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IX.8.B Interest on Advance Payments to Vendors – IX. Federal Grants
… In some instances, payments are made to vendors, including sub-recipients, before the vendors have … the funds, the agency should require the funds be returned to the State. In such instances the agency should calculate … than $25, agencies should require that amount be paid to the State. Once the interest payment is received, it …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8b-interest-advance-payments-vendorsVII.10.D Cash Advance Payment Types – VII. State Revenues and Appropriated Loan Receivables
… and the required documentation. Petty Cash (Advance Account Code 59001) The petty cash advance account can be used for the following purposes: Provide … OSC requires Business Units to maintain for all advance account transactions (outlined below), OSC also requires …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10d-cash-advance-payment-typesMonitoring of Air Quality (Facility Permits and Registrations)
… Objective To determine whether the Department of Environmental Conservation is taking necessary action to … to smaller sources like dry cleaners. The mission of the Department of Environmental Conservation (Department) is to … To determine whether the Department of Environmental Conservation is taking necessary …
https://www.osc.ny.gov/state-agencies/audits/2023/09/20/monitoring-air-quality-facility-permits-and-registrationsDiNapoli: Outreach Failure Contributes to Rise in Subway Homeless Population
… when someone is actually placed in a facility. Didn’t Make Station Visits Based on the homeless population, BRC was … supposed to visit stations either twice a week (high risk station), once a week (medium risk), or once every six weeks … with BRC workers. Outreach Observations Auditors made 12 station visits (7 announced and 5 unannounced) and found BRC …
https://www.osc.ny.gov/press/releases/2020/01/dinapoli-outreach-failure-contributes-rise-subway-homeless-populationDiNapoli: Participation in New York's 30% School Lunch Reimbursement Program Can Be Increased With Improved Administration
… New York State Department of Agriculture and Markets’ (Ag & Markets) initiative to … school districts at a higher rate if at least 30% of the costs for lunch is spent on eligible New York produced … “But there’s room to do better to expand on the good work of the Department of Agriculture and Markets by reducing the …
https://www.osc.ny.gov/press/releases/2025/10/dinapoli-participation-new-yorks-30-school-lunch-reimbursement-program-can-be-increased-improvedAvailability, Access and Affordability: Understanding Broadband Challenges in New York State
… Among working households, 41 percent had at least one adult shift their work to a teleworking environment. 4 It has …
https://www.osc.ny.gov/reports/availability-access-and-affordability-understanding-broadband-challenges-new-york-stateXII.5.L Entering Appropriate Detail in the Invoice Line Fields – XII. Expenditures
… OVERVIEW AND POLICIES Business Units must use the Invoice Lines section of the voucher in the Statewide Financial … available in the SFS, including: using individual invoice lines for individual invoice items. copying purchase order … and/or receiving information into the voucher’s invoice lines (see Section 5.E – Processing Payments Against a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5l-entering-appropriate-detail-invoice-line-fieldsState Agencies Bulletin No. 1971.2
… No. 1971.1 . Purpose The purpose of this bulletin is to provide step-by-step guidance for Direct Deposit entry and provide details of the Direct Deposit Audit … after January 1, 2023 and existing employees with a change to their Request Direct Deposit record are affected . …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/19712-direct-deposit-guidance-and-audit-queryState Agencies Bulletin No. 1971.1
… No. 1971 . Purpose The purpose of this bulletin is to provide step-by-step guidance for Direct Deposit entry and provide details of the Direct Deposit Audit … after January 1, 2023 and existing employees with a change to their Request Direct Deposit record are affected . …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/19711-direct-deposit-guidance-and-audit-queryXIII.11 Submitting Travel and Expense Reimbursement Requests for Inactive Employees – XIII. Employee Expense Reimbursement
… on submitting Travel and Expense reimbursement requests for inactive employees for expenses that were incurred during the employee’s State … no later than the employee’s last day of employment. For any questions relating to the lock or removal of access, … on submitting Travel and Expense reimbursement requests for inactive employees for expenses that were incurred during …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii11-submitting-travel-and-expense-reimbursement-requests-inactive-employeesState Agencies Bulletin No. 1515
… a check to repay an overpayment Background Due to a change in the bank reconciliation process and the risk of personal checks being returned for … checks, certified checks, bank checks, money orders and agency checks will be accepted. Effective Date(s) …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1515-acceptable-forms-payment-paycheck-reversals-ac230Hancock Fire Department - Financial Operations (2018M-236)
… Objective Determine whether officials ensured collections were deposited and disbursements were proper. Key Findings The Board President (President) did … collections totaling $75,200 from fundraising activities were adequately supported. The Treasurer did not keep …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2019/05/03/hancock-fire-department-financial-operations-2018m-236Contract Advisory No. 3
… Subject: Entering New Begin and Expire Dates for SFS Amendment Transactions Guidance: To generate an … blank. As an example: To create an amendment transaction for a six month time-only extension of an approved contract … document. This field of the transmittal must be completed for BOC use. In the example above, the agency would enter …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/3-entering-contract-amendment-begin-and-expire-dates-statewide-financial-systemXI.12.A Toll-Free Services – XI. Procurement and Contract Management
… Numerous New York State agencies use toll-free telephone numbers to disseminate information and allow the public to … vendors only charge agencies for toll-free telephone numbers that belong to them. When initially procuring … its needs, the agency should procure toll-free telephone numbers in accordance with the State’s Procurement …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi12a-toll-free-servicesXIX.6.A Cost Allocation – XIX. Project Costing (PCIP)
… data. The integration of payroll and labor cost allocation is a statewide requirement for reporting. Expenditure data … and labor hour tracking for grants and projects, it is necessary to interface Time and Labor systems with the … and timely enter their Time and Labor information when filling out their time card information. This should be done …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix6a-cost-allocationState Agencies Bulletin No. 1971
… Returns and Reversals mailbox. The Direct Deposit Form for NYS Employees, form AC 2772 , should be provided to all new … Upon receipt of an AC 2772 - Direct Deposit Form for NYS Employees, it is an agency’s responsibility to validate … name in PayServ. Agencies should not use employee name to search for the employee in PayServ as this leads to errors …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1971-direct-deposit-guidance-and-audit-queryState Agencies Bulletin No. 1249
… payment provided the employee: Is Active, on a Leave With Pay or on an Unpaid Military Stipend Leave on 03/31/12 in a BU06, BU46, BU66 or BU79 position; and Has a Pay Basis Code of ANN or BIW (only if the employee is on a … preliminary listing should be submitted on the Correction Sheet . The form may be duplicated if additional copies are …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1249-april-2012-management-and-confidential-mc-longevity-lump-sum-llsState Agencies Bulletin No. 1526
… in the payroll system to eliminate the use of social security number as the main employee identifier. The NYS …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1526-use-new-york-state-employee-id-new-york-state-payroll-systemVillage of Valley Stream – Cash Receipts and Selected Village Operations (2013M-382)
… Background The Village of Valley Stream is located in the Town of Hempstead in Nassau County and has approximately … of the Mayor and a Village Trustee, with neither official retaining custody of the signature file or being … sign all checks, and the facsimile signature file of an official that is used as a second signature should only be …
https://www.osc.ny.gov/local-government/audits/school-district/2014/04/04/village-valley-stream-cash-receipts-and-selected-village-operations-2013mOperational Advisory No. 18
… will inactivate ROA Vendor IDs 0RASP00000 and 0RAE000000. Business Units should use Vendor ID 0RAR000000 to handle the … (SFS). 0RASP00000 (should now use 0RAR000000) A State check issued from the Central Accounting System (CAS) is … in the Vendor File. A Single Payment Vendor issues its own check to the State to reimburse the State for monies paid via …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/18-refund-appropriation-roa-vendor-ids-accounts-payable