Search
XI.2.F Timely Submittal of Contracts – XI. Procurement and Contract Management
… OVERVIEW It is the State agency's responsibility to properly plan its procurements so that needed approvals … be obtained timely. Sufficient time must be incorporated to allow for review of contract transactions submitted to the Office of the State Comptroller (OSC). RISKS IN …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2f-timely-submittal-contractsXII.5.F Payment Dates and Terms Overview – XII. Expenditures
… section is to provide guidance to agencies about important dates involved in the payment process as well as the payment … determining the later of invoice or merchandise received dates. However, there may be instances where the agency must … section is to provide guidance to agencies about important dates involved in the payment process as well as the payment …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5f-payment-dates-and-terms-overviewXIX.1.D Project Costing Terminology – XIX. Project Costing (PCIP)
… to those activities. This includes individual payments and grants to State related or non-State entities (e.g. public … Costing chartfield used to identify a class or division of projects regarded as having a particular shared characteristics valuable for grouping projects by activity. Project Status describes the status of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix1d-project-costing-terminologyX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… monies, receivers of settlements or awards) No Non-NYS Govt Entity Governmental Entity not located in New York … eligible for payment within, or prompt payment interest after, 15 days as established in State Finance Law Section …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationXI.4 Overview – XI. Procurement and Contract Management
… by ensuring that critical services are provided. Not-for-profit entities generally provide these services. … of these agreements, including delineation of requirements for the assessment, suspension or waiver of interest … related to grant contracting, specifically: Not-for-Profit Prompt Contracting Standard Contract Language for …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi4-overviewXII.4.F Proper Invoice – XII. Expenditures
… as provided by ordering agency. When an invoice does not contain the above information, agencies must reject …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4f-proper-invoiceVI.3.A Overview – VI. Budgets
… Budget Transfers are the movements of authorized budget amounts from one appropriation … Budget Transfers are the movements of authorized budget amounts from one appropriation …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi3a-overviewAccounts Payable Advisory No. 61
… will provide a significant, material benefit to the vendor or State. These situations may include, but are not limited … public health and safety), vendor cash flow concerns, or Prompt Payment Interest savings. For expedite requests, …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/61-expedite-requestsVendor File Advisory No. 7
… Subject : Changes to Supplier registration and forms and Supplier Self-Serve Portal … include updates to the Vendor Self-Service Portal, vendor registration process, and vendor forms. Vendor Self-Service … and enrolling in programs (e.g., direct deposit). Vendor Registration - FYE Update Beginning April 1, 2017, agencies …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/7-supplier-updatesXIV.13.B Error Identification and Resolution – XIV. Special Procedures
… Interest is paid to the vendor at the same time the voucher is paid. Pursuant to Section 179-h of the State Finance Law, … an interest reclassification journal entry has errors and is unable to post in SFS. State agencies are expected to … Interest is paid to the vendor at the same time the voucher is paid …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv13b-error-identification-and-resolutionAccounts Payable Advisory No. 74
… Order Dispatch Update : The State of New York will end its agreement with Proactis as of October 19 th , 2023, …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/74-emarketplace-decommissionedContract Advisory No. 27
… their contracts requiring their vendors to receive ACH for contract payments. Vendors who agree to accept ACH increase …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/27-electronic-payments-ach-agency-specific-contractsMcLean Fire District - Financial Operations (2017M-296)
… [read complete report - pdf] Audit Objective Determine if the Board provided adequate oversight of the District’s financial operations. Key Findings The Board did not ensure annual financial reports were filed. …
https://www.osc.ny.gov/local-government/audits/fire-district/2018/10/05/mclean-fire-district-financial-operations-2017m-296Accounts Payable Advisory No. 52
… Subject: The purpose of this section is to provide guidance to ensure that agencies receive the goods and services they ordered in the proper condition and in accordance with the terms and … The purpose of this section is to provide guidance to ensure that agencies receive the goods …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/52-gfo-receiving-section-xi-a9XII.7.D Expedite Requests – XII. Expenditures
… of State Expenditures’ (BSE) standard business process is to approve vouchers within two business days after … readily available to provide to BSE auditors. If BSE is satisfied with the expedite justification and has reasonable assurance the payment is appropriate, it will approve the voucher for payment. If …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii7d-expedite-requestsPrompt Payment Interest Report FY 2022-2023, May 2023
For State Fiscal Year (SFY) 2022-23, agencies paid vendors $4,087,280 in interest, an increase of $3,081,904 (approximately 307 percent) from SFY 2021-22.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2022-23.pdfPrompt Payment Interest Report FY 2023-2024, May 2024
For State Fiscal Year (SFY) 2023-24, agencies paid vendors $3,960,506 in interest, a decrease of $126,774 (approximately 3 percent) from SFY 2022-23.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2023-24.pdfPrompt Payment Interest Report FY 2021-2022, May 2022
For State Fiscal Year (SFY) 2021-22, agencies paid vendors $1,005,376 in interest, a decrease of $445,842 (approximately 31 percent) from SFY 2020-21.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2021-22.pdfPrompt Payment Interest Report FY 2020-2021, May 2021
For State Fiscal Year (SFY) 2020-21, agencies paid vendors $1,451,218 in interest, a decrease of $279,793 (approximately 16 percent) from SFY 2019-20.
https://www.osc.ny.gov/files/reports/special-topics/pdf/prompt-payment-interest-2020-21.pdf