Comptroller's Oversight of State Contracts

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Comptroller DiNapoli Ensures State Procurements Provide the Highest Value to New Yorkers

For more than a century, the Comptroller’s Office has conducted independent, pre-review of State and limited Public Authority contacts, adding transparency to the process and resulting in hundreds of millions of dollars in savings for taxpayers each year. As government contracting expands in size, scope and complexity this oversight is more important than ever.

The Comptroller's contract oversight extends to most State agency contracts, generally those where the contract value exceeds $50,000. The Comptroller may also review State public authority contracts valued at more than $1 million if they are either awarded noncompetitively or paid in whole or in part from State appropriations. In addition, any State agency seeking to waive competitive bidding and receive an exemption from its statutory requirement to advertise a procurement opportunity in the New York State Contract Reporter must first receive approval from the Comptroller's Office.

Benefits of the Comptroller’s Review

 Promotes fair competition to ensure the best price and overall value for the State

 Detects fraud and waste before tax dollars are spent

 Confirms funding availability so that agencies do not overspend

 Verifies vendor responsibility

 Adds transparency to the process

Review Has Little Impact on the Overall Time Frame of Procurements

Comptroller DiNapoli's procurement experts and legal team are sensitive to agency deadlines and the State’s business needs and understand that delays can cost New York’s taxpayers and businesses money, keep workers idle, and harm not-for-profits.

Results for 2023 Demonstrate Cost-Effective Oversight


Total Agency Contracts Received

6.35 Days

Average Time for Contract Review


Reviewed Within 15 Days

Average Days to Review Contracts Remains Consistent

Value of Contracts Reviewed by Calendar Year

Less Than 1 Percent of Contracts Take Longer Than 45 Days to Review


The very small percentage of contracts completed after the 31 day timeframe are generally due to complex procurements and/or protest procurements.

Tools and Dashboards

Contract Review Highlights

Finding Opportunities to Renegotiate and Save Costs

The Office Mental Health (OMH) submitted a contract for fire protection systems for their various facilities with higher than previous rates for similar services. The Comptroller’s review requested OMH renegotiate the rates, resulting in a reduction of $2,092,810 to the original contract value.  

The Department of Motor Vehicles (DMV) submitted a contract for printing services that had both annual and quarterly escalation increases. DMV reviewed the escalation provisions and resubmitted a new contract with only quarterly escalation, resulting in about $269,005 in savings. 

Identifying Costly Errors and Contract Duplication

The New York State Division of Military and Naval Affairs submitted a transaction for vehicle rental service, which used rates that failed to include an allowed discount under the rate structure of the Office of General Services’ centralized contract. The transaction was resubmitted utilizing the new rate structure, resulting in a savings of $229,625.  

The State University of New York Upstate Medical University (SUNY Upstate) submitted a purchase order for renovations for a leased space, which included tenant allowances for improvements. The Comptroller's team questioned why the purchase order wasn’t used for the renovations and non-approved. SUNY Upstate ultimately covered the renovations, saving $148,536.  

Ensuring a Level Playing Field for Vendors

The Department of Transportation (DOT) submitted a purchase order against an Office of General Services’ centralized contract which would increase item pricing as the contract terms required the pricing to remain firm once quoted by the vendor. Therefore, allowing an increase would be inappropriate and unfair to other centralized contract vendors offering similar products on the same terms and conditions. The transaction was non-approved, saving the State $11,344. 

The State University of New York at Old Westbury (SUNY) submitted a construction change order which included costs for material escalations that weren’t allowed for in the bid documents. Allowing an increase in the material costs would be inappropriate and unfair to other vendors who bid with the understanding that the material pricing would remain fixed. The Comptroller’s office non-approved the change order and SUNY resubmitted it without the escalation, saving $47,220.