree-insurance-contributions

Beaver Dams Volunteer Fire Company, Inc. - Financial Activities (2018M-17)

… Treasurers did not maintain complete, accurate, and up-to-date accounting records and reports or perform monthly … The Treasurer should maintain complete, accurate and up-to-date records and reports, and perform monthly bank … and have initiated, or indicated they planned to initiate corrective action. …

https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2018/06/15/beaver-dams-volunteer-fire-company-inc-financial-activities

West Buffalo Charter School - Payroll (2018M-72)

… Objective Determine whether School officials accurately compensated employees. Key Findings We reviewed salaries paid …

https://www.osc.ny.gov/local-government/audits/charter-school/2018/06/15/west-buffalo-charter-school-payroll-2018m-72

Orleans County Soil and Water Conservation District - Claims Audit (2018M-105)

… Determine whether claims were properly audited prior to payment. Key Findings The Board has not adopted a cash … Twenty-four claims totaling approximately $7,300, out of the 72 claims totaling approximately $524,000 in our … sample, were not audited and approved by the Board prior to payment. Key Recommendations Develop and adopt a cash …

https://www.osc.ny.gov/local-government/audits/district/2018/08/03/orleans-county-soil-and-water-conservation-district-claims-audit-2018m-105

Contact Update for State Agencies

… payroll. To get started, log in with your username and password. New York State Comptroller - Online Services Online … below if you need assistance, including a username or password. OOO Contact Management …

https://www.osc.ny.gov/contact-update

XV.6.B Negative Payroll Balances – XV. End of Year

… The Negative Segregation Balance, NYKK0264 report can be accessed within SFS via: SFS … Commitment Control > Budget Reports > Negative Segregation Balance. Agencies must be attentive in monitoring this report … Budgets are not permitted to lapse with a negative balance and should be handled with the highest priority. In …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv6b-negative-payroll-balances

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