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X.3.B OSC Vendor Registration – X. Guide to Vendor/Customer Management
… The VMU uses this information to add the individual or business to the vendor file or obtain a single payment or … permanent residence is outside of the US. In order to do business with New York State, US foreign vendors must have a … forms, and completing the New York State Foreign Vendor Registration form. The Agency will submit these forms to the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3b-osc-vendor-registrationX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… OVERVIEW AND POLICIES All vendors providing goods or services to New York State must be registered in the … AND POLICIES New York State agencies can directly enter information in the Statewide Financial System (SFS) Vendor … organization name as it appears on legal documents (e.g., social security card, charter, Federal tax documentation, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationX.1 Overview – X. Guide to Vendor/Customer Management
… chapter is to provide the procedures and guidance that Business Units need to register vendors and customers with … of the State Comptroller’s (OSC) statewide reporting requirements to report the total funds received from one … and necessary details on all policies related to: Vendor Registration Maintenance of Vendor Records Single Payment …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x1-overviewXI.2.D Vendor Name on Contractual Agreements – XI. Procurement and Contract Management
… When entering into a contract, State agencies should reference the contractor’s … is registered in the Statewide Vendor File and has a valid New York State Vendor ID. The Statewide Vendor File identifies a vendor by a New York State assigned ten-digit vendor number instead of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2d-vendor-name-contractual-agreementsVendor File Advisories
View Vendor File Advisories issued by the Comptrollers Office
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisoryEnroll in the VendRep System
… To begin filing or reviewing a Vendor Responsibility Questionnaire, you must enroll your business or State contracting entity in the Office of the State Comptroller’s Online Services. … ID is not the Taxpayer ID Number. If you don’t have a NYS Vendor ID, contact the OSC Helpdesk to request one. How …
https://www.osc.ny.gov/state-vendors/vendrep/enroll-vendrep-systemContact Us
… General Inquiries Please include the name of the division or individual that you are contacting. Phone Email Office of the New York State Comptroller [email protected] Albany … Media Inquiries Albany: 518-474-4015 Fax: 518-473-8940 NYC: 212-383-1388 Fax: 212-681-4468 [email protected] …
https://www.osc.ny.gov/help/contact-usX.6.A Requesting a Special Use Vendor ID – X. Guide to Vendor/Customer Management
… starting with ‘0’. These Vendor IDs have been established for processing expenditures to unique vendors. The VMU will … Unit to approve and establish a Special Use vendor for a business need. Process and Document Preparation: … must submit a request to the Vendor Management Unit (VMU) for a new Special Use Vendor ID to use in the Statewide …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6a-requesting-special-use-vendor-idX.5.A Assigned Single Payment Vendor IDs – X. Guide to Vendor/Customer Management
… make payments to entities and individuals with an ongoing business relationship with New York State, agencies create … the SFS Vendor File, see guidance in Section 3 - Vendor Registration Overview of this Chapter. Other payments made in … rules and regulations. For more information on compliance requirements, see guidance in Section 3.A -Agency Vendor …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5a-assigned-single-payment-vendor-idsState Audits by Agency or Authority
View audits issued in the last four years by state agency
https://www.osc.ny.gov/state-agencies/audits/by-agencyState Audits Issued Over 60 Days Ago
View state audits issued by the Comptrollers Office than four years ago
https://www.osc.ny.gov/state-agencies/audits/by-date-olderElectronic Fund Transfer Instructions
… Use the following banking information when sending an ACH, Book Transfer, CHIPS, EFT or Federal Wire payment to the New York State Office of Unclaimed Funds. If you are … Name – The contact is the person who is most able to answer questions about the payment. Example 1: FINAL; LS 21; …
https://www.osc.ny.gov/unclaimed-funds/reporters/electronic-fund-transfer-instructionsX.10 Record Retention for Vendor Records – X. Guide to Vendor/Customer Management
… review. Business Units should note that OSC’s request for payment documentation is in support of its constitutional … See Section 3.A - Vendor Registration of this Chapter for more information on adding a vendor to the Statewide …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x10-record-retention-vendor-recordsVendRep System Guide for Vendors
… Welcome to the New York State VendRep System The VendRep System is a … Attachments allow vendors to easily provide an answer by uploading an existing document as a response to a … Select “Attach Document” as a method for providing an answer to a question Click the “Choose File” button Navigate …
https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-guide-vendorsRiverhead Central School District – Vendor Master File (2017M-139)
… Audit The purpose of our audit was to examine the vendor master file for the period July 1, 2015 through March 31, … written policies or procedures for maintaining the vendor master file. The District did not have any procedures in …
https://www.osc.ny.gov/local-government/audits/school-district/2017/09/22/riverhead-central-school-district-vendor-master-file-2017m-139Contract Advisory No. 31
… Guidance : Pursuant to Chapter 839 of the Laws of 2022, OSC approval is required for purchases from OGS centralized contracts exceeding the OSC approval thresholds. The process for obtaining OSC approval is as follows: Purchases …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/31-purchases-ogs-centralized-contractsProcurement and Contracting in New York
… Information Bid Protests Comptroller DiNapoli believes in empowering people to raise concerns about State contract … as well as state contracts, helps ensure fairness in State contracting and protects the interests of the State … contracts is a strong deterrent to waste, fraud and abuse in contracting. Comptroller DiNapoli provides annual updates …
https://www.osc.ny.gov/state-agencies/contractsIX.10.B Federal Treasury Offset Program (TOP) Background – IX. Federal Grants
… dealing with the federal government. This number is used for billing purposes, grant award applications, and drawdowns … state agency to the federal government. Billing records for services provided by federal agencies to all state … the payment is “offset” against the state’s request for federal grant funds, thereby reducing that day’s federal …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix10b-federal-treasury-offset-program-top-backgroundXII.5.C Selecting the Appropriate Vendor and Address Sequence – XII. Expenditures
… SECTION OVERVIEW AND POLICIES When processing payments to a vendor, Business Units should ensure the voucher is payable to the correct Vendor ID and the payment goes to … Units that are accustomed to identifying vendor IDs by matching on Taxpayer Identification Number (TIN) must …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5c-selecting-appropriate-vendor-and-address-sequenceXII.6.P Processing a Payment to a Military Address – XII. Expenditures
… with guidance on how to process payments to a military address using the Statewide Financial System (SFS). Process … first request a single payment vendor ID from the Office of the State Comptroller’s Vendor Management Unit. Please … refer to Section 6.D - Paying a Single Payment Vendor of this Chapter for information on how to process a single …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6p-processing-payment-military-address