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XI.2.F Timely Submittal of Contracts – XI. Procurement and Contract Management
… Sufficient time must be incorporated to allow for review of contract transactions submitted to the Office of the State Comptroller (OSC). RISKS IN PROVIDING GOODS OR … providing goods or services prior to OSC approval of a contract assumes a risk of non-payment or reduced …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2f-timely-submittal-contractsXII.5.F Payment Dates and Terms Overview – XII. Expenditures
… property, or services delivered or rendered, in such form and supported by such other substantiating documentation …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5f-payment-dates-and-terms-overviewXIX.1.D Project Costing Terminology – XIX. Project Costing (PCIP)
… about the payment or grant (e.g. hospital program, local road and bridge program, etc.) Project Activity is a Project …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix1d-project-costing-terminologyX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… – Designations authorized by a government entity or program which “certifies” a vendor has met certain … (e.g., Blind Annuity Veterans, Gold Star Parent, Master Teacher, receivers of loan forgiveness monies, receivers of … under the State’s prompt payment legislation have the certification “Small Business - SFL 179-F.” Vendors may …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationXI.4 Overview – XI. Procurement and Contract Management
… service agreements that support the mission of an agency by ensuring that critical services are provided. … service agreements that support the mission of an agency by ensuring that critical services are provided …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi4-overviewXII.4.F Proper Invoice – XII. Expenditures
… SECTION OVERVIEW AND POLICIES This section provides agencies with guidance regarding a proper … Invoice Date; Unique invoice number as described in Section 5.B – Unique Invoice Number Requirements of this … This section provides agencies with guidance regarding a proper …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4f-proper-invoiceAccounts Payable Advisory No. 61
… emergencies (e.g., public health and safety), vendor cash flow concerns, or Prompt Payment Interest savings. For …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/61-expedite-requestsVI.3.A Overview – VI. Budgets
… of transfer being performed. State Statutes State Finance Law §51 governs the movement of budget authority for … segregated will be converted into a reserve segregation. Starting with the enacted 2015-16 budget, each appropriation … Budget Entry Type are the fields highlighted below which is used to classify the type of budget entry. The Budget …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi3a-overviewAccounts Payable Advisory No. 74
… Reference : Guide to Financial Operations (GFO): XII.5.I Prompt Payment Interest XI-A.6 Auto-Sourcing Purchase Orders …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/74-emarketplace-decommissionedContract Advisory No. 27
… bank accounts, thus eliminating the delay of check clearance policies and traditional mail lead time. Some …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/27-electronic-payments-ach-agency-specific-contractsVendor File Advisory No. 7
… Subject : Changes to Supplier registration and forms and Supplier Self-Serve Portal coinciding with the 2017 … Portal, vendor registration process, and vendor forms. Vendor Self-Service Portal - Winter Update Vendors … payment legislation in State Finance Law Sec 179-f. Vendor forms and OSC webpages will be updated to reflect the Portal …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/7-supplier-updatesXIV.13.B Error Identification and Resolution – XIV. Special Procedures
… Interest is paid to the vendor at the same time the voucher is paid. Pursuant to Section 179-h of the State Finance Law, … an interest reclassification journal entry has errors and is unable to post in SFS. State agencies are expected to … Interest is paid to the vendor at the same time the voucher is paid …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv13b-error-identification-and-resolutionMcLean Fire District - Financial Operations (2017M-296)
… The Treasurer did not adequately secure unused check stock. Key Recommendations The Board should ensure the annual … of our audit. The Treasurer should secure District check stock. District officials agreed with our recommendations and …
https://www.osc.ny.gov/local-government/audits/fire-district/2018/10/05/mclean-fire-district-financial-operations-2017m-296Accounts Payable Advisory No. 52
… Subject: The purpose of this section is to provide guidance to ensure that agencies receive the … The purpose of this section is to provide guidance to ensure that agencies receive the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/52-gfo-receiving-section-xi-a9XII.7.D Expedite Requests – XII. Expenditures
… days after agencies have entered the vouchers in the Statewide Financial System (SFS). In certain limited cases, … voucher to the Office of the State Comptroller through the Statewide Financial System (SFS). The agency must allow … days after agencies have entered the vouchers in the Statewide Financial System SFS …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii7d-expedite-requestsPrompt Payment Interest Report FY 2023-2024, May 2024
For State Fiscal Year (SFY) 2023-24, agencies paid vendors $3,960,506 in interest, a decrease of $126,774 (approximately 3 percent) from SFY 2022-23.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2023-24.pdfPrompt Payment Interest Report FY 2022-2023, May 2023
For State Fiscal Year (SFY) 2022-23, agencies paid vendors $4,087,280 in interest, an increase of $3,081,904 (approximately 307 percent) from SFY 2021-22.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2022-23.pdfPrompt Payment Interest Report FY 2019-2020, May 2020
For fiscal year 2019-2020, agencies paid vendors $1,731,011 in interest, an increase of $202,120 (approximately 13 percent) from 2018-19.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2019-20.pdfPrompt Payment Interest Report FY 2017-2018, May 2018
This report identifies the number of late payments, the number of days to process late payments, the amount of interest paid and the reasons for the delays.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2017-18.pdfPrompt Payment Interest Report FY 2016-2017, May 2017
In the 2016-2017 fiscal year, State agencies paid interest totaling $1,536,275, representing an increase of $73,440 from the prior year.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2016-17.pdf