New York State Comptroller Thomas P. DiNapoli today announced the following school district audits have been issued.

Canajoharie Central School District – Fuel Purchasing (Montgomery County)

District officials did not adequately manage fuel purchases by seeking competition and did not audit fuel claims, as required. The district could have reduced its fuel expenditures by at least $10,929, including $8,669 in unnecessary fees, if fuel was purchased through the Office of General Services fuel card services contract during the audit period. The board did not audit or ensure the monthly fuel claims were audited, and, as a result, the district was unaware its fuel card vendor began to assess a high-credit risk fee in March 2019.

East Greenbush Central School District – Leave Accruals (Rensselaer County)

District officials developed a process to account for leave accruals and a system over payments for unused leave accruals that includes documentation of eligibility and reviews of calculations. District officials also properly accounted for employees’ leave accruals for the 30 employees reviewed. Officials also correctly calculated payments for unused leave accruals totaling $434,027 for the 40 employees reviewed.

Hudson City School District – Information Technology (IT) (Columbia County)

District officials did not adequately secure and protect IT systems against unauthorized use, access and loss. The board and district officials did not adopt adequate IT policies or a disaster recovery plan, ensure the acceptable use policy (AUP) was complied with, monitor the use of IT resources or provide IT security awareness training. Auditors also found questionable internet use on four of six computers tested.

Putnam Valley Central School District – Information Technology (Westchester County)

District officials did not ensure IT systems were adequately secured and protected against unauthorized use, access and loss. Officials did not adopt a password security policy or manage the use of administrative accounts. As a result, the district has an increased risk of unauthorized use or access that could result in important data loss and a serious interruption in operations

Springville-Griffith Institute Central School District (Erie County)

Although district officials restricted access to the student information application, they did not adequately secure access to the network and financial application. District officials did not disable unnecessary generic network user accounts or properly restrict user permissions in the financial application.

Watertown City School District – Procurement (Jefferson County)

District officials did not always comply with the procurement policy and seek competition for the purchase of goods and services not subject to competitive bidding. Officials did not seek competition for the services procured from 13 professional service providers, totaling $305,052 (92 percent of the district’s providers) and did not have written service agreements with three providers.

Wayne Central School District – Transportation Department Operations (Wayne County)

District officials did not develop a process to routinely evaluate the overall efficiency and cost-effectiveness of the transportation department’s operations. The board did not adopt comprehensive written policies for the transportation department’s operations and district officials did not maintain detailed records for the transportation department or develop procedures for evaluating the transportation department’s operations.

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