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XII.8 Overview – XII. Expenditures
… SECTION OVERVIEW AND POLICIES Business Units create vouchers in the Accounts … follows these processing stages: A Business Unit creates and approves a voucher. The voucher is routed to the Office … Clearing House payment, or wire transfer. Sections A and B will provide guidance to Business Units about …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii-overviewTown of Wolcott – Information Technology (2020M-126)
… Ensure the financial software, Town Clerk’s software and Justice Court software had the necessary controls to … to officials. Key Recommendations Adopt IT policies and a disaster recovery plan. Provide cybersecurity awareness … Town officials generally agreed with our recommendations and indicated they plan to initiate corrective action. … …
https://www.osc.ny.gov/local-government/audits/town/2021/06/11/town-wolcott-information-technology-2020m-126City of Syracuse – Water System Cybersecurity (2019M-173)
… unauthorized access or disruption. Key Findings Network and local user accounts were not properly managed. Officials … officials. Key Recommendations Properly manage network and local user accounts, including disabling unneeded … City officials generally agreed with our recommendations and indicated they plan to initiate corrective action. … …
https://www.osc.ny.gov/local-government/audits/city/2020/06/26/city-syracuse-water-system-cybersecurity-2019m-173Lakeland Central School District - Reserves Management (2019M-113)
… establishing the financial objectives, funding levels and conditions for use for the District’s reserves. The … outlining the financial objectives, optimal funding levels and conditions for use for each reserve. Perform an analysis … officials generally agreed with our recommendations and indicated they will take corrective action. … Determine …
https://www.osc.ny.gov/local-government/audits/school-district/2019/07/19/lakeland-central-school-district-reserves-management-2019m-113Town of Hamburg - Woodlawn Beach State Park Receipts (2019M-79)
… Beach State Park Receipts. Key Findings Daily tally and gate summary sheets for entrance fees were not accurately … to employees on how to complete daily tally sheets and ensure that sheets are completed accurately. Provide … system. Town officials agreed with our recommendations and indicated they planned to initiate corrective action. … …
https://www.osc.ny.gov/local-government/audits/town/2019/06/28/town-hamburg-woodlawn-beach-state-park-receipts-2019m-79State Police Bulletin No. SP-147
… be processed in Pay Period 17L for paychecks dated 12/04/13 Payment Information and Eligibility Criteria Division of State Police employees … or Military Stipend Leave (MLS, MTS) status on 11/01/13. OSC Actions For eligible employees who are in Bargaining …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-147-2013-state-police-expertise-payState Police Bulletin No. SP-142
… 17L for paychecks dated 12/05/12 Payment Information and Eligibility Criteria Division of State Police employees … on 11/01/12. OSC Actions Expertise Pay is pensionable and included in the calculation of overtime.For eligible … Annual Additional Earnings: $1,200 End Date: 10/31/13 Control-D Report The following Control-D report will be …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-142-2012-state-police-expertise-payState Police Bulletin No. SP-138
… 17L for paychecks dated 12/07/11 Payment Information and Eligibility Criteria Division of State Police employees … on 11/01/11. OSC Actions Expertise Pay is pensionable and included in the calculation of overtime. For eligible employees who are in Bargaining Unit 62 and in an eligible status on 11/01/11, OSC will automatically …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-138-2011-state-police-expertise-payDepartment of Transportation Bulletin No. DOT-12
… 2008 implementing agreements between the State of New York and the Civil Service Employees Association provides for Call … maintenance program of the Highway Maintenance Division and who were called out ten (10) or more times during the … as Begin Date Earn Code: COB Amount: Payroll Register and Employee’s Paycheck The Earn Code COB and the amount will …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/transportation/dot-12-call-out-response-payment-employees-engaged-winter-maintenanceVendor File Advisory No. 2
… In order to ensure consistency of vendor information and allow agencies to effectively search the vendor file, the … process: The only allowable punctuation is the hyphen (-) and the ampersand (&). Do not use periods, commas or … . The chart below reflects some examples of improperly and properly formatted vendor information. Improper Format …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/2-regarding-consistency-adding-vendor-informationMiddle Island Fire District – Budgeting Practices (2013M-93)
… for 2012 were $3,417,000. Key Findings During the four-year period 2009 through 2012, the Board did not prepare … the statutory limit by as much as $21,500 in 2010, 2012, and 2013. The Board did not receive complete and accurate financial information from the Treasurer. …
https://www.osc.ny.gov/local-government/audits/fire-district/2013/07/05/middle-island-fire-district-budgeting-practices-2013m-93Bloomingburg Fire Company #1 – Disbursements (2013M-83)
… consist of a President, Vice-President, Secretary, and Treasurer. The President is the chief executive officer of the Company, and the Treasurer is the chief fiscal officer. From April 1, … the Company made 149 check disbursements totaling $81,400 and 157 debit card transactions totaling $32,200. Key …
https://www.osc.ny.gov/local-government/audits/fire-district/2013/06/28/bloomingburg-fire-company-1-disbursements-2013m-83XII.9.B Liens Against Payments Processed Using a Joint Custody Account – XII. Expenditures
… SECTION OVERVIEW AND POLICIES Prior to processing vouchers for payment, the … how to determine if OSC has redirected a payment. Process and Document Preparation: To determine if a voucher has been redirected, both Online and Bulkload Business Units should navigate to the payments …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9b-liens-against-payments-processed-using-joint-custody-accountState Agencies Bulletin No. 302
… The report includes: Department ID, Employee ID, Name, and the non-bar code address, including zip code, as entered … total number of employees, total addresses not barcodeable and any foreign addresses for a Department. OSC Actions … address that meets US Postal Service bar code standards and provide that address to the payroll office. Inform …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/302-npay766-employee-address-not-barcodeable-reportState Agencies Bulletin No. 2136
… code will be applied to paycheck dated May 24, 2023, and employees will see an increased taxable gross and most likely an increase on their tax withheld. Effective … check dated May 24, 2023, to increase the taxable gross and ensure taxes are correctly withheld. Agency Actions: …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2136-new-earn-code-tba-tax-balance-adjustment-correct-q22-overpaymentsV.3.G Product Code – V. Chart of Accounts (COA) Governance
… to more specifically capture information about revenues and expenses than are recorded using Account (e.g., … involving the Comptroller’s Refund Account (Fund 70200) and certain Miscellaneous Receipts accounts will require … Tree will be created to support Miscellaneous Receipts and Tax detail reporting needs when all agencies have …
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3g-product-codeState Comptroller Releases Municipal Audits
… have been issued. Town of Delhi – Pool Project Donations and Disbursements (Delaware County) The board did not … grant funding requirements. In addition, project delays and project scope changes added an additional $220,000 to the … the state's 180,000 contracts, billions in state payments and public authority data. Visit the Reading Room for …
https://www.osc.ny.gov/press/releases/2021/01/state-comptroller-releases-municipal-auditsBelleville-Henderson Central School District – Financial Condition (2016M-46)
… District is located in the Towns of Adams, Ellisburg and Henderson in Jefferson County. The District, which … that was not needed as a funding source because the Board and District officials overestimated appropriations when they prepared and adopted budgets for the last three fiscal years. The …
https://www.osc.ny.gov/local-government/audits/school-district/2016/05/27/belleville-henderson-central-school-district-financial-condition-2016m-46State Agencies Bulletin No. 1540
… of the Budget establishes the pay rate for State seasonal and other non-statutory positions paid using an hourly rate. … the minimum hourly wage be increased for seasonal and other non-statutory positions to $11.00 for State … (NYC) or $10.00 for State employees in Nassau, Suffolk, and Westchester counties, excluding employees of the City …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1540-december-2016-minimum-wage-increase-hourly-employeesMedicaid Program – Recovering Managed Care Payments for Inpatient Services on Behalf of Recipients With Third-Party Health Insurance
… Part A). Medicaid is considered the payer of last resort, and, as such, MCOs are required to coordinate benefits with … (a Gainwell Technologies company [Gainwell]) to identify and recover payments made for services that should have been … not result in a recovery, and ensure all necessary follow-up actions are taken to obtain appropriate recoveries. Assess …
https://www.osc.ny.gov/state-agencies/audits/2023/09/27/medicaid-program-recovering-managed-care-payments-inpatient-services-behalf-recipients