Purpose:
The purpose of this bulletin is to provide instructions to agencies for processing the 2025 $1,500 GSEU Non-Pensionable Lump Sum Payment.
Affected Employees:
Employees in GSEU – BU28 positions who meet the eligibility criteria are affected.
Background:
Per Chapter 181 of the Laws of 2025, which implemented the 2023-2026 Agreement between the State of New York and GSNU, employees in the GSEU bargaining unit listed above may be eligible for a one-time lump sum payment.
The one-time lump sum payment is not pensionable and not subject to across-the-board increases but must be included in the calculation of overtime.
Effective Dates:
The Non-Pensionable Lump Sum Payment is effective on 10/01/2025, end dated 09/30/2026, and will be processed in the Administration Lag Pay Period 14L Check Dated
10/22/2025.
Eligibility Criteria:
To be eligible for payment, on 10/01/2025 (Eligibility Date) and 10/08/2025 (Administration Lag Pay Period 14L End Date), employees must be in a position represented by GSEU (28) with an employee status of Active, Leave with Pay or Leave of Absence.
- Employees with an Employee Status of Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip) will receive the lump sum payment on the Check Date listed above.
- Employees with an Employee Status of Leave of Absence (except with an Action/Reason code of Leave of Absence/MLS) who meet all remaining eligibility criteria are eligible for the lump sum payment if they return to the payroll on or before 09/30/2026.
OSC Actions
Earnings Codes
OSC has provided the following Additional Pay Earnings Codes to process the Non-Pensionable Lump Sum Payment:
| Earnings Code | Description |
|---|---|
| BNP | Non-Pensionable LumpSumPayment |
| ABN | Adjust Non-Pensionable LumpSum |
Automatic Processing
To process the Non-Pensionable Lump Sum Payment for eligible employees in the Check Dated 10/22/2025, OSC will create an Additional Pay record for each eligible employee provided on SUNY System Administration’s roster (See Agency Actions - Roster of Eligible Employees) as follows:
| Earnings Code: | BNP |
|---|---|
| Effective Date: | 10/01/2025 |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | Amount provided on roster ($1,500 or $750) |
| End Date: | 09/30/2026 |
Agency Actions- Roster of Eligible Employees:
SUNY System Administration will provide a roster to OSC of eligible employees who are entitled to a Non-Pensionable Lump Sum Payment no later than 09/30/2025. The roster must include:
- Employee ID (Empl ID field in PayServ)
- Employee Record (Empl Record field in PayServ)
- Payment Effective Date (See Effective Datessection above)
- Payment End Date (See Effective Dates section above)
- Payment Amount (As determined in the Calculation of Non-Pensionable Lump Sum Payment Amount section below)
Agency Actions- Calculation of Non-Pensionable Lump Sum Payment Amount
Employees with full-time assistantships on 10/01/2025 will receive a Non-Pensionable Lump Sum Payment amount of $1,500. Employes with less than full-time assistantships will receive an amount of $750.
Agency Actions- Payments Not Processed Automatically:
Agencies must submit transactions to process the Non-Pensionable Lump Sum Payment for the following employees:
- Employees provided on SUNY System Administration’s roster who meet the Eligibility Criteria but have an Employee Status of Leave of Absence (except with an Action/Reason code of Leave of Absence/MLS) on 10/01/2025 and have not returned at the time of OSC’s processing in Administration PP14L but who return to the payroll on or before 09/30/2026.
- Employees who meet the Eligibility Criteria and who were not originally provided on SUNY System Administration’s roster but were later identified as eligible by the agency.
Submitting Payment
To process the Non-Pensionable Lump Sum Payment to eligible employees who were not included in OSC’s processing of employees provided on SUNY System Administration’s Roster in Administration 14L, agencies must submit the following information on the Additional Pay page:
| Earnings Code: | BNP |
|---|---|
| Effective Date: | 10/01/2025 |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,500 or $750 (depending on employee’s assistantship) |
| End Date: | 09/30/2026 |
Agency Actions- Adjusting the Automatic Payment Amount:
Increasing the Original Payment Amount
Agencies must correct the payment amount for employees whose Non-Pensionable Lump Sum Payment was paid at the reduced rate of $750 and who should have received the full amount of $1,500 if the following applies:
Eligible Transactions Submitted Subsequent to Automatic Payment Processing
If subsequent to an employee receiving the automatic lump sum payment, a transaction is submitted on the Job Data effective on or before 10/01/2025 that results in the employee being increased to a full-time assistantship, the agency must correct the lump sum payment amount to reflect the full $1,500.
Submitting Payment Increase
To adjust a previously paid Non-Pensionable Lump Sum Payment, the agency must insert a row on the Additional Pay page at the Effective Date level of Earnings Code BNP and enter the following information:
| Effective Date: | The first date of the pay period being processed |
|---|---|
| OT Eff Date: | Same as original OT Eff Date |
| Annual Addl Earnings: | $1,500 |
| End Date: | Same as original End Date |
| Goal Balance: | $750 |
Note: If the employee is owed additional monies, the system will pay the difference between the Annual Addl Earnings and the Goal Balance.
Decreasing or Eliminating the Original Payment Amount
Agencies must decrease the payment amount for employees if the following situation occurs:
Eligible Transactions Submitted Subsequent to Automatic Payment Processing
If subsequent to an employee receiving the automatic lump sum payment, a transaction is submitted on the Job Data effective on or before 10/01/2025 that results in the employee being reduced to a less than full-time assistantship, the agency must correct the lump sum payment amount to reflect the part-time amount of $750 or be eliminated if the employee no longer meets the 10/01/2025 and 10/08/2025 eligibility criteria.
Submitting Payment Decrease:
To adjust a previously paid Non-Pensionable Lump Sum Payment, the agency must insert a row on the Additional Pay page at the Effective Date level of Earnings Code BNP and enter the following information:
| Effective Date: | The first date of the pay period being processed |
|---|---|
| OT Eff Date: | Same as original OT Eff Date |
| Annual Addl Earnings: | Decreased Non-Pensionable Lump Sum Payment Amount |
| End Date: | Same as original End Date |
| Goal Balance: | Same as Annual Addl Earnings |
Recovering Non-Pensionable Lump Sum Payment Overpayments:
If an employee incorrectly received the Non-Pensionable Lump Sum Payment or received a higher payment amount than they are eligible to receive, agencies must submit the following information on the Additional Pay page to recover the overpayment:
| Earnings Code: | ABN |
|---|---|
| Effective Date: | First day of the pay period being processed |
| OT Eff Date: | Same as Effective Date |
| Earnings: | Negative amount to be recovered each pay period |
| Goal Amount: | Total Negative Non-Pensionable Lump Sum Payment amount that must be recovered |
| Goal Balance: | See below |
| End Date: | Leave blank |
Goal Balance: The Goal Balance field should be left blank when entering the initial adjustment record. When adjusting the Earnings amount or Goal Amount of an existing adjustment record, the Goal Balance from the prior row should be carried up to the new row.
Overtime Calculation:
Ending Overtime Eligibility
If an employee has received the Non-Pensionable Lump Sum Payment and is appointed to a position in a bargaining unit other than APSU (31), BCI (62), CO/NCO (17), CSEA (02, 03, 04, 47, 97), GSEU (28), M/C (06, 18, 46, 66, 78, 79, 96, 98), PEF (05), RRSU (67), SSU (01, 21), SSPU (61, 91), SUNY M/C (13), Troopers Unit (17) or UUP (08), the Non-Pensionable Lump Sum Payment cannot be included in the compensation calculation of overtime earned on or after the date of the appointment. Therefore, agencies must insert a row on the Additional Pay page at the Effective Date level of Earnings Code BNP and enter the following information:
| Effective Date: | Last date in an eligible position (date prior to appointment) |
|---|---|
| OT Eff Date: | Same as original OT Eff Date |
| Annual Addl Earnings: | Same as original amount (populates automatically) |
| End Date: | Same as Effective Date |
| Goal Balance: | Same as Annual Addl Earnings (to prevent making another payment) |
Control-D Report Available After Processing:
After processing of the Non-Pensionable Lump Sum Payment in Administration Pay Period 14L is completed, the following Control-D report will be available for agency use:
NPAY770 – One Time Payment Report
This report identifies all employees who received the Non-Pensionable Lump Sum Payment in the 10/22/2025 check date.
Retirement and Deduction Information:
The Non-Pensionable Lump Sum Payment is non-pensionable and not subject to union dues. Deductions will be taken from the lump sum payment for garnishments and federal levies.
Tax Information:
The Non-Pensionable Lump Sum Payment is supplemental taxable income subject to all employment taxes and income taxes, will be included in the employee’s taxable gross, and reported on the employee’s Form W-2.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (1.95975% for Yonkers residents and 0.50% for Yonkers non-residents).
Payroll Register and Employee’s Paycheck/Advice:
The Earnings Code and the amount paid will be displayed on the Payroll Register. The Earnings Description and the amount paid will appear on the employee’s paycheck stub or direct deposit advice. If the number of earnings codes exceeds 13, agencies should utilize Locked Query LQ_PCD_PAYCHECK_EARNINGS_BY_ID to identify a complete list of earnings.
Undeliverable Checks:
When a valid payroll check is undeliverable due to the agency’s inability to locate the employee, the agency should follow the Agency Actions identified in Payroll Bulletin No. 1786 – Non-Negotiated and/or Undeliverable New York State Payroll Checks.
Checks issued to eligible employees who are now deceased should be submitted as a stop payment request with a reason of Exchange in PayServ. The Report of Check Exchange (AC 1476-P), Next of Kin Affidavit (AC 934-P) and original death certificate should be submitted to the Payroll Reversal and Exchange mailbox at the same time as the stop payment request. If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.
Questions:
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.
Questions regarding payment eligibility may be directed to SUNY System Administration.