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X.3.B OSC Vendor Registration – X. Guide to Vendor/Customer Management
… Vendor to the Statewide Vendor File of this Chapter for more information), single payment vendors ID (see … Section 3.B - Single Payment Vendor Add of this Chapter for more information), special use vendor ID (see Section … 3.B - Special Use Vendor ID Request of this Chapter for more information), and disregarded entity (see Section …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3b-osc-vendor-registrationX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… in the Statewide Vendor File add a significant number of vendors at one time resolve various issues which may be … to determine if the individual or entity they want to do business with is already a registered New York State vendor. … LIABILITY PARTNERSHIP LLP NEW YORK CITY NYC NEW YORK STATE NYS STATE UNIVERSITY OF NEW YORK SUNY TREASURER TRES UNITED …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationX.1 Overview – X. Guide to Vendor/Customer Management
… to register vendors and customers with New York State. VENDOR The Statewide Vendor File is a centralized repository designed to maintain … and necessary details on all policies related to: Vendor Registration Maintenance of Vendor Records Single Payment …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x1-overviewXI.2.D Vendor Name on Contractual Agreements – XI. Procurement and Contract Management
… agencies should reference the contractor’s legal name in the contractual agreement. In certain instances it may be appropriate to reference an … or alias (e.g. Doing Business As “DBA”) for a contractor in a contractual agreement. Should an alternative name or …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2d-vendor-name-contractual-agreementsContact Us
… General Inquiries Please include the name of the division or … 518-474-4015 Fax: 518-473-8940 [email protected] Inspector General 518-408-4906 Fax: 518-408-3931 … Contact information for general inquiries and specific divisions within the Office of …
https://www.osc.ny.gov/help/contact-usEnroll in the VendRep System
… To begin filing or reviewing a Vendor Responsibility … you don’t have a NYS Vendor ID, contact the OSC Helpdesk to request one. How to get started: Go to our Online Services Portal Select … To begin filing or reviewing a Vendor Responsibility …
https://www.osc.ny.gov/state-vendors/vendrep/enroll-vendrep-systemX.6.A Requesting a Special Use Vendor ID – X. Guide to Vendor/Customer Management
… The VMU assigns Special Use Vendor IDs starting with ‘0’. These Vendor IDs have been … established for processing expenditures to unique vendors. The VMU will work with the New York State Business Unit to … The VMU assigns Special Use Vendor IDs starting with 0 …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6a-requesting-special-use-vendor-idX.5.A Assigned Single Payment Vendor IDs – X. Guide to Vendor/Customer Management
… Unit manages the SFS Vendor File to ensure compliance with all applicable rules and regulations. For more information on adding regular vendors to the SFS … payment vendor IDs. The use of a single payment vendor ID is limited to programs with a singular purpose, where …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5a-assigned-single-payment-vendor-idsState Audits by Agency or Authority
… View audits issued in the last four years by state agency …
https://www.osc.ny.gov/state-agencies/audits/by-agencyVendor File Advisories
… View Vendor File Advisories issued by the Comptrollers Office …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisoryState Audits Issued Over 60 Days Ago
View state audits issued by the Comptrollers Office than four years ago
https://www.osc.ny.gov/state-agencies/audits/by-date-olderX.10 Record Retention for Vendor Records – X. Guide to Vendor/Customer Management
… from the Business Unit to support information that is entered into the Statewide Vendor File in the SFS. As a … review. Business Units should note that OSC’s request for payment documentation is in support of its constitutional and statutory authority …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x10-record-retention-vendor-recordsVendRep System Guide for Vendors
… application for the creation, completion, certification, and review of electronic versions of Vendor Responsibility … As a vendor you can: Electronically complete, certify and submit your questionnaire Notify State contracting entities and users within your organization that a questionnaire has …
https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-guide-vendorsElectronic Fund Transfer Instructions
… unfamiliar with making electronic payments, contact your bank for guidance with the transaction. Bank JP MORGAN CHASE Account Name SNY BUREAU OF ABANDONED PROPERTY Routing …
https://www.osc.ny.gov/unclaimed-funds/reporters/electronic-fund-transfer-instructionsRiverhead Central School District – Vendor Master File (2017M-139)
… purpose of our audit was to examine the vendor master file for the period July 1, 2015 through March 31, 2017. … 5,500 students. General fund budgeted appropriations for the 2016-17 fiscal year totaled approximately $130.7 … have not established written policies or procedures for maintaining the vendor master file. The District did not …
https://www.osc.ny.gov/local-government/audits/school-district/2017/09/22/riverhead-central-school-district-vendor-master-file-2017m-139Contract Advisory No. 31
… Submission System (EDSS). EBP Electronic – Lowest Price (IFB) EBV Electronic – Best Value (RFP) Purchases to … be included in the submission. EBP Electronic – Lowest Price (IFB) EBV Electronic – Best Value (RFP) Once SFS … be issued from the “OC” transaction; “OC” transactions are used only as the process for obtaining OSC approval. …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/31-purchases-ogs-centralized-contractsProcurement and Contracting in New York
… of State Contracts The independent review of contracts is a strong deterrent to waste, fraud and abuse in … Act Report The Office of the State Comptroller (OSC) is required to produce the annual Procurement Stewardship Act … PDF ) BID Protest Determinations Annual Employment Reports for Consultant Contracts ( Form A ) ( Form B ) You can …
https://www.osc.ny.gov/state-agencies/contractsIX.10.B Federal Treasury Offset Program (TOP) Background – IX. Federal Grants
… dealing with the federal government. This number is used for billing purposes, grant award applications, and drawdowns … state agency to the federal government. Billing records for services provided by federal agencies to all state … the payment is “offset” against the state’s request for federal grant funds, thereby reducing that day’s federal …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix10b-federal-treasury-offset-program-top-backgroundXII.5.C Selecting the Appropriate Vendor and Address Sequence – XII. Expenditures
… Select the appropriate Address Sequence on the Invoice tab of the voucher for the address from where the vendor … originated. If an address is not selected on the Invoice tab , the system will populate the default address associated … service interruption. The Office of the State Comptroller has worked with certain complex vendors to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5c-selecting-appropriate-vendor-and-address-sequenceXII.6.P Processing a Payment to a Military Address – XII. Expenditures
… Postal Service’s guidelines and restrictions on processing mail to military addresses, as outlined on their website . …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6p-processing-payment-military-address