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VII.5 Document Retention Requirements – VII. State Revenues and Appropriated Loan Receivables
Agencies are responsible for retaining backup documentation outside SFS even though backup is included in SFS as an attachment to the Direct Deposit or Adjustment Voucher transaction
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii5-document-retention-requirementsGet Help - Businesses and Governments
… EDSS (Electronic Documents Submission System) Financial Reporting: Sole Custody Reporting System Financial Reporting: Agency Financial … Access Management (Enrollment) VendRep System - Enroll Now Phone: Weekdays, 8:00 am - 5:00 pm (Eastern Standard Time) …
https://www.osc.ny.gov/online-services/get-help-businesses-and-governmentsSupported Browsers
… or compromise your privacy or security. Most browsers store cookies by default, so they're already enabled for you. …
https://www.osc.ny.gov/online-services/supported-browsersPort Byron Central School District – Network User Accounts (2021M-119)
… to add or disable user accounts. The District had a total of 19 unneeded network user accounts including 14 non-student … Recommendations Establish written policies or procedures for managing network user accounts. Regularly review network …
https://www.osc.ny.gov/local-government/audits/school-district/2021/11/24/port-byron-central-school-district-network-user-accounts-2021m-119Indian Lake Central School District – Medicaid Reimbursements (2021M-150)
… procedures to ensure Medicaid claims were submitted and reimbursed. Claims were not submitted for 320 eligible … Review all unclaimed services identified in this report and submit any eligible claims for reimbursement. District … officials generally agreed with our recommendations and indicated they planned to initiate corrective action. …
https://www.osc.ny.gov/local-government/audits/school-district/2021/12/10/indian-lake-central-school-district-medicaid-reimbursements-2021m-150George Junior Republic Union Free School District – Website Transparency (2021M-212)
… Free School District’s (District) website provided the public with transparent and comprehensive financial … Union Free School Districts District website provided the public with transparent and comprehensive financial …
https://www.osc.ny.gov/local-government/audits/school-district/2022/03/25/george-junior-republic-union-free-school-district-website-transparencyArgyle Central School District – Medicaid Reimbursements (2020M-171)
… maximized Medicaid reimbursements by submitting claims for all eligible Medicaid services provided. Key Findings The … not maximize Medicaid reimbursements by submitting claims for all eligible Medicaid services provided. The District … were submitted and reimbursed. Claims were not submitted for 1,251 eligible services totaling $26,637. Had these …
https://www.osc.ny.gov/local-government/audits/school-district/2021/06/18/argyle-central-school-district-medicaid-reimbursements-2020m-171St. Regis Falls Central School District – Medicaid Reimbursements (2021M-106)
… report - pdf ] Audit Objective Determine whether the St. Regis Falls Central School District (District) maximized … Determine whether the St Regis Falls Central School District District maximized …
https://www.osc.ny.gov/local-government/audits/school-district/2021/09/17/st-regis-falls-central-school-district-medicaid-reimbursements-2021m-106South Orangetown Central School District – Network User Accounts (2022M-24)
… network user accounts were adequately managed. In addition to sensitive information technology (IT) control weaknesses which we communicated confidentially to officials, we found District officials did not: Ensure … all departments. Always review all network user accounts to determine if they are needed Disable 30 of the 3,675 …
https://www.osc.ny.gov/local-government/audits/school-district/2022/08/12/south-orangetown-central-school-district-network-user-accounts-2022m-24Hicksville Union Free School District – Managing Network User Accounts (2023M-20)
… for managing business office network user accounts to help prevent unauthorized computer use, access and loss. Key … did not properly manage network user account controls to help maintain continuity of business office operations and …
https://www.osc.ny.gov/local-government/audits/school-district/2023/08/25/hicksville-union-free-school-district-managing-network-user-accountsRoosevelt Union Free School District - Information Technology (2019M-193)
… (IT) system. Key Findings The Board did not appoint a Chief Information Officer responsible for all IT matters. The Board did not … training. Key Recommendations Consider appointing a Chief Information Officer to be responsible for ensuring …
https://www.osc.ny.gov/local-government/audits/school-district/2019/12/13/roosevelt-union-free-school-district-information-technology-2019m-193Binghamton City School District – Information Technology (2019M-147)
… data from abuse or loss. Key Findings Officials do not regularly review network user accounts and disable … Central Regional Information Center (SCRIC). Officials do not provide periodic IT security awareness training to …
https://www.osc.ny.gov/local-government/audits/school-district/2019/10/25/binghamton-city-school-district-information-technology-2019m-147Accounts Payable Advisory No. 44
… not receiving ePayments, agencies should confirm whether: (i) agency staff selected a location with an ACH payment method on purchase orders and/or vouchers, (ii) vendors have designated a location with an ACH payment …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/44-contracts-requiring-electronic-paymentsState Comptroller DiNapoli Releases Municipal Audit
… Thomas P. DiNapoli today announced the following local government audit has been issued. Jefferson County Industrial … it to estimates in project applications. Find out how your government money is spent at Open Book New York . Track … Thomas P DiNapoli today announced the following local government audit has been issued …
https://www.osc.ny.gov/press/releases/2020/10/state-comptroller-dinapoli-releases-municipal-auditXI.18.J Gender-Based Violence and the Workplace – XI. Procurement and Contract Management
… entity has otherwise determined, in its discretion, to impose the requirement. Under New York State Procurement … Violence and the Workplace | Office for the Prevention of Domestic Violence . Guide to Financial Operations REV. …
https://www.osc.ny.gov/state-agencies/chapter-xi/xi18j-gender-based-violence-and-workplaceMorristown Central School District – Information Technology (2021M-137)
… to determine whether they were appropriate or needed. In addition, sensitive IT control weaknesses were …
https://www.osc.ny.gov/local-government/audits/school-district/2021/12/03/morristown-central-school-district-information-technology-2021m-137Haverstraw-Stony Point Central School District – Information Technology (2021M-108)
… over user accounts to prevent unauthorized use, access and loss. Key Findings Officials did not establish adequate … user accounts to protect against unauthorized use, access and loss. Officials did not: Establish written procedures for … accounts or user permissions. Disable 130 unneeded generic and nonemployee network user accounts of the 475 network user …
https://www.osc.ny.gov/local-government/audits/school-district/2021/12/03/haverstraw-stony-point-central-school-district-information-technologyUlster County Probation Department – Restitution Payments (S9-20-8)
… Recommendations Ensure policies are clear to enforce and monitor restitution obligations. Enforce and monitor restitution according to court orders and Department …
https://www.osc.ny.gov/local-government/audits/county/2021/12/14/ulster-county-probation-department-restitution-payments-s9-20-8Watervliet City School District – Information Technology (2021M-34)
… 72 unneeded network accounts in a timely manner. Monitor compliance with the acceptable computer use policy (AUP). As … permissions. Monitor employees’ Internet use to ensure compliance with the District’s AUP. District officials …
https://www.osc.ny.gov/local-government/audits/school-district/2021/07/02/watervliet-city-school-district-information-technology-2021m-34Haldane Central School District – Information Technology (2021M-84)
… 74 accounts included generic and former employee accounts. Create secondary user accounts, for three network user … network user accounts with administrative permissions and create secondary accounts to be used for non-administrative …
https://www.osc.ny.gov/local-government/audits/school-district/2021/11/05/haldane-central-school-district-information-technology-2021m-84