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Accounts Payable Advisory No. 22

… Number on a Purchase Order or Voucher Guidance: All Business Units that purchase goods and/or services on an … order or voucher also facilitates Minority and Women Owned Business Entity (MWBE) reporting.  Without this reference, … in the New York State Contract System.  Therefore, Business Units’ quarterly and yearly MWBE utilization …

XII.6.B Land Acquisition Payments – XII. Expenditures

… SECTION OVERVIEW New York State agencies (agencies) acquire real property (i.e., land) either voluntarily, by purchasing … load land acquisition voucher, including coding for the real estate tax reimbursement, the interest on the purchase, … load land acquisition voucher, including coding for the real estate tax reimbursement, the interest on the purchase, …

Accounts Payable Advisory No. 15

… using SFS must also be designated and recorded in OSC’s Contact Database as a “State Agency – Voucher Authorizer”.  … how to designate someone as a Voucher Authorizer in OSC’s Contact Database, see the  GFO,  Chapter XII, Section 4.C - …

Extra Service Payroll Voucher - AC 873

Extra Service Payroll Voucher - AC 873

XII.7.D Expedite Requests – XII. Expenditures

… time for SFS batch processes, such as Budget Check which runs hourly, to complete. The agency must contact BSE at …

XII.9.F Correcting Payments Processed Against the Incorrect Purchase Order – XII. Expenditures

… original payment referencing the incorrect purchase order number and the original voucher number. Process a regular … order, please contact the Bureau of State Expenditures’ Customer Service Help Desk at (518) 474-4868, or by email addressed to …

XII.10.A Lapsing and Year-End Procedures for Payment Processing – XII. Expenditures

… The purpose of this section is to provide guidance to Business Units on year end payment processing and lapsing … can be legally used and is the date by which a Business Unit must process its vouchers using that … from the prior fiscal year. To ensure timely processing, Business Units are encouraged to review the “Appropriation …

XII.8.F Changes to Vouchers After Submission to OSC – XII. Expenditures

… Sequence – used to indicate which address from a vendor’s record should be used to mail a check. Vendor Location – … OSC. Process and Transaction Preparation: Agencies should contact the Bureau of State Expenditures’ Customer Service Help Desk at (518) 474-4868, or by email …

VII.10.B Establishing and Increasing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables

… XIV, Section 4.B - Establishment and Closing of Bank Accounts of this Guide. A consolidated bank account in the … below. When used these specific codes create an accounts receivable balance in the Modified Accrual Ledger and can be … CASH ADVANCES (Not used to reimburse an advance account.) Payment Type Advance Account Code Petty Cash 59001 Travel …

XII.8 Overview – XII. Expenditures

… to the vendor in the form of a check, Automated Clearing House payment, or wire transfer. Sections A and B will …

XII.4.D Certification of Internal Controls over the Payment Process – XII. Expenditures

… payment functions; To the extent feasible, separation of online data entry of claims from claim certification functions; and Security over authorized access to agency-controlled systems in the form of operator identification and passwords. Voucher …

X.6 Overview – X. Guide to Vendor/Customer Management

… vendors. 032. . . . . . . To be used by OSC’s Bureau of Unclaimed Funds when processing transactions to individuals who receive unclaimed funds. These Vendor IDs may not be used by any …

XII.6.J Paying a Refund – XII. Expenditures

… fields when processing refunds. Legacy Bulkload Field Name PeopleSoft Bulkload Field Name SFS Field Name SFS Voucher Coding T302-PAYEE-NAME … (518) 474-4868, or by email addressed to [email protected].gov . Guide to Financial Operations REV. 06/20/2012 …

XII.6.A.A Using the Real Estate Module to Pay Lease Vouchers – XII. Expenditures

… SECTION OVERVIEW AND POLICIES The Statewide Financial System (SFS) has added functionality to allow for the management of Real Estate assets and leases. This section … The Statewide Financial System SFS has added functionality to …

XII.5.L Entering Appropriate Detail in the Invoice Line Fields – XII. Expenditures

… SECTION OVERVIEW AND POLICIES Business Units must use the Invoice Lines section of the voucher in the Statewide Financial System (SFS) to record as much … Business Units must use the Invoice Lines section of the voucher in the Statewide Financial System SFS to record as much …

IX.8.D Electronic Refund Payments to the U.S. HHS – IX. Federal Grants

… this needs to be communicated to  FederalBilling@osc.ny.gov  prior to entering any transaction that would bill … Refund. ‘Refund’ can be shortened if your PMS PAN/Document ID/Reason is too long for the field. Location – LOC01 Payment … be processed through the normal draw process). The voucher ID of the ROA or the journal ID that was used to deposit the …

XII.5.N Processing Vouchers using the MSC01 Business Unit – XII. Expenditures

… Process and Document Preparation In the event that an agency must process a payment that uses … In the event that an agency must process a payment that uses …

XII.5.M Selecting the Appropriate Handling Code – XII. Expenditures

… to identify payments Voucher for advance payment to the Federal government (e.g., Superintendent of Documents, … at (518) 474-4868 or [email protected] . T Land Claim Tax Payment X Payroll Deduction Unit - This code is for OSC use only. It is used …

XII.8 Voucher Processing – XII. Expenditures

XII.6.D Paying a Single Payment Vendor – XII. Expenditures

… Compress last names that contain a space. Example: Enter DE BONIS as DEBONIS Replace hyphens with a space. Example: …