Search
The Prompt Contracting Law - Background
Chapter 166 of the Laws of 1991 added Article XI-B (the Prompt Contracting Law) to the State Finance Law to promote prompt contracting with not-for-profit organ
https://www.osc.ny.gov/files/state-agencies/contracts/pdf/pcl-background.pdfXII.5.F Payment Dates and Terms Overview – XII. Expenditures
… required appropriation. Examples: Appropriations for the Legislature and Judiciary, which must be approved by the … appropriations added to the Governor’s budget bills by the Legislature, which become law when signed by the Governor Any items vetoed that are separately reconsidered by the Legislature and, if on reconsideration, are approved by …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5f-payment-dates-and-terms-overviewXIX.1.D Project Costing Terminology – XIX. Project Costing (PCIP)
… designed to produce a unique product, service or result. In the SFS, a project is used to collect and track costs … is the default status used when a project is established in the SFS. HOLD - Projects with a hold status prevent … by the cognizant state agency. Projects do not appear in prompt lists. Projects are not available for transactions. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix1d-project-costing-terminologyXI.4 Overview – XI. Procurement and Contract Management
… as service agreements that support the mission of an agency by ensuring that critical services are provided. … has been enacted to facilitate timely review and approval of these agreements, including delineation of requirements for the assessment, suspension or waiver of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi4-overviewAccounts Payable Advisory No. 61
… Subject : Expedite Requests Guidance : The Office of The State Comptroller (OSC) has new guidance regarding … and approval of vouchers to create a payment sooner than the standard process allows. In these limited situations, the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/61-expedite-requestsXII.4.F Proper Invoice – XII. Expenditures
… SECTION OVERVIEW AND POLICIES This section provides agencies with guidance regarding a … as provided by ordering agency. When an invoice does not contain the above information, agencies must reject the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4f-proper-invoiceX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… AND POLICIES The “Identifying Information” section of the Vendor Record contains useful information about the … Vendor Management Unit. Important sections are as follows: Classification – Reflects the type of business relationship … does with that vendor. A vendor can only have a single classification. Vendors will be classified at the broadest …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationAccounts Payable Advisory No. 74
… Subject : Updated guidance related to the issuance of requisitions and purchase orders to … with Proactis as of October 19 th , 2023, resulting in the decommission of the eMarketplace. Effective immediately, agencies (i) may not create new eMarketplace requisitions, (ii) must source …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/74-emarketplace-decommissionedContract Advisory No. 27
… agree to accept ACH increase the Prompt Payment benefit by ensuring that funds are paid directly to their designated … of ACH are: An efficient and secure method of payment; A more cost effective process than sending a check; and … to pay vendors electronically (ACH). Therefore, payments being made against purchases from these centralized contracts …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/27-electronic-payments-ach-agency-specific-contractsVI.3.A Overview – VI. Budgets
… §6-9 govern the movement of budget authority for the NYS Legislature appropriations. State Finance Law §179-H governs …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi3a-overviewMcLean Fire District - Financial Operations (2017M-296)
… stock. District officials agreed with our recommendations and indicated they planned to take corrective action. … …
https://www.osc.ny.gov/local-government/audits/fire-district/2018/10/05/mclean-fire-district-financial-operations-2017m-296Vendor File Advisory No. 7
… Subject : Changes to Supplier registration and forms and Supplier Self-Serve … and procedures regarding vendor creation and maintenance in the Statewide Financial System (SFS). The SFS will be … The following forms will be updated to reflect the need to collect the information to register a vendor as described in …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/7-supplier-updatesXIV.13.B Error Identification and Resolution – XIV. Special Procedures
… Interest is paid to the vendor at the same time the voucher is paid. Pursuant … System to get the reclassification journal entries posted. It is extremely important for these entries to be posted …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv13b-error-identification-and-resolutionAccounts Payable Advisory No. 52
… payment of invoices, and provides the opportunity to take full advantage of any discounts vendors may offer. Prior to …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/52-gfo-receiving-section-xi-a9XII.7.D Expedite Requests – XII. Expenditures
… of State Expenditures’ (BSE) standard business process is to approve vouchers within two business days after agencies … agency determines the need to expedite voucher processing, it must submit the voucher to the Office of the State …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii7d-expedite-requestsPrompt Payment Interest Report FY 2022-2023, May 2023
For State Fiscal Year (SFY) 2022-23, agencies paid vendors $4,087,280 in interest, an increase of $3,081,904 (approximately 307 percent) from SFY 2021-22.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2022-23.pdfPrompt Payment Interest Report FY 2023-2024, May 2024
For State Fiscal Year (SFY) 2023-24, agencies paid vendors $3,960,506 in interest, a decrease of $126,774 (approximately 3 percent) from SFY 2022-23.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2023-24.pdfPrompt Payment Interest Report FY 2021-2022, May 2022
For State Fiscal Year (SFY) 2021-22, agencies paid vendors $1,005,376 in interest, a decrease of $445,842 (approximately 31 percent) from SFY 2020-21.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2021-22.pdfPrompt Payment Interest Report FY 2020-2021, May 2021
For State Fiscal Year (SFY) 2020-21, agencies paid vendors $1,451,218 in interest, a decrease of $279,793 (approximately 16 percent) from SFY 2019-20.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2020-21.pdfPrompt Payment Interest Report FY 2019-2020, May 2020
For fiscal year 2019-2020, agencies paid vendors $1,731,011 in interest, an increase of $202,120 (approximately 13 percent) from 2018-19.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2019-20.pdf