Vendor File Advisory No. 1

Vendor File Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Regarding Doing Business As (DBA)
Date Issued
Date Last Updated


Capturing Doing Business As (DBA) information on the Vendor File


Do not enter a DBA name in the Name 1 or Name 2 fields when registering a vendor on the Vendor File. If a DBA is entered, the vendor may not pass the IRS TIN match and therefore, may not be registered on the Statewide Vendor File.

Appropriate Location to add to a Vendor's DBA:

DBA information may be entered on Address Line 1 through the e-supplier portal when adding or editing addresses. If vendors have multiple DBAs, they have the option to enter new addresses for each DBA. Address line 2 would begin the vendor’s actual address information.

When entering DBA information, enter only the abbreviation DBA with no periods or slashes.


Guide to Financial Operations (GFO), Chapter X, Section 3.A - Online Vendor Add Portal