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VII.3.A AP Adjustment Voucher Preparation – VII. State Revenues and Appropriated Loan Receivables
… exceptions which should be discussed with your Budgets and Spending Accountant. The most common exception is due to … date upon entering the AP Adjustment Voucher into SFS and it should not be changed. Obligation Date The AP … refer to Chapter XIV, Section 2 – Obligation, Accounting and Budget Dates of this Guide. Payment Terms Agencies MUST …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3a-ap-adjustment-voucher-preparationXIV.13.B Error Identification and Resolution – XIV. Special Procedures
… Interest is paid to the vendor at the same time the voucher … paid. Pursuant to Section 179-h of the State Finance Law, interest charges should be charged to the same appropriation …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv13b-error-identification-and-resolutionAbout the Regulation – Reporting Elected and Appointed Officials
… or appointed officials, who are not paid, be reported on the Standard Work Day and Reporting Resolution? My part-time official works 4 hours a day. Is there a minimum standard work day? Can there be different standard work days for different …
https://www.osc.ny.gov/retirement/employers/reporting-ea-officials/about-regulationState Agencies Bulletin No. 2086.1
… No. 2086 . Purpose The purpose of this bulletin is to provide agency payroll offices with new direct deposit guidance and action steps to comply with Chapter 442 of the Laws of 2022, including the … with the rules and regulations promulgated pursuant to paragraph (b) of subdivision (4), a state employee’s net …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/20861-updated-direct-deposit-guidanceCity of Watervliet – Financial Condition (2017M-230)
… Purpose of Audit The purpose of our audit was to determine whether the Council adopted realistic budgets … through June 30, 2017. Background The City of Watervliet is located in Albany County and has a population of approximately 10,250. The City is governed by an elected three-member City Council. Budgeted …
https://www.osc.ny.gov/local-government/audits/city/2018/02/09/city-watervliet-financial-condition-2017m-230Town of Perrysburg – Supervisor’s Fiscal Responsibilities (2014M-169)
… 21, 2014. Background The Town of Perrysburg is located in Cattaruagus County, has approximately 1,600 residents and … that his accounting records are accurately maintained in a timely manner. The Board should ensure that the Clerk …
https://www.osc.ny.gov/local-government/audits/town/2014/10/10/town-perrysburg-supervisors-fiscal-responsibilities-2014m-169North Merrick Union Free School District – Treasurer’s Duties (2013M-366)
… authorized to sign checks in the Treasurer’s absence and, in fact, signed all District checks in place of the … the District Clerk to sign District checks as the primary, and sole, signatory. The Board should ensure that any …
https://www.osc.ny.gov/local-government/audits/school-district/2014/03/21/north-merrick-union-free-school-district-treasurers-duties-2013m-366Beaver Dams Volunteer Fire Company, Inc. - Financial Activities (2018M-17)
… Treasurers did not maintain complete, accurate, and up-to-date accounting records and reports or perform monthly … The Treasurer should maintain complete, accurate and up-to-date records and reports, and perform monthly bank … and have initiated, or indicated they planned to initiate corrective action. … Beaver Dams Volunteer Fire …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2018/06/15/beaver-dams-volunteer-fire-company-inc-financial-activitiesMcLean Fire District - Financial Operations (2017M-296)
… [read complete report - pdf] Audit Objective Determine if the Board provided adequate oversight of the District’s financial operations. Key Findings The Board …
https://www.osc.ny.gov/local-government/audits/fire-district/2018/10/05/mclean-fire-district-financial-operations-2017m-296Area #10 – Firewalls and Intrusion Detection – Information Technology Governance
… is the process of monitoring the events occurring in a computer system or network and analyzing them for signs … review of network activity even with an automated IDS in place. When a security violation occurs, appropriate …
https://www.osc.ny.gov/local-government/publications/it-governance/area-10-firewalls-and-intrusion-detectionState Agencies Bulletin No. 1302
… Annual Addl Earnings: $1250 or prorated amount (Increment Codes 2004-2008) $2500 or prorated amount (Increment Codes 1976-2003) End Date: 03/31/14 Agency Actions – Payments …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1302-april-2013-management-and-confidential-mc-longevity-lump-sum-llsState Agencies Bulletin No. 1330
… on the Job Data/Job Information page prior to the leave. All other employees (including employees on a Leave With Pay, … NPAY770 – One Time Payment Report This report identifies all employees who received the April 2014 M/C LLS payment … are responsible for entering the correct End Date on all agency submitted transactions. If an eligible employee is …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1330-april-2014-management-and-confidential-mc-longevity-lump-sum-llsState Agencies Bulletin No. 1971.3
… stub, direct deposit advice, or by signing into their New York State Payroll Online (NYSPO) account. Agencies should …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/19713-direct-deposit-guidance-and-audit-queryMaximum Number of Reportable Days – Enhanced Reporting
… Employees paid on a weekly basis should be credited with a maximum of five … 25 days would then be the maximum reported. Employees paid on a biweekly basis should be credited with a maximum of 10 … payrolls, report a maximum of 30 days. Employees paid on a semimonthly or monthly basis should be credited with a …
https://www.osc.ny.gov/retirement/employers/enhanced-reporting/maximum-number-reportable-daysTown of North Elba – Cash Collections (2020M-49)
… system and reconcile cash collections to green fees, golf certificates and pre-paid vouchers. The Park Manager should …
https://www.osc.ny.gov/local-government/audits/town/2020/06/18/town-north-elba-cash-collections-2020m-49Community Fire and Rescue, Inc. - Financial Activities (2019M-93)
… Credit card purchases lacked supporting documentation to validate they were for business purposes. Fundraising …
https://www.osc.ny.gov/local-government/audits/fire-district/2019/09/20/community-fire-and-rescue-inc-financial-activities-2019m-93Operational Advisory No. 36
… – Postage/Shipping account codes Guidance : The Office of the State Comptroller (OSC) has updated the guidance for the use of account codes 55203, Postage and 55220, Shipping. Account … using any carrier. Account 55203, Postage, now appears in the Supplies and Materials, Non-Personal Service budget …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/36-gfo-updates-postageshipping-account-codesTravel FAQs
… employee – am I entitled to an extra meal when in travel status? Can I charge expenses for other employees on my … a receipt is not available (e.g., Garden State Parkway, NYC Westside Highway Bridge). Parking (e.g., coin meter … employee – am I entitled to an extra meal when in travel status? Yes, provided you leave for work at least one hour …
https://www.osc.ny.gov/state-agencies/travel/travel-faqsAudit Committee Charter Guidance and Template
… they need not be residents of the district. This can help ensure that the committee has the appropriate level of …
https://www.osc.ny.gov/local-government/publications/audit-committee-charter-guidance-and-templateDiNapoli: School District Revenue Growth Slows
… New York’s school districts have faced major fluctuations in … school aid when it was dealing with its deficit problems. New York’s schools received nearly $5 billion in ARRA between …
https://www.osc.ny.gov/press/releases/2014/01/dinapoli-school-district-revenue-growth-slows