Purpose

The purpose of this bulletin is to inform the State University Construction Fund of OSC’s automatic processing of the April 2023 SCF CSEA Salary Increase and provide instructions for payments not processed automatically.

Affected Employees

Employees in Bargaining Unit 97 who meet the eligibility criteria are affected.

Background

The State University Construction Fund’s Board Resolution 2017-12 authorizes the Memorandum of Agreement between the State University Construction Fund and CSEA which provides for a salary increase of three percent (3.00%) for fiscal year 2023-2024 for all eligible employees.

Effective Dates

The April 2023 SCF CSEA Salary Increase will be paid using the following effective date and check date:

Eligibility Criteria

The following employees are eligible to receive the April 2023 SCF CSEA Salary Increase:

• Employees with a Comp Rate Code of ANN who are in an NS position (Grade 600)
• Employees with a Comp Rate Code of ANN who are in an NS position (Grade 600) which is equated to a grade (Grade 001-031)

As of the date of this bulletin, there are no positions with a Comp Rate Code of HRY or FEE. Information relating to minimum wage is not addressed in this bulletin.

Employees who were on a Leave of Absence (other than Workers’ Compensation Leave) on the effective date of the increase will become eligible for the salary increase upon the employee’s return from leave.

Control-D Report Available Prior to Processing

The following Control-D report will be available for agency use on 03/30/2023 (Administration). This allows agencies time to correct employees’ records, if necessary, prior to the automatic processing of the April 2023 SCF CSEA Salary Increases. The report will be sorted by Department ID, then by employee name in alphabetical order.

NHRP709 – Mass Salary Increase Exception Report

This report is a preliminary listing of employees who appear ineligible to receive the April 2023 SCF CSEA Salary Increases based on information available as of the date the report is produced. Included on the report is one or more of the following messages which identifies the reason(s) the employee’s record will not be updated:

• NYS Position Has Both Equated Grade and NTE – If the employee’s Grade on the Position Data page (based on the NYS Position Number) is equal to 600 and a value exists in both the Equated to Grade field and the Approved Salary Rate field.
• Position and Job Do Not Match - If the Position Number equals the NYS Position Number on the employee’s Job Data page but the Bargaining Unit, Salary Administration Plan or Grade on the Job Data page and the Position Data page are not equal.
• Increment Code Missing – If the Grade on the Position Data page (based on the NYS Position Number) is equal to 001-031 or 600 with a value of 001-031 in the Equated to Grade field, and the Comp Rate Code is ANN and the increment code on the employee’s Job Data page is blank or ‘0000.’

If an employee appears on this report but is due a salary increase, the agency must take the following action:

• Submit the appropriate transaction(s) on the Job Action Requests page to correct the information on the Job Data row(s). If the row(s) is corrected prior to Administration Pay Period 1L, the automatic salary increase will be processed.
• Submit a Position Change Request to the Position Management Unit if the position information is incorrect on the Position Data page in PayServ. The position will be updated to reflect the change and the automatic salary increase will be processed.

OSC Actions

OSC will process the April 2023 SCF CSEA Salary Increases for the following employees:

• If the employee meets the eligibility criteria and has a Payroll Status of Active, Leave With Pay or Leave of Absence due to a Workers’ Compensation Leave (Action/Reason code of Leave of Absence/WCL, WDL or WPS) on the payment effective date, OSC will automatically insert a row on the employee’s Job Data page using the Action/Reason Code of Pay Rate Change/SAC (Mass Salary Increase) using the following effective date:
  • 2023 3% Increase: Effective 03/30/2023 (Administration)
• If the employee meets the eligibility criteria but has a Payroll Status of Terminated, Retired, or Leave of Absence (not related to a Workers’ Compensation Leave) on the payment effective date and returns to Active status in an eligible position, OSC will automatically insert a row on the employee’s Job Data page using:
  • Action/Reason code of Pay Rate Change/CSL (Cor Sal) if the Comp Rate Code is ANN

The row will be inserted using the effective date of the Rehire or Return from Leave action.

• If the employee is newly hired or transfers into an eligible position after the payment effective date, OSC will automatically insert a row on the employee’s Job Data page using:
  • Action/Reason Code of Pay Rate Change/CSL (Cor Sal) if the Comp Rate Code is ANN

The row will be inserted using the effective date of the Hire, Position Change or Transfer action.

• OSC will automatically insert a row on the employee’s Job Data page using:
  • Action/Reason Code of Pay Rate Change/CSL (Cor Sal) if the Comp Rate Code is ANN

Calculating the New Compensation Rate

The salary on each inserted row will be calculated as follows:

2023 3% Increase Processing

• If the employee has a Comp Rate Code of ANN and a Grade equal to 001- 031, 600 (not equated to a grade), OSC will automatically increase the salary by applying 3.00% rounded to the nearest dollar.
• If the employee has a Comp Rate Code of ANN and a Grade equal to 600 with an equated grade equal to 001-031, OSC will automatically increase the salary by applying 3.00% rounded to the nearest dollar.

Control-D Reports Available After Processing

The following Control-D reports will be available for agency review after the automatic increases have been processed. All reports will be sorted by Department ID, then by employee name in alphabetical order.

NHRP704 – Mass Salary Increase Report

This report identifies all employees who received the automatic April 2023 SCF CSEA Salary Increases and includes all employees’ salaries that were increased in an eligible bargaining unit.

NHRP709 – Mass Salary Increase Exception Report

This report identifies employees who did not receive the automatic April 2023 Salary Increases.  Included on the report is one or more of the following messages which identifies the reason(s) the employee’s record was not updated:

• NYS Position Has Both Equated Grade and NTE
• Position and Job Do Not Match
• Increment Code Missing

See Control-D Report Available Prior to Processing for an explanation of these messages.

Agency Actions – In Administration Pay Period 1L

The following procedures must be used by the agency when submitting transactions in Administration Pay Period 1L:

• For pay changes, position changes and transfers requested on the Job Action Requests or Transfer Requests page with an effective date on or before 03/30/2023 (Administration):
  • The agency must not include the April 2023 SCF CSEA Salary Increase or Performance Advance, if applicable, in the salary reported in the Pay Rate field. The 04/01/2022 Salary Schedule must be used to calculate the salary.
  • The agency must report the proper increment code for April 2023 in the Incr. Code field.
• For pay changes, position changes and transfers requested on the Job Action Requests or Transfer Requests page with an effective date after 03/30/2023 (Administration):
  • The agency must not include the April 2023 SCF CSEA Salary Increases in the salary reported in the Pay Rate field. The salary must be calculated using the 04/01/2022 Salary Schedule.
  • The agency must report the projected increment code based on the employee’s next performance advance cycle in the Incr. Code field.

Agency Actions – Beginning in Administration Pay Period 2L

Process Payment Manually

The following Action/Reason Code(s) must be used to pay the April 2023 SCF CSEA Salary Increases to eligible employees not processed automatically:

• Reason Code SAC (Mass Salary Increase) – For transactions effective:
  • 2023 Increase –effective on 03/30/2023 (Administration
• Reason Code CSL (Cor Sal) for ANN Comp Rate – For transactions effective other than the effective dates of salary increase:
  • 2023 Increase –effective after 03/30/2023 (Administration)

Questions

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.

Questions regarding position change requests may be directed to the Position Management mailbox.