Purpose:
The purpose of this bulletin is to inform the Division of State Police of OSC’s automatic processing of the 2025 State Police Hazardous Duty Pay, and to provide agency instructions for submitting payments not processed automatically.
Affected Employees:
All employees of the Division of State Police in the State Police Troopers Unit – BU07 and the State Police Commissioned/Non-commissioned Officers Unit (CO/NCO) – BU17 who meet the eligibility criteria are affected.
Background:
Chapter 130 of the Laws of 2025, which implemented the 2023-2026 Agreements between the State of New York and the Police Benevolent Association of the New York State Troopers (PBA), provides for an annual hazardous duty payment.
Effective Dates:
The 2025 State Police Hazardous Duty Pay is effective on 11/01/2025, end dated on 10/31/2026, and will be processed in the Administration Pay Period 17L check dated 12/03/2025.
Eligibility Criteria:
Employees in Bargaining Unit 07 or Bargaining Unit 17 who have a Payroll Status of Active, Leave With Pay, or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MTS (Military Training Stipend), or Leave of Absence/MLL (Mil Lv) on 11/01/2025 are eligible for the Hazardous Duty Pay.
Employees who otherwise meet the eligibility criteria but are on an authorized leave of absence with a Payroll Status of Leave of Absence (except an Action/Reason code of Leave of Absence/MLS, Leave of Absence/MTS, and Leave of Absence/MLL), and who return to the payroll by 10/31/2026, may receive the payment upon return from leave.
OSC Actions:
OSC will automatically insert a row on the Additional Pay page for the 2025 State Police Hazardous Duty Pay for employees who met the eligibility criteria on 11/01/2025 as follows:
| Earnings Code: | HZS |
|---|---|
| Effective Date: | 11/01/2025 |
| OT Eff Date: | 11/01/2025 |
| Annual Addl Earnings: | $5,609 |
| End Date: | 10/31/2026 |
Agency Actions:
To pay the 2025 Hazardous Duty Payment to eligible employees not processed automatically, agencies must submit the following information on the Additional Pay page for employees who meet the eligibility criteria but have a Payroll Status of Leave of Absence (except with an Action/Reason code of Leave of Absence/MLS, Leave of Absence/MTS, and Leave of Absence/MLL) on 11/01/2025 as follows:
| Earnings Code: | HZS |
|---|---|
| Effective Date: | Date that the employee returns from an authorized leave. |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $5,609 |
| End Date: | 10/31/2026 |
Control-D Reports Available After Processing:
After the automatic processing of 2025 State Police Hazardous Duty Pay is completed, the following Control-D report will be available for agency use:
NPAY770 – One Time Payment Report
This report identifies all employees who receive 2025 State Police Hazardous Duty Pay effective 11/01/2025.
Overtime Calculation Information:
The Hazardous Duty will be included automatically in the calculation of overtime earned from the OT Eff Date through the End Date on the employee’s Additional Pay page for Earnings Code HZS.
Ending Overtime Eligibility
If an employee is appointed to an ineligible position with an effective date after receiving the 2025 Hazardous Duty Pay, the payment cannot be included in the calculation of any overtime earned on or after the date of the appointment. Therefore, the agency must insert a row on the Additional Pay page at the Effective Date level of Earnings Code HZS and enter the following information:
| Effective Date: | Last date in eligible position (date prior to appointment) |
|---|---|
| OT Eff Date: | Same as original OT Eff Date |
| Annual Addl Earnings: | Same as original amount (populates automatically) |
| End Date: | Same as Effective Date |
| Goal Balance: | Same as Annual Addl Earnings (to prevent making another payment) |
Retirement Information:
The 2025 Hazardous Duty Pay is included for retirement purposes.
Tax Information:
The 2025 State Police Hazardous Duty payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method. Yonkers Flat Rate Withholding is 1.95975% for Yonkers residents and 0.50% for Yonkers non-residents.
Payroll Register and Employee’s Paycheck/Advice:
Earnings Code HZS and the amount paid will be displayed on the Payroll Register. The Earnings Description Hazardous Duty SP BU07 & 17 and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Undeliverable Checks:
When a valid payroll check is undeliverable due to the agency’s inability to locate the employee, the agency should follow the Agency Actions identified in Payroll Bulletin No. 1786 – Non-Negotiated and/or Undeliverable New York State Payroll Checks.
Checks issued to eligible employees who are now deceased should be submitted as a stop payment request with a reason of Exchange in PayServ. The Report of Check Exchange (AC 1476-P), Next of Kin Affidavit (AC 934-P) and original death certificate should be submitted to the Payroll Reversal and Exchange mailbox at the same time as the stop payment request. If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.
Questions:
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.