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Accounts Payable Advisory No. 37
… the SFS as follows: Procurement Card transactions SFS Main Menu > Reporting Tools > SFS OBIEE Reports > Purchasing > … is filtered to “VISAP”. Travel Card transactions SFS Main Menu > Reporting Tools> Query > Query Viewer > Travel Card Aging Report NET Card transactions SFS Main Menu > Reporting Tools > SFS OBIEE > Purchasing > …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/37-reconciliation-credit-card-transactionsCredit Cards – Travel and Conference Expense Management
… be authorized by the governing board and a credit card contract must be entered into with a card issuer or financing …
https://www.osc.ny.gov/local-government/publications/travel-conference-expense/credit-cardsTown of Seneca Falls - Credit Card and Travel Expenditures (2018M-144)
… documentation for card purchases, and ensure documentation is intact and reconciled to credit card statements before …
https://www.osc.ny.gov/local-government/audits/town/2019/09/13/town-seneca-falls-credit-card-and-travel-expenditures-2018m-144Accounts Payable Advisory No. 1
… charged. Agencies should select the Supplier ID from the list below based on the card program the payment is related … the agencies’ ability to dispute charges. Filling the Contract Number Field on the Voucher: Agencies must reference the centralized contract number on the voucher in accordance with section …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/1-complex-entity-jpmorgan-chase-bank-naBuffalo Collegiate Charter School – Credit Cards (2022M-69)
… Recommendations Retain sufficient supporting documentation to substantiate the appropriateness and need or purpose of … generally agreed with our recommendations and plan to implement corrective action. … Determine whether Buffalo …
https://www.osc.ny.gov/local-government/audits/charter-school/2022/07/15/buffalo-collegiate-charter-school-credit-cards-2022m-69Cost-Saving Ideas: Credit Card Accountability - Minimizing the Risk of Error, Misuse and Fraud
… convenient for them to pay with a credit card than to fill out a procurement request form and wait for it to be … watch for red flags such as unusual destinations or items on the card. Verify that the items purchased were actually … indicate who was there.) Additional Resources New York State Office of General Services (OGS) Procurement Services …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-credit-card-accountability-minimizing-risk-error-misuse-and-fraudFillmore Central School District – Credit Cards and Purchase Cards (2023M-115)
… and for appropriate purposes. Key Findings Although the 230 charges reviewed totaling approximately $40,000 were … $38,000 in charges were not properly approved prior to the card being used. Approximately $12,000 in charges did not … and sales tax expenses had officials requested and used the lower priced General Services Administrative (GSA) daily …
https://www.osc.ny.gov/local-government/audits/school-district/2023/12/08/fillmore-central-school-district-credit-cards-and-purchase-cards-2023mTown of Springfield – Credit Card Purchases (2020M-138)
… the Town of Springfield’s (Town) Board ensured credit card purchases were adequately supported, for legitimate … Key Findings The Town Board (Board) did not ensure credit card purchases were adequately supported, for legitimate purposes or approved before payment. Credit card statements were mailed to the prior Supervisor and not …
https://www.osc.ny.gov/local-government/audits/town/2021/05/07/town-springfield-credit-card-purchases-2020m-138Rush-Henrietta Central School District – Credit Cards and Purchase Cards (2024M-122)
… did not ensure that credit card charges were reconciled in a timely manner and audited, as required, prior to …
https://www.osc.ny.gov/local-government/audits/school-district/2025/01/03/rush-henrietta-central-school-district-credit-cards-and-purchase-cards-0Urban Choice Charter School - Credit Card Expenditures (2019M-192)
… credit card purchases were adequately supported and for appropriate purposes. Key Findings Credit card users did … whether 10 credit card transactions totaling $265 were for appropriate purposes. Key Recommendations Ensure that all … credit card purchases were adequately supported and for appropriate purposes …
https://www.osc.ny.gov/local-government/audits/charter-school/2019/11/22/urban-choice-charter-school-credit-card-expenditures-2019m-192Tapestry Charter School – Internal Controls Over Credit and Debit Cards (2013M-271)
… controls to provide greater assurance that School funds are not exposed to substantial loss. … Tapestry Charter …
https://www.osc.ny.gov/local-government/audits/school-district/2013/11/22/tapestry-charter-school-internal-controls-over-credit-and-debit-cardsDiNapoli: Consumers Should Read Fine Print On Gift Cards This Holiday Season
… often last minute purchases,” DiNapoli said. “Last year, my office received nearly $11 million from expired gift … office is currently holding more than $14.5 billion in unclaimed funds from uncashed checks, bank accounts, stocks and more. To find out if you are owed money, visit www.osc.state.ny.us . … …
https://www.osc.ny.gov/press/releases/2016/12/dinapoli-consumers-should-read-fine-print-gift-cards-holiday-seasonRochester Academy Charter School – Credit Cards (2022M-208)
… $68,523) of the tested credit card charges did not have a receipt or did not have an itemized receipt and 48 percent (232 totaling $91,673) had an itemized receipt but no documented School purpose. Subsequently, …
https://www.osc.ny.gov/local-government/audits/charter-school/2023/06/16/rochester-academy-charter-school-credit-cards-2022m-208DiNapoli: Remember to Read Fine Print on Gift Cards This Holiday Season
… New York State Comptroller Thomas P. DiNapoli is urging New Yorkers to … cards issued by New York businesses is turned over to the State Comptroller's office as abandoned property after five … and public authority data. Visit the Reading Room for contract FOIL requests, bid protest decisions and commonly …
https://www.osc.ny.gov/press/releases/2018/11/dinapoli-remember-read-fine-print-gift-cards-holiday-seasonTravel Card Transactions
… of Economic Development (DED). Background The New York State Travel Manual requires travelers to submit expense … for periods up to 595 days, also owes $105 back to the State for charging more on his travel card than he was … charges consistent with the time frame in the New York State Travel Manual and promptly repay any monies due to the …
https://www.osc.ny.gov/state-agencies/audits/2015/07/22/travel-card-transactionsTown of Saugerties – Claims Auditing (2024M-144)
… For example, Town officials paid a contractor $46,500 to clear debris for the highway department without bid or … used the Town Supervisor’s (Supervisor) credit card to make an unauthorized purchase, totaling $383 without the Supervisor’s knowledge. The equipment was shipped to the Town’s former video supply contractor. The Supervisor …
https://www.osc.ny.gov/local-government/audits/town/2025/05/16/town-saugerties-claims-auditing-2024m-144Bolton Fire District – Credit Cards (2017M-180)
… for the Town of Bolton in Warren County. The District is governed by an elected five-member Board of Fire … credit card purchases and ensure that the documentation is intact prior to approving these claims for payment. …
https://www.osc.ny.gov/local-government/audits/fire-district/2017/11/10/bolton-fire-district-credit-cards-2017m-180Town of Cheektowaga – Credit Card Purchases (2017M-18)
… The purpose of our audit was to review credit card use and purchases for the period January 1, 2015 through December 14, … any evidence to show that the Board audited credit card purchases. Key Recommendations Review credit limits and the …
https://www.osc.ny.gov/local-government/audits/town/2017/11/20/town-cheektowaga-credit-card-purchases-2017m-18DiNapoli Urges Consumers to Read the Fine Print on Gift Cards This Holiday Season
… from gift cards was turned over to the state. “Last year, my office received nearly $6 million from expired gift … with my office to see if the money has been turned over as unclaimed funds.” DiNapoli encouraged New Yorkers to use gift … cards, uncashed checks, bank accounts, stocks and more. To find out if you are owed money, visit www.osc.state.ny.us . … …
https://www.osc.ny.gov/press/releases/2014/12/dinapoli-urges-consumers-read-fine-print-gift-cards-holiday-season