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X.3.B OSC Vendor Registration – X. Guide to Vendor/Customer Management

… the SFS Vendor File as a regular vendor. In the majority of cases, agencies doing business with the vendor are … 3.B - Add a Foreign Vendor to the Statewide Vendor File of this Chapter for more information), single payment vendors ID (see Section 3.B - Single Payment Vendor Add of this Chapter for more information), special use vendor ID …

https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3b-osc-vendor-registration

X.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management

… in the Statewide Vendor File add a significant number of vendors at one time resolve various issues which may be … register vendors in the Statewide Vendor File. The Office of the State Comptroller requires agencies to obtain all … due to 1099 reporting errors, as required by the Code of Federal Regulations (CFR) section 301.6724-1. Please see …

https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registration

X.1 Overview – X. Guide to Vendor/Customer Management

… database of all vendors - entities that provide goods or services to, have an ongoing relationship with, and receive … a New York State assigned ten-digit vendor identification number instead of their Federal Tax Identification Number. … Vendor ID to each Business Unit when conducting business. CUSTOMER The New York State Customer File is a centralized …

https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x1-overview

XI.2.D Vendor Name on Contractual Agreements – XI. Procurement and Contract Management

… a vendor by a New York State assigned ten-digit vendor number instead of its Federal Tax Identification Number. In … on the SFS. (See Chapter X, Section 1- Guide to Vendor/Customer Management Overview of this Guide, for more … they must be registered in the Centralized Corporate Customer File and assigned a Customer ID. (See Chapter X, …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2d-vendor-name-contractual-agreements

Contact Us

… General Inquiries Please include the name of the division or individual that you are contacting. Phone Email Office of the New York State Comptroller [email protected] Albany … 1-877-NYSAVES 1-877-697-2837 [email protected] Division of Diversity Management (518) 473-1368 [email protected] …

https://www.osc.ny.gov/help/contact-us

Enroll in the VendRep System

… To begin filing or reviewing a Vendor Responsibility Questionnaire, you must enroll your … Services. Vendors Before you begin, be sure you have the: Vendor Name : Legal Business Name Vendor ID : New York State Vendor Identification Number Note: … To begin filing or reviewing a Vendor Responsibility Questionnaire you must enroll your …

https://www.osc.ny.gov/state-vendors/vendrep/enroll-vendrep-system

X.6.A Requesting a Special Use Vendor ID – X. Guide to Vendor/Customer Management

… The VMU assigns Special Use Vendor IDs starting with ‘0’. These Vendor IDs have been established for processing expenditures … State Business Unit to approve and establish a Special Use vendor for a business need. Process and Document Preparation: … The VMU assigns Special Use Vendor IDs starting with 0 …

https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6a-requesting-special-use-vendor-id

X.5.A Assigned Single Payment Vendor IDs – X. Guide to Vendor/Customer Management

… SFS Vendor File using the Vendor Add Function. The Office of the State Comptroller’s Vendor Management Unit manages the … see guidance in Section 3 - Vendor Registration Overview of this Chapter. Other payments made in SFS for specific … are processed using single payment vendor IDs. The use of a single payment vendor ID is limited to programs with a …

https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5a-assigned-single-payment-vendor-ids

X.10 Record Retention for Vendor Records – X. Guide to Vendor/Customer Management

… AND POLICIES This section informs Business Units of the Office of the State Comptroller’s (OSC) record retention … This section informs Business Units of the Office of the State Comptrollers OSC record retention …

https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x10-record-retention-vendor-records

Electronic Fund Transfer Instructions

… payments. If an alternate form of payment is needed, use the following banking information when sending an ACH, Book Transfer, CHIPS, EFT, or Federal Wire payment to the New York State Office of Unclaimed Funds. If you are unfamiliar with … Use the following banking information when sending an ACH Book …

https://www.osc.ny.gov/unclaimed-funds/reporters/electronic-fund-transfer-instructions

VendRep System Guide for Vendors

… responsibility tasks that are required when engaging in business with the State of New York for contracting … Complete a New York State Substitute Form W-9 Log into the New York State Vendor Self-Service Portal at … the bottom of the page, to view the entire questionnaire Print a Questionnaire Printing a questionnaire includes Basic …

https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-guide-vendors

Riverhead Central School District – Vendor Master File (2017M-139)

… through March 31, 2017. Background The Riverhead Central School District is located in the Towns of Brookhaven, … Riverhead Central School District Vendor Master File 2017M139 …

https://www.osc.ny.gov/local-government/audits/school-district/2017/09/22/riverhead-central-school-district-vendor-master-file-2017m-139

Contract Advisory No. 31

… – Lowest Price (IFB) EBV Electronic – Best Value (RFP) Purchases to be made from an OGS centralized contract … – Lowest Price (IFB) EBV Electronic – Best Value (RFP) Once SFS users receive notification of the OC …

https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/31-purchases-ogs-centralized-contracts

IX.10.B Federal Treasury Offset Program (TOP) Background – IX. Federal Grants

… billing purposes, grant award applications, and drawdowns of federal grant funds from the Department of Treasury. The Department of Treasury’s Bureau of the Fiscal Service established a …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix10b-federal-treasury-offset-program-top-background

Procurement and Contracting in New York

… to be used when an interested party asserts to the Office of the State Comptroller (OSC) that the Comptroller should … contracting entity. The Comptroller's independent review of bid protests, as well as state contracts, helps ensure … fairness in State contracting and protects the interests of the State and its taxpayers. Resources How to Protest a …

https://www.osc.ny.gov/state-agencies/contracts

XII.5.C Selecting the Appropriate Vendor and Address Sequence – XII. Expenditures

… a voucher, the Business Unit should select the Vendor ID of the vendor that provided the goods or services. This is … Therefore, Business Units should determine the Vendor ID of the entity they are doing business with by matching more than one piece of information. To accomplish this, Business Units should …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5c-selecting-appropriate-vendor-and-address-sequence

XII.6.P Processing a Payment to a Military Address – XII. Expenditures

… SECTION OVERVIEW AND POLICIES This section provides Business Units with guidance on how to process payments to a military address using the Statewide … This section provides Business Units with guidance on how to process payments to a military address using the …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6p-processing-payment-military-address

State Comptroller DiNapoli Releases School Audits

… New York State Comptroller Thomas P. DiNapoli today announced … information on 140,000 state contracts, visit Open Book New York . The easy-to-use website was created to promote … New York State Comptroller Thomas P DiNapoli announced today …

https://www.osc.ny.gov/press/releases/2017/10/state-comptroller-dinapoli-releases-school-audits