Purpose: 

The purpose of this bulletin is to inform City University of New York (CUNY) agencies of the automatic system termination of employees who have not received a paycheck since 09/04/2025, and to provide agencies instructions for the use of Reason Code ACV to identify employees who should not be included in the automatic system termination program.

Affected Employees: 

CUNY employees who have not been issued a paycheck after the check date of 09/04/2025 may be affected.

Background: 

In an effort to clean up payroll data for CUNY agencies, employee records that have been inactive and meet the other specific criteria listed in the Eligibility Criteria section will be automatically terminated.

Effective Dates: 

The automatic system terminations will be processed in Institution Pay Period 03L/04C, for the paycheck dated 05/28/2026.

Eligibility Criteria:

Employees who meet all the following criteria will have their PayServ Job Data records terminated by the OSC Automatic System Termination program:

• Payroll Status: Active
• Comp Rate Code of HRY, AJT, or FEE
• Department ID of 7XXXX (Excluding 7XXX4)
• No paychecks issued after the paycheck date of 09/04/2025
• No Job Data entry after the Action Date of 08/20/2025

Control-D Reports Available Prior to Processing:

The following Control-D report will be available for agency review before the automatic system terminations have been processed:

NHRP770 – Prior Termination Report
This report identifies all employees with records that meet the eligibility criteria for automatic termination. The report includes the Department ID, Department Description, Employee Name, EmplID Number, Empl Record and the Effective Date of the Last Paycheck.

OSC Actions:  

On 05/14/2026, OSC will automatically insert a row on the employee’s Job Data page effective the date of the last paycheck issued or the date of the max effective dated row on Job Data, whichever is greater, using Action/Reason Code TER/STE.

Agency Actions:   

To exclude employees from the automatic system termination process, agencies must identify all employees from Control-D Report NHRP770 who should not be included in the automatic system termination process.

The agency must then enter a row on the employee’s Job Data page using Action/Reason Code DTA/ACV with an effective date no later than 04/29/2026 for Institution Pay Period 02L/03C.

Control-D Reports Available After Processing

The following Control-D report will be available for agency review after the automatic system terminations have been processed. The report will be sorted by Department ID, then by employee name in alphabetical order.

NHRP748 – Post Termination Report

This report identifies all employees who had records that were automatically terminated. The report includes the Department ID, Department Description, Employee Name, EmplID Number, Empl Record, Effective Date of Termination and Sequence Number.  

Questions:

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.