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XII.8.A Workflow in the Accounts Payable Module – XII. Expenditures
… guidance to Business Units regarding voucher workflow in the Accounts Payable module. Online Business Units should … All roles have the ability to take the following actions: Hold – prevents users from taking action on a voucher until the user who placed the voucher on hold takes an Approve, Pushback, or Deny action on the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii8a-workflow-accounts-payable-moduleCUNY Bulletin No. CU-393
… who elect to participate in the Health Benefits Buy Out Waiver Program and are also designated on the Buy Out Waiver Listing submitted by the CUNY University Benefits … Time Entry page: Earnings Begin Date: Enter the last date of the pay period. Earnings End Date: Enter the last date of …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-393-cuny-health-benefits-buy-out-waiver-program-payment-cycleCUNY Bulletin No. CU-352
… Buy Out Waiver Program is authorized under IRC Section 125 and administered under the Medical Spending Conversion …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-352-cuny-health-benefits-buy-out-waiver-program-payment-cycleEast Bloomfield Central School District - Network and Financial Software Access Controls (2022M-68)
… communicated confidentially to officials. In addition: The District had 250 unneeded network user accounts, … including two with administrative permissions, and the Assistant Superintendent for Business and Operations had … which allowed them to potentially control all phases of financial transactions. Officials paid BOCES $539,644 for …
https://www.osc.ny.gov/local-government/audits/school-district/2022/09/02/east-bloomfield-central-school-district-network-and-financial-softwareState Comptroller DiNapoli Releases School District Audits
… – Transportation State Aid and Debt for Bus Purchases (St. Lawrence County The district did not apply for all … state aid for seven new bus acquisitions resulting in a potential revenue loss of $477,200. During the audit, the … weaknesses were communicated confidentially to officials. Find out how your government money is spent at Open Book New …
https://www.osc.ny.gov/press/releases/2020/07/state-comptroller-dinapoli-releases-school-district-audits-0North Babylon Union Free School District – Online Banking (2023M-156)
… Free School District (District) officials ensured online banking transactions were appropriate and secure. Key … that online banking transactions were appropriate, the Board of Education (Board) and District officials did not meet all the requirements of New York State General Municipal Law (GML) Section 5-a and must improve …
https://www.osc.ny.gov/local-government/audits/school-district/2024/06/14/north-babylon-union-free-school-district-online-banking-2023m-156Farmingdale Union Free School District – Payroll (2024M-22)
… with adequate planning. We determined that the Board of Education (Board) and District officials: Did not … overtime work, including routine job duties and planned events, without written preapproval. Did not budget for … overtime. District officials agreed with certain aspects of our report and indicated they planned to initiate …
https://www.osc.ny.gov/local-government/audits/school-district/2024/06/28/farmingdale-union-free-school-district-payroll-2024m-22Chappaqua Central School District - Fixed Assets (2022M-186)
… (District) officials properly monitored and accounted for fixed assets. Key Findings District officials did not properly monitor and account for the fixed assets that we tested. Officials maintained … a periodic inventory count or an unannounced asset count for District departments. Key Recommendations Ensure the …
https://www.osc.ny.gov/local-government/audits/school-district/2023/04/14/chappaqua-central-school-district-fixed-assets-2022m-186East Quogue Union Free School District – IT Asset Management (S9-22-8)
… conducted, IT equipment was susceptible to environmental damage and officials did not adopt a comprehensive written … track and locate IT assets. Perform annual and complete physical inventories and compare results to inventory …
https://www.osc.ny.gov/local-government/audits/statewide-audit/2023/03/16/east-quogue-union-free-school-district-it-asset-management-s9-22-8Randolph Central School District – IT Asset Management (S9-22-22)
… to confirm they were inventoried. We found 9 percent of the sampled assets were not properly accounted for. Specifically: Two iPads, with a total cost of approximately $600, could not be physically located. Two …
https://www.osc.ny.gov/local-government/audits/statewide-audit/2023/03/16/randolph-central-school-district-it-asset-management-s9-22-22Chenango Valley Central School District – Network User Accounts and Information Technology Contingency Planning (2022M-162)
… (IT) contingency plan. Key Findings District officials did not adequately manage network user accounts or develop and adopt an IT contingency plan. In addition to finding sensitive IT control weaknesses, which we … with our recommendations and indicated they will take and have taken corrective action. … audit school district …
https://www.osc.ny.gov/local-government/audits/school-district/2023/06/16/chenango-valley-central-school-district-network-user-accounts-andPelham Union Free School District – Information Technology (2021M-134)
… [ read complete report - pdf ] Audit Objective Determine whether Pelham Union Free … and tested to minimize the risk of data loss or prevent a serious interruption of services. Key Recommendations … written procedures for managing network and financial application user account access and develop and adopt a …
https://www.osc.ny.gov/local-government/audits/school-district/2022/04/08/pelham-union-free-school-district-information-technology-2021m-134Horseheads Central School District – Network Access Controls (2021M-127)
… Did not establish formal policies or procedures to add or disable user accounts. As a result, there were 230 inactive … excessive number of generic accounts. Did not provide IT security awareness training to employees. Key Recommendations Regularly review network user accounts and disable those that are unnecessary. Develop an SLA to address …
https://www.osc.ny.gov/local-government/audits/school-district/2021/11/12/horseheads-central-school-district-network-access-controls-2021m-127Jefferson County Probation Department – Restitution Payments (S9-20-10)
… been used to pay victims with unsatisfied orders: some of the money was collected between seven and 27 years ago. … In addition, officials did not maintain an accurate list of unsatisfied restitution orders, make undisbursed …
https://www.osc.ny.gov/local-government/audits/county/2021/12/14/jefferson-county-probation-department-restitution-payments-s9-20-10Seneca County Probation Department – Restitution Payments (S9-20-7)
… to enforce and monitor restitution obligations. Nine of the 13 restitution orders reviewed had uncollected … In addition, officials did not maintain a complete list of victims with unsatisfied restitution orders, make …
https://www.osc.ny.gov/local-government/audits/county/2021/12/14/seneca-county-probation-department-restitution-payments-s9-20-7Westhampton Beach Union Free School District – Extra-Classroom Activity Funds (2021M-9)
… School District’s (District’s) clubs properly accounted for, supported, deposited and used extra-classroom activity … all funds received and disbursed were properly accounted for. Deposits were not always supported by school deposit … or accurately completed bank deposit slips and activity logs. Of the collections we reviewed, $82,592 (95 percent) …
https://www.osc.ny.gov/local-government/audits/school-district/2021/04/09/westhampton-beach-union-free-school-district-extra-classroom-activityWillsboro Central School District – Student State Aid (2023M-119)
… for special education students who received services in summer placements. Key Findings District officials did not … for special education students who received services in summer placements. As a result, as of June 30, 2023, the … for special education students who received services in summer placements …
https://www.osc.ny.gov/local-government/audits/school-district/2024/02/02/willsboro-central-school-district-student-state-aid-2023m-119Windsor Central School District – Fuel Controls (2022M-133)
… complete report – pdf] Audit Objective Determine whether Windsor Central School District (District) officials … adequate controls over fuel, the District’s risk of loss, theft and leaks is increased and could go undetected. Key …
https://www.osc.ny.gov/local-government/audits/school-district/2022/11/23/windsor-central-school-district-fuel-controls-2022m-133Real Property Tax Cap - School Districts
… on our upcoming training opportunities. Contact Call the Help Line at 1-866-321-8503 or (518) 408-4934 or by Email at …
https://www.osc.ny.gov/local-government/property-tax-cap/real-property-tax-cap-school-districtsResponsibility for IT Internal Controls – Information Technology Governance
… no cost. On the other hand, not asking the right questions may potentially leave weaknesses undetected and expose IT … about key IT internal controls and understand the answers. Extensive IT knowledge is also not necessary to … review documents or reports) that can corroborate the answers to the self-assessment questions and help you better …
https://www.osc.ny.gov/local-government/publications/it-governance/responsibility-it-internal-controls