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State Agencies Bulletin No. 1717
… or estate Background Currently, state agencies submit Forms AC1476 or AC230 for Payroll Check Exchange or Reversal. OSC audits these forms and creates a new check, processed through the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1717-new-york-state-salary-exchange-and-reversal-checks-be-mailed-directlyXVII.2.C Transactions Against Lapsing Appropriations – XVII. Lapsing Appropriations
… 31st March 31st* May 15th – June 30th June 30th* August 1st – September 15th September 15th* August 1st – September 30th September 30th* *If these dates fall on …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xvii/xvii2c-transactions-against-lapsing-appropriationsPublic Officers – Membership and Enrollment
… of planning boards, Town or Village Justice, County Attorney and District Attorney. Other positions that may be considered public offices are Town, Village and City Attorney. If you determine that an individual is an appointed …
https://www.osc.ny.gov/retirement/employers/membership-enrollment/public-officersPayroll Forms
… fillable and Excel version forms. AC 873 – Extra Service Payroll Voucher ( Fillable PDF ) AC 934-P – Next of Kin Affidavit for Bureau of State Payroll Services ( Fillable PDF ) ( PDF ) AC 1394 – … Worksheet ( Fillable PDF ) AC 2714 – Undeliverable Payroll Check Report ( Word ) ( Fillable PDF ) AC 2822 – …
https://www.osc.ny.gov/state-agencies/payroll/formsOperational Advisory No. 10
… process. Agencies are also strongly encouraged to pay all other outstanding bills as soon as possible. All …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/10-fbic-automationOperational Advisory No. 29
… : GFO Updates - Reissuing or Cancelling Refund, Vendor, Employee Expense, or SSP Checks Guidance : The Office of the … the policies and procedures regarding refund, vendor, employee expense, and SSP checks that are returned and/or … (GFO): Chapter XII.9.C – Reissuing or Cancelling a Vendor, Employee Expense, or SSP Check Chapter XII.9.G - Reissuing or …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/29-gfo-updates-reissuing-or-cancelling-refund-vendor-employee-expense-or-sspCity of Mount Vernon – Non-Payroll Disbursements (2021M-163)
… report - pdf ] Audit Objective Determine whether City of Mount Vernon (City) officials provided proper oversight of … Determine whether City of Mount Vernon City officials provided proper oversight of …
https://www.osc.ny.gov/local-government/audits/city/2022/01/31/city-mount-vernon-non-payroll-disbursements-2021m-163XII.3 Record Retention – Accounts Payable Vouchers and Land Claims – XII. Expenditures
… State’s record retention policies and the SFS Imaging and Attachment Guidance . If an agency decides to attach … XIV, Section 9 - Statewide Financial System Imaging and Attachment Guidance . There are a variety of documents that … with the request for payment to OSC. See Chapter XII.6.B - Land Acquisition Payments of this Chapter for detailed …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii3-record-retention-accounts-payable-vouchers-and-land-claimsXV.4.A Reconciling Prior Fiscal Year Credit Card Charges – XV. End of Year
… period to the next accounting period – resulting in delays to FYE processing. Business Units are required to … for approval by the deadline for online vouchers stated in the Calendar . Ensure any existing reconciliation vouchers … for approval by the deadline for online vouchers stated in the Calendar . NOTE- reconciliation vouchers cannot be …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv4a-reconciling-prior-fiscal-year-credit-card-chargesAppointment of Claims Auditor – Improving the Effectiveness of Your Claims Auditing Process
… auditing responsibilities. When a claims auditing official is appointed, the governing board generally no longer … auditor’s responsibilities, as long as such guidance is consistent with legal requirements. In order to keep the … of duties, the claims auditor should be someone who is independent of both the purchasing and treasury (check …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/appointment-claims-auditorState Comptroller DiNapoli Releases Municipal Audits
… State Comptroller DiNapoli’s open data initiative, search millions of state and local government financial records, …
https://www.osc.ny.gov/press/releases/2022/12/state-comptroller-dinapoli-releases-municipal-audits-0State Agencies Bulletin No. 1105
… Purpose To provide agencies with instructions for processing taxable educational assistance benefits for 2011. Affected Employees Employees who receive employer … assistance benefits that exceed the $5,250 exclusion limit for calendar year 2011 Legal Reference Per IRS Publication …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1105-educational-assistance-benefitsDiNapoli: Central NY Village Official Stole More Than $100K
… Altmar in Oswego County stole more than $117,000 in public funds. The New York State Police yesterday arrested Margaret … purchases; and The village board allowed Bailey to receive funds, make bank deposits, sign village checks, maintain the … work with law enforcement to recoup the misappropriated funds and consult with the former village’s insurance agent …
https://www.osc.ny.gov/press/releases/2014/03/dinapoli-central-ny-village-official-stole-more-100kIX.12.N Fund Availability and Interest Liability – IX. Federal Grants
… based on the difference in whole days between the average date of check clearance for the disbursement and the date the related federal funds are deposited in a state … paid out its own funds (as recorded on a voucher); The date of the check issuance for the disbursement (as recorded …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12n-fund-availability-and-interest-liabilityXIII.11 Submitting Travel and Expense Reimbursement Requests for Inactive Employees – XIII. Employee Expense Reimbursement
… on submitting Travel and Expense reimbursement requests for inactive employees for expenses that were incurred during the employee’s State … no later than the employee’s last day of employment. For any questions relating to the lock or removal of access, … on submitting Travel and Expense reimbursement requests for inactive employees for expenses that were incurred during …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii11-submitting-travel-and-expense-reimbursement-requests-inactive-employeesAudit Finds Operational and Oversight Failures Led to Financial Instability in Mount Vernon
The city of Mount Vernon faced financial uncertainty and problems because it lacked critical operational controls over finances electronic banking purchasing goods and services and segregating financial duties according to an audit released today by New York State Comptroller Thomas P DiNapoli
https://www.osc.ny.gov/press/releases/2022/01/audit-finds-operational-and-oversight-failures-led-financial-instability-mount-vernonState Agencies Bulletin No. 1199
… Communication to Affected Employees OSC has prepared a letter explaining the tax rules governing educational … Agencies are strongly encouraged to: Provide this letter to affected employees prior to processing these … tax withholding. Include additional information with this letter that identifies the specific paycheck date on which …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1199-educational-assistance-benefitsXII.6.U Payments Pursuant to Awards and Non-Judicial Settlement Agreements – XII. Expenditures
… Units how to process vouchers for payments pursuant to Awards and Non-Judicial Settlement Agreements. Note: These … Chapter IV, Section 5.C - General State Charges – Claims, Awards, Judgments and Settlement Agreement s of this Guide. … the appropriate account codes at this time. Administrative Awards and Contractual Awards are listed in GFO section …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6u-payments-pursuant-awards-and-non-judicial-settlement-agreementsVII.10.D Cash Advance Payment Types – VII. State Revenues and Appropriated Loan Receivables
… travel advance accounts for items that cannot be paid with a credit card. This section describes the guidelines … remain constant and be withheld at the close of each day from the total cash in the register or cash drawer and used as the fund with which to begin the following day. The remaining cash is turned in as representing the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10d-cash-advance-payment-typesXII.8.D Contract Assignments and Sureties – XII. Expenditures
… OVERVIEW AND POLICIES This section outlines the process Business Units should follow to pay contract assignees and sureties. Business Units are responsible for informing the Office of … eighty-five thousand dollars in value, and (ii) any other Business Unit contracts exceeding fifty thousand dollars in …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii8d-contract-assignments-and-sureties