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X.3.B OSC Vendor Registration – X. Guide to Vendor/Customer Management
… of this Chapter for more information), and disregarded entity (see Section 3.B – Registering a Disregarded Entity … out the appropriate IRS form(s). The Office of the State Comptroller relies on the agency to obtain accurate and … over a set period. Vendor Inquiry\Lookup – Agencies can search this report by TIN, Vendor Name or other vendor …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3b-osc-vendor-registrationContract Advisory No. 4
… must use a Business Unit/Department ID combination which is valid for contracts. A list of valid Business … transactions. If an invalid Business Unit/Department ID is used, BOC will send the agency a notice that the contract … the Audit ID includes a Business Unit/Department ID that is not valid for contracts. If the contract has not yet been …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/4-business-unit-and-department-id-combinations-used-create-contracts-statewideTown of Oneonta – Town Clerk (2021M-59)
… Clerk properly recorded, deposited and remitted Clerk fees in a timely manner. Key Findings The Clerk properly recorded … and remitted all fees collected during the audit period in a timely manner. However, the Clerk did not always deposit … the required time frame. The Clerk did not: Deposit $5,266 in fees collected within the required time frame. Prepare …
https://www.osc.ny.gov/local-government/audits/town/2021/07/02/town-oneonta-town-clerk-2021m-59Islip Fire District – Disbursements (2020M-9)
Determine whether disbursements were made in compliance with New York State General Municipal Law and the Districts policies
https://www.osc.ny.gov/local-government/audits/fire-district/2021/02/05/islip-fire-district-disbursements-2020m-9Village of Sherman – Treasurer’s Cash Receipts (2019M-39)
… Treasurer recorded and deposited all collections received in an accurate manner. Key Findings The former Treasurer did not record and deposit collections in an accurate manner. The former Treasurer did not deposit more than $20,000 in recorded real property taxes, water, sewer and general …
https://www.osc.ny.gov/local-government/audits/village/2022/04/22/village-sherman-treasurers-cash-receipts-2019m-39Town of Pharsalia – Board Oversight (2018M-59)
… complete report - pdf ] Audit Objective Determine whether the Town Board (Board) in the Town of Pharsalia (Town) provided adequate oversight of … Determine whether the Town Board Board in the Town of Pharsalia Town provided adequate oversight of …
https://www.osc.ny.gov/local-government/audits/town/2021/11/24/town-pharsalia-board-oversight-2018m-59East Aurora Union Free School District - Procurement (2023M-125)
… services in a competitive manner. Key Findings The Board of Education (Board) and District officials did not always … goods and services were purchased without the benefit of competition, resulting in the increased risk that taxpayer … years for 43 professional service contracts (91 percent of tested contracts) totaling $1.8 million. Did not obtain …
https://www.osc.ny.gov/local-government/audits/school-district/2024/01/05/east-aurora-union-free-school-district-procurement-2023m-125Amani Public Charter School – Purchasing and Claims Approval (2025M-11)
… that overlapping and conflicting responsibilities enabled two Directors to each control all aspects of the procurement …
https://www.osc.ny.gov/local-government/audits/charter-school/2025/06/06/amani-public-charter-school-purchasing-and-claims-approval-2025m-11Town of Summit – Town Clerk (2024M-51)
… – pdf] Audit Objective Determine whether the Town of Summit (Town) Clerk properly recorded, deposited and remitted … Determine whether the Town of Summit Town Clerk properly recorded deposited and remitted …
https://www.osc.ny.gov/local-government/audits/town/2024/08/16/town-summit-town-clerk-2024m-51Village of Sloan – Clerk-Treasurer (2024M-109)
… Village Law Section 4-408. The cash balances reported on the monthly Treasurer’s reports, that were provided to the …
https://www.osc.ny.gov/local-government/audits/village/2024/11/15/village-sloan-clerk-treasurer-2024m-109Chautauqua Lake Central School District – Procurement (2024M-3)
… risk that goods and services will not be obtained at a favorable cost. District officials: Did not seek …
https://www.osc.ny.gov/local-government/audits/school-district/2024/06/07/chautauqua-lake-central-school-district-procurement-2024m-3Village of Earlville – Collections (2024M-128)
… recorded and deposited all collections accurately and in a timely manner. Key Findings Although the … accurately recorded collections that we reviewed in the central accounting records, she did not always deposit collections in a timely manner. We also identified that staff in the …
https://www.osc.ny.gov/local-government/audits/village/2025/01/10/village-earlville-collections-2024m-128State Agencies Bulletin No. 1156
… PayServ containing Chart of Accounts criteria. Payroll representatives receiving this information should also share …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1156-changes-payserv-chart-accounts-related-implementation-statewideCaneadea Fire District – Treasurer’s Records and Reports (2025M-118)
… of funds, comply with reporting requirements and maintain public trust. Accurate and timely records are essential for establishing financial … of fire commissioners and taxpayers, and the protection of public funds. The District’s average annual budgeted …
https://www.osc.ny.gov/local-government/audits/fire-district/2026/01/30/caneadea-fire-district-treasurers-records-and-reports-2025m-118Town of Milan - Town Clerk/Tax Collector (2018M-257)
… and remitted to the Supervisor and Treasurer in accordance with the law. Ensure that all Clerk fees are properly assessed and recorded. Town officials agreed with our recommendations and indicated they will take …
https://www.osc.ny.gov/local-government/audits/town/2019/03/08/town-milan-town-clerktax-collector-2018m-257Village of Canisteo - Clerk Treasurers' Records and Reports (2018M-243)
… for, recorded and reported all financial transactions in a timely manner. Key Findings The former Clerk-Treasurer … for recorded and reported all financial transactions in a timely manner …
https://www.osc.ny.gov/local-government/audits/village/2019/04/05/village-canisteo-clerk-treasurers-records-and-reports-2018m-243State Agencies Bulletin No. 1154
… of a direct deposit or a check based on how the employee is currently paid through PayServ. If direct deposit … exists in PayServ, only the bank account type that is designated as ‘Balance’ will be submitted to SFS on the … make changes to employee records in PayServ. If an agency is using the SFS travel and expense module at go-live (i.e., …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1154-information-regarding-payserv-employee-file-interface-statewideState Agencies Bulletin No. 1197
… – 11/28) All other deadlines specified in the submission schedule remain in effect as previously published. ( Payroll … Agency inbound and outbound files at a later date, to identify whether the SSN can be replaced with the NYS EMPLID. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1197-payroll-processing-calendar-schedule-ssn-decouplingCUNY Bulletin No. CU-302
… Purpose To notify agencies of the change in the deduction calculation routine for Deduction … Effective Date(s) Immediately OSC Actions OSC will change the calculation routine for Deduction Code 582 from … This bulletin notifies agencies of the change in the deduction calculation routine for Deduction …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-302-change-deduction-calculation-routine-deduction-code-582Create Users and Assign Roles
… staff in your organization. (Your User ID and password is intended strictly for individual use. Never allow other … and lock or unlock the account. Basically, an authorizer is a user who has administrative control over the account. … to receive an email notification that the form is ready for certification. Certifier: verifies the accuracy …
https://www.osc.ny.gov/state-vendors/vendrep/create-users-and-assign-roles