Purpose:

The purpose of this bulletin is to provide agency instructions for processing the CUNY 2025 3.125% General Salary Increases for eligible IBT 237 employees.

Affected Employees:

Employees in the below bargaining units who meet the eligibility criteria are impacted:

Background:

Pursuant to the Collective Bargaining Agreement authorized by Carmelo Batista, Jr in the 05/02/2024 Memorandum of Agreement between the City University of New York and International Brotherhood of Teamsters, Local 237 authorizes a General Salary Increases of 3.125% in 2025.

Effective Dates:

The General Salary Increases will be processed in Institution Pay Period 13C, paychecks dated 10/02/2025. The rate and effective date are as follows: 

Eligibility Criteria:

All full and part-time employees meeting the eligibility criteria below on the effective date may be eligible for the General Salary Increase if they:

• Are in Department 70XX0 or 70XX2; and
• Are in a BU identified in the chart in the Affected Employees section; and
• Have a Comp Rate Code of ANN or HRY; and
• Have a Salary Grade of 600; and
• Have a Status of Active, Paid Leave, or Leave without Pay

Agency Actions:

CUNY will provide OSC with a spreadsheet containing all rows that should be inserted into Job Data for the 2025 IBT 237 3.125% General Salary Increase. The information below includes all data that must be provided to OSC in order to process these increases. 

NOTE: If a row was provided to CUNY on the original spreadsheet that does not require an update, this information should not be included on the spreadsheet provided back to OSC.

Inserting New Rows into the Spreadsheet

CUNY must review each employee to determine eligibility for a raise. If the employee is eligible for the raise, a row must be inserted on the spreadsheet to apply the raise on the applicable raise effective dates only.

For inserted rows, CUNY must populate the following fields:

• Employee ID
• Empl Record Number
• New Effective Date
  • Effective date of the raise (See Effective Dates section above)
• NYS Job Code
  • Employee’s existing NYS Job Code as of the new effective date above
• New Action
  • PAY
• New Reason Code
  • SIC
• New Comp Rate
  • Final calculated Comp Rate after applying the 3.125% raise.

If the employee is not eligible for the raise on the raise effective date, no row should be entered. In addition, any transactions unrelated to the 2025 IBT 237 3.125% increase should not be included on the spreadsheet. If a row was added to Job Data after the original spreadsheet was provided to CUNY, the agency must submit a Job Request through PayServ to update the row.

OSC Actions

OSC will process CUNY’s spreadsheet in PayServ by inserting a Job Data record using each Employee ID, Employee Record Number, Effective Date, NYS Job Code, Action, Reason Code, and Comp Rate as provided above. If the Effective Date of the row being inserted does not already exist in PayServ, OSC will insert the row with a Sequence of 0. Otherwise, OSC will insert the next available Sequence number on the corresponding Effective Date.

Subsequent Job Data Rows Inserted after the Spreadsheet is Processed

OSC will provide CUNY with a list of all rows that have been inserted into employee Job Data records after the final spreadsheet is processed in PayServ. Any necessary salary changes for these rows must be submitted by CUNY through the Job Request process.

Tax Information:

These monies are taxable income subject to all employment taxes and income taxes, will be included in the employee’s taxable gross and reported on the employee’s Form W-2.

Undeliverable Checks

When a valid payroll check is undeliverable due to the agency’s inability to locate the employee, the agency should follow the Agency Actions identified in Payroll Bulletin No. 1786 – Non-Negotiated and/or Undeliverable New York State Payroll Checks. 

Checks issued to eligible employees who are now deceased should be submitted as a Stop Payment Request with a reason of Exchange in PayServ. The Report of Check Exchange (AC 1476-P), Next of Kin Affidavit (AC 934-P), and original death certificate should be submitted to the Payroll Reversal and Exchange mailbox at the same time as the Stop Payment Request. If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.

Questions:

Questions regarding eligibility for the 2025 3.125% General Salary Increase for IBT 237 employees may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.

Questions regarding processing transactions for the 2025 3.125% General Salary Increase for IBT 237 employees may be directed to the Payroll Earnings mailbox.

Questions regarding taxes may be directed to the Tax and Compliance mailbox.