| Report Submission Error | Possible Cause | Resolution |
|---|---|---|
| "Report period in the report submitted can't be a future month." | Report is being submitted for a month has not yet not occurred. | Ensure the Report Period is a prior month. |
| "Reports may not be submitted until the report period has elapsed." | Report file is being submitted prior to the end of the reporting month. | Wait to submit your report until the 1st of the next month. For example, January's report can't be submitted until February 1st. |
| "Report period selected is outside justice's term of office." | Report file is for a period before your term started or after your term ended, or you may be using a Justice ID for a previous appointment. | Verify your term dates and Justice ID. Verify that you have selected a correct report month. If the error remains after you have verified your information, contact our office. |
| "Total report adjustments must not exceed -$250" | Total adjustment(s) exceeded $250.00. | Please consult the Adjustment and Refund section of the JCF Handbook or contact our office for assistance. |
| "Please enter a valid report amount." | Report total is a negative amount. An adjustment may have been entered for more than the total dollar amount of the report. | Verify the detail lines on the report. If an adjustment is causing the negative report total, remove it and wait for a future report month to report the adjustment. Or, you may instead submit a refund request to our office. |
| "The check must be sent to the CFO at the time of the report filing." | The date the check was sent to the CFO is after the date the report is being filed. | Verify the date the check was sent to the CFO is before or on the report filing date. |
| "Total amount in file must equal the report amount certified." | The total amount certified does not equal the detail lines. | Verify the dollar amount of the cases reported to the dollar amount that is being certified. |
| "You must certify that the report submitted is a true and complete record of your court activity for the period." | The certification box has not been checked. | Check the certification box before submitting the report. |
| "AC-1030 report file is not named correctly." | The information in the file name is either incorrect or in the wrong order. | Ensure all information is correct for the reporting period and in the correct format: ACYYMMCC.JJJ (AC: Audit and Control, YY: report year, MM: report month, CC: county code of court, JJJ: unique 3 digit justice number). |