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Stafford Fire Department, Inc. – Controls Over Financial Activities (2014M-274)
… examine the Department’s controls over financial activity for the period January 1, 2013 through July 29, 2014. … Background The Stafford Fire Department, Inc. is located in the Town of Stafford in Genesee County and provides fire … Department cash receipts, as required by the bylaws. The Ladies Auxiliary collected and deposited certain Department …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2014/12/24/stafford-fire-department-inc-controls-over-financialCreate Users and Assign Roles
… To help manage the account, you can grant access and delegate authority to other … individual use. Never allow other users to log into the account with your User ID and password.) Creating users If … other users, reset passwords, and lock or unlock the account. Basically, an authorizer is a user who has …
https://www.osc.ny.gov/state-vendors/vendrep/create-users-and-assign-rolesUpdate Vendor Information and Access
… information is accurate and up to date with the Office of the New York State Comptroller (OSC). You have the option … through the Vendor Self-Service Portal, which is a portion of your vendor record that contains information specifying … electronic payments (ACH), email addresses for delivery of purchase orders, and discount terms you wish to offer to …
https://www.osc.ny.gov/state-vendors/portal/update-vendor-information-and-accessXIV.5 Employee Award Programs – XIV. Special Procedures
… OVERVIEW AND POLICIES The purpose of this section is to outline the issues Business Unit personnel should be aware … recognition awards and achievement awards. In addition to these guidelines, individual award programs may have … each type of program, Business Units should also refer to any specific guidelines issued regarding the programs such …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv5-employee-award-programsDiNapoli Audit: Next In Line For Mitchell-Lama Apartments Were Skipped
… apartments were skipped over for people farther down the waiting lists because of lax oversight and poor controls, … New York State Comptroller Thomas P. DiNapoli determined. The audit released today uncovered other lapses, including … buildings who let residents have apartments without the required approval from the New York City Department of …
https://www.osc.ny.gov/press/releases/2015/07/dinapoli-audit-next-line-mitchell-lama-apartments-were-skippedXII.6.S Paying a Vendor in a Foreign Currency – XII. Expenditures
… This section provides Business Units with guidance on how to process payments to a vendor in foreign currency using the Statewide Financial … This section provides Business Units with guidance on how to process payments to a vendor in foreign currency using the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6s-paying-vendor-foreign-currencyTraining Resources for State Agencies and Employees
… View training materials and ondemand videos for classes presented by the Office of …
https://www.osc.ny.gov/state-agencies/trainingAccounts Payable Advisory No. 8
… problems: SFS will not automatically prevent the payment of duplicate invoices. Vendors may not accurately credit the … the payment. Vendors may not see an accurate accounting of invoices and payments on e-Supplier. Vendors are not able … Agencies may have difficulty identifying overpayment of a single invoice to a vendor. Effective immediately, OSC …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/8-one-invoice-voucherXII.5.L Entering Appropriate Detail in the Invoice Line Fields – XII. Expenditures
… SECTION OVERVIEW AND POLICIES Business Units must use the Invoice Lines section of the voucher in the Statewide Financial System (SFS) to record as much information as possible about the goods or services … Business Units must use the Invoice Lines section of the voucher in the Statewide …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5l-entering-appropriate-detail-invoice-line-fieldsAccounts Payable Advisory No. 48
… has updated the policy and procedures regarding standards for entering vendor name information on a voucher when paying … format results in time saving and processing efficiencies for the State. Also, in the event of unclaimed funds, a … process. See the Guide to Financial Operations , XII.6.D for more detail. …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/48-paying-single-payment-vendorState Audits Issued in the Last 60 Days
… View state audits issued in the last 60 days …
https://www.osc.ny.gov/state-agencies/audits/new-releasesXII.6.G Paying Debt Service – XII. Expenditures
… informs Business Units how to process vouchers for Debt Service payments. The Office of the State Comptroller’s … a Vendor ID to associate with every New York State Debt Service agreement. The Vendor IDs follow the schema … In the actual Vendor ID, X will equal the debt service number assigned to each agreement from the Office of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6g-paying-debt-serviceAccounts Payable Advisory No. 73
… Subject: Updated Guidance for Paying Sales Tax and Freight Amounts Reference: Guide to Financial Operations XII.5.E Paying Sales Tax and Freight Amounts Guidance: Guide to Financial Operations XII.5.E Paying Sales Tax and Freight Amounts informs State agencies about the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/73-paying-sales-tax-and-freight-amountsXII.6.D Paying a Single Payment Vendor – XII. Expenditures
… Do not use any punctuation or special characters except when “&” is part of the entity’s legal name. Example: … use “THE” if it is part of the entity’s legal name, except when it is the first word of the legal entity name. Example: … GROUP The following table lists the unique coding to use when processing a single payment voucher. Legacy Bulkload …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6d-paying-single-payment-vendorXII.6.A Paying Another State Agency – XII. Expenditures
… This section informs New York State Business Units how to process vouchers to another Business Unit in the Statewide … - Requesting a Special Use Vendor ID for instructions on how to request a Special Use Vendor ID. Refer to Section 5 - … This section informs New York State Business Units how to process vouchers to another Business Unit in the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6a-paying-another-state-agencyMedicaid Overpayments for Out-of-State Ambulatory Surgery Services (Follow-Up)
… in our initial audit report, Medicaid Overpayments for Out-of-State Ambulatory Surgery Services (Report … was appropriately paying out-of-state providers for ambulatory surgery services provided to New York State Medicaid recipients. For the period from April 16, 2004 through June 30, 2009, …
https://www.osc.ny.gov/state-agencies/audits/2013/01/10/medicaid-overpayments-out-state-ambulatory-surgery-services-followAccounts Payable Advisory No. 2
… This advisory is intended for Business Units who select a location of MAINCHECK when the default payment location is … location unless there is a specific business reason to. In the Central Accounting System it was important when paying vendors via ACH to ensure that the invoice address and payment address …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/2-processing-ach-payments-sfsXII.6.O Paying Retainage – XII. Expenditures
… OVERVIEW AND POLICIES This section provides Business Units with instructions on recording and paying retainage against … This section provides Business Units with instructions on recording and paying retainage against …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6o-paying-retainageXII.6.J Paying a Refund – XII. Expenditures
… to process vouchers to refund revenue received. New York State often collects revenue from individuals or businesses … not currently existing, must contact the Office of the State Comptroller’s Vendor Management Unit to request a … - Requesting a Single Payment Vendor ID for instructions on how to obtain a single payment vendor ID. Refer to Section …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6j-paying-refundOpinion 95-1
… subsequent court cases or statutory amendments that bear on the issues discussed in the opinion. COMMUNITY DEVELOPMENT …
https://www.osc.ny.gov/legal-opinions/opinion-95-1