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VII.3.A AP Adjustment Voucher Preparation – VII. State Revenues and Appropriated Loan Receivables

… in an inaccurate 1099 being issued to the vendor. Supplier ID/Vendor ID The supplier ID should match the original … level in SFS, agencies should send their checks to DTF – Treasury to be deposited to the General Checking Account (GCA), see:  Section 3.B – AP Adjustment Voucher – Treasury Requirements  of this Chapter for more information. …

Accounts Payable Advisory No. 22

… Subject: Importance of Referencing a Contract Number on a Purchase Order or Voucher Guidance: All Business … Importance of Referencing a Contract Number on a Purchase Order or Voucher …

XII.6.B Land Acquisition Payments – XII. Expenditures

… State agencies (agencies) acquire real property (i.e., land) either voluntarily, by purchasing the land from the landowner at an agreed upon price, or … enter into a contract with the landowner(s) to acquire the land, subject to approval by the Office of the Attorney …

Accounts Payable Advisory No. 15

… Authorizers, see the Guide to Financial Operations (GFO),  Chapter XII, Section 4.B - Certification of Vouchers . For … Authorizer in OSC’s Contact Database, see the  GFO,  Chapter XII, Section 4.C - Updating Agency Certifiers . Since …

XII.7.D Expedite Requests – XII. Expenditures

… to, emergencies (e.g., public health and safety), vendor cash flow concerns, or Prompt Payment Interest savings. The … When an agency determines the need to expedite voucher processing, it must submit the voucher to the Office of the State Comptroller through the …

XII.9.F Correcting Payments Processed Against the Incorrect Purchase Order – XII. Expenditures

… payments processed against the wrong purchase order when funds are still active. Paying against the wrong … correcting payments made against the wrong purchase order when the purchase order references a contract must also be … payments processed against the wrong purchase order when funds are still active …

XII.10.A Lapsing and Year-End Procedures for Payment Processing – XII. Expenditures

… appropriations have an appropriation lapsing date of June 30th. Local Assistance, Community Projects, Capital Projects, … of New York (CUNY) have a fiscal year ending on June 30th. Appropriations for SUNY and CUNY State Operations and SUNY Aid to Localities lapse on September 30th. CUNY Stabilization Account appropriations lapse on …

XII.8.F Changes to Vouchers After Submission to OSC – XII. Expenditures

… defaults for the voucher (e.g., payment method, bank account for ACH, address sequence for checks). Scheduled … date that funds are made available in the vendor’s bank account, which is two business days after the voucher is …

VII.10.B Establishing and Increasing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables

… an accounts receivable balance in the Modified Accrual Ledger and can be viewed by running the … the accounts receivable balance in the Modified Accrual Ledger. Whenever these codes are used, BSE contacts BSAO for …

XII.8 Overview – XII. Expenditures

… is routed to the Office of the State Comptroller (OSC) for audit. The OSC approves the voucher. The Treasury …

XII.4.D Certification of Internal Controls over the Payment Process – XII. Expenditures

… POLICIES Internal Controls Assessment Title 2, Chapter I, Part 6, Section 6.6 of the New York Codes, Rules and Regulations requires the … the internal controls over the payment process as a basis for that certification. To the extent feasible, separation of … Title 2 Chapter I Part 66 of the New York Codes Rules and Regulations requires …

X.6 Overview – X. Guide to Vendor/Customer Management

… advance accounts and depositing funds to a sole custody account. These Vendor IDs may only be used by the agency … may only be initiated by OSC as part of the advance account/sole custody process. Use a Regular Voucher when … a check. These types of payments are deposited into a bank account other than the General Checking account. The creation …

XII.6.J Paying a Refund – XII. Expenditures

… to process vouchers to refund revenue received. New York State often collects revenue from individuals or businesses … not currently existing, must contact the Office of the State Comptroller’s Vendor Management Unit to request a … - Requesting a Single Payment Vendor ID for instructions on how to obtain a single payment vendor ID. Refer to Section …

XII.8 Voucher Processing – XII. Expenditures

XII.5.L Entering Appropriate Detail in the Invoice Line Fields – XII. Expenditures

… SECTION OVERVIEW AND POLICIES Business Units must use the Invoice Lines section of the voucher in the Statewide Financial System (SFS) to record as much information as possible about the goods or services … Business Units must use the Invoice Lines section of the voucher in the Statewide …

XII.6.A.A Using the Real Estate Module to Pay Lease Vouchers – XII. Expenditures

… has added functionality to allow for the management of Real Estate assets and leases. This section provides New York … the Accounts Payable module for leases utilizing the SFS Real Estate module. Scheduling the creation of lease vouchers via the Real Estate Module results in faster and more accurate …

IX.8.D Electronic Refund Payments to the U.S. HHS – IX. Federal Grants

… procedures that follow pertain to the refund or return of federal funds to the US HHS due to: Excessive cash balances … (Expenditure Adjustment Journal transactions crediting federal funds); Any other accounting adjustment that results in an increase in federal fund cash that will not be immediately disbursed for …

XII.5.N Processing Vouchers using the MSC01 Business Unit – XII. Expenditures

… Preparation In the event that an agency must process a payment that uses the MSC01 Business Unit coding, the … Unit on the voucher header for any transactions. Guide to Financial Operations REV. 09/20/2016 … In the event that an agency must process a payment that uses the MSC01 Business Unit coding the agency …

XII.5.M Selecting the Appropriate Handling Code – XII. Expenditures

… can use them. Process and Document Preparation: HANDLING CODE DESCRIPTION A Handling code “A” allows a Business Unit’s … of the voucher to ensure the check will not be combined with payments made by other Business Units processed that … are required and documentation must be submitted with the check. Prepayments are not allowed on routine vendor …

XII.6.D Paying a Single Payment Vendor – XII. Expenditures

… Do not use any punctuation or special characters except when “&” is part of the entity’s legal name. Example: … use “THE” if it is part of the entity’s legal name, except when it is the first word of the legal entity name. Example: … GROUP The following table lists the unique coding to use when processing a single payment voucher. Legacy Bulkload …