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X.3.B OSC Vendor Registration – X. Guide to Vendor/Customer Management
… or organized outside the United States (US), with a legal address or a permanent residence outside of the US. It can … (EIN), Social Security Number (SSN), etc. Remittance Address Mailing address for payments, 1099s, if applicable, and official …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3b-osc-vendor-registrationX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… All vendors providing goods or services to New York State must be registered in the Statewide Vendor File. This … Vendor Add Portal SECTION OVERVIEW AND POLICIES New York State agencies can directly enter information in the … vendors in the Statewide Vendor File. The Office of the State Comptroller requires agencies to obtain all necessary …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationX.1 Overview – X. Guide to Vendor/Customer Management
… and necessary details on all policies related to: Vendor Registration Maintenance of Vendor Records Single Payment …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x1-overviewContact Us
… New York City Office (212) 417-5200 Unclaimed Funds 1-800-221-9311 or 518-270-2200 Unclaimed Funds Email Form …
https://www.osc.ny.gov/help/contact-usXI.2.D Vendor Name on Contractual Agreements – XI. Procurement and Contract Management
… a contract, State agencies should reference the contractor’s legal name in the contractual agreement. In certain … a vendor by a New York State assigned ten-digit vendor number instead of its Federal Tax Identification Number. In … on the SFS. (See Chapter X, Section 1- Guide to Vendor/Customer Management Overview of this Guide, for more …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2d-vendor-name-contractual-agreementsEnroll in the VendRep System
… filing or reviewing a Vendor Responsibility Questionnaire, you must enroll your business or State contracting entity in … of the State Comptroller’s Online Services. Vendors Before you begin, be sure you have the: Vendor Name : Legal Business Name Vendor ID : …
https://www.osc.ny.gov/state-vendors/vendrep/enroll-vendrep-systemX.6.A Requesting a Special Use Vendor ID – X. Guide to Vendor/Customer Management
… The VMU assigns Special Use Vendor IDs starting with ‘0’. These Vendor IDs have been … State Business Unit to approve and establish a Special Use vendor for a business need. Process and Document … to the Vendor Management Unit (VMU) for a new Special Use Vendor ID to use in the Statewide Financial System (SFS). …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6a-requesting-special-use-vendor-idX.5.A Assigned Single Payment Vendor IDs – X. Guide to Vendor/Customer Management
… needs a single payment vendor ID that is not listed in the chart, the agency should request a Single Payment Vendor ID … link below. Assigned Single Payment Vendor IDs – General Chart B. REVENUE REFUNDS In certain circumstances, New York … List of Assigned Refund Single Payment Vendor IDs The chart linked below lists the single payment vendor IDs …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5a-assigned-single-payment-vendor-idsState Audits by Agency or Authority
View audits issued in the last four years by state agency
https://www.osc.ny.gov/state-agencies/audits/by-agencyX.10 Record Retention for Vendor Records – X. Guide to Vendor/Customer Management
… OSC may contact the Business Unit’s personnel to either request documentation be sent to OSC or conduct an on-site … timely review. Business Units should note that OSC’s request for payment documentation is in support of its constitutional …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x10-record-retention-vendor-recordsVendRep System Guide for Vendors
… certified Add User Click "Add User" From the Notification Search page, choose to search for a user by "First Name" or "Last Name" Enter the search term in the text box and click "Search" Place a …
https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-guide-vendorsContract Advisory No. 31
… from which you are purchasing. No pre-encumbrance (fund reservation) is required for the “OC” transaction. SFS users …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/31-purchases-ogs-centralized-contractsRiverhead Central School District – Vendor Master File (2017M-139)
… Audit The purpose of our audit was to examine the vendor master file for the period July 1, 2015 through March 31, … written policies or procedures for maintaining the vendor master file. The District did not have any procedures in … determine whether a vendor name is already included in the master file before creating a new entry and did not …
https://www.osc.ny.gov/local-government/audits/school-district/2017/09/22/riverhead-central-school-district-vendor-master-file-2017m-139State Audits Issued Over 60 Days Ago
View state audits issued by the Comptrollers Office than four years ago
https://www.osc.ny.gov/state-agencies/audits/by-date-olderProcurement and Contracting in New York
… Information Bid Protests Comptroller DiNapoli believes in empowering people to raise concerns about State contract … as well as state contracts, helps ensure fairness in State contracting and protects the interests of the State … contracts is a strong deterrent to waste, fraud and abuse in contracting. Comptroller DiNapoli provides annual updates …
https://www.osc.ny.gov/state-agencies/contractsIX.10.B Federal Treasury Offset Program (TOP) Background – IX. Federal Grants
… of Treasury’s Bureau of the Fiscal Service established a centralized process called the “Treasury Offset Program” … request for federal grant funds, thereby reducing that day’s federal grant payment without regard to which state … of Taxation and Finance’s Treasury staff. Monthly (by the 10 th ) OSC will email each debtor agency and each agency …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix10b-federal-treasury-offset-program-top-backgroundVendor File Advisories
… View Vendor File Advisories issued by the Comptrollers Office …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisoryXII.5.C Selecting the Appropriate Vendor and Address Sequence – XII. Expenditures
… Sequence associated with the remit-to address on the invoice for the vendor to receive payment. If vendors are … address: Select the appropriate Address Sequence on the Invoice tab of the voucher for the address from where the vendor mailed the invoice. Select the address that corresponds to where the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5c-selecting-appropriate-vendor-and-address-sequenceXII.6.P Processing a Payment to a Military Address – XII. Expenditures
… This section provides Business Units with guidance on how to process payments to a military address using the Statewide … - Requesting a Single Payment Vendor ID for information on how to request a single payment vendor identification number. … This section provides Business Units with guidance on how to process payments to a military address using the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6p-processing-payment-military-addressState Comptroller DiNapoli Releases School Audits
… Free School District – Non-Instructional Overtime (Nassau County) District officials did not adequately monitor … Catskill Central School District – Financial Management (Greene County) Budget appropriations were overestimated by nearly …
https://www.osc.ny.gov/press/releases/2017/10/state-comptroller-dinapoli-releases-school-audits