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Connetquot Public Library – Cash Disbursements (2017M-125)

… made by multiple check signers. Ten purchases totaling $3,661 made on three credit card claims either contained a confirming purchase order (PO) …

C.H. Evans Hook and Ladder Company No. 3 – Missing Funds (2013M-194)

… companies with fire equipment, safety gear, and a fire house, and funds the Company’s operations. Key Findings The …

State Comptroller DiNapoli Releases Municipal Audits

… Administration (Steuben County) Auditors reviewed 125 real property tax exemptions totaling $52.1 million and …

Copenhagen Fire Department – Controls Over Financial Activities (2015M-270)

… Village of Copenhagen and the Towns of Denmark, Champion, Harrisburg and Pinckney to provide fire protection services, …

State Agency Small-Dollar Purchases (Follow-Up)

… voucher processes instead of the State procurement card, and to identify potential cost savings and revenue … successful in its efforts to increase State agencies’ P-Card use for small-dollar purchases.  Aggregate P-Card use increased from 37 percent of eligible purchases in …

DiNapoli: Former Crystal Beach Fire Department Treasurer Sentenced in More Than $82,000 Theft

… of the State Comptroller, Division of Investigations, 14th floor, 110 State St., Albany, NY 12236. … The former Crystal Beach Volunteer …

Canajoharie Volunteer Fire Department – Financial Activities (2023M-135)

… and 111 disbursements totaling $19,650 were made by debit card, circumventing the ability to be audited and approved …

Red Flags – Improving the Effectiveness of Your Claims Auditing Process

XIII.10 Overview – XIII. Employee Expense Reimbursement

… POLICIES This section provides Agencies with guidance on how to process a refund owed to the State by an employee.   … to State Offset functionality in SFS or submit a personal check to the Agency to refund the amount.   Agencies must …

VII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables

… the appropriate types of transactions and required Vendor ID to be used on each AP Adjustment Voucher. New York State … is the primary source of information. The original voucher ID must be entered in the “Related Voucher” field in the AP …

Woodbourne Fire District – Board Oversight (2023M-98)

… (Board) provided adequate oversight of the District’s financial operations. Key Findings  The Board did not … use and capital assets. Transparently set aside funds for future building and equipment needs. Key Recommendations  … all claims prior to payment.  Develop and adopt financial plans for maintaining a reasonable level of fund balance. …

Hannibal Fire Company – Misappropriation of Funds (2023M-59)

… – pdf] Audit Objective Determine whether the Hannibal Fire Company (Company) Board of Directors (Board) established adequate … Treasurer was able to misappropriate over $850,000 in Company funds during an eight-and-a-half-year period. For …

Town of Danby – Claims Processing and Procurement (2022M-127)

… the Town of Danby (Town) Board (Board) sought competition when procuring goods and services and audited claims prior to payment. Key Findings The Board did not always seek competition when procuring goods and services or ensure all claims were …

Town of Berne – Board Oversight (2021M-77)

… 170 claims totaling $166,792 reviewed or audit any credit card charges totaling $8,308 before payment was made, or …

Introduction – Travel and Conference Expense Management

… even when the local government or school district's credit card was used for these expenses. Extension of trips after …

Town of Throop – Oversight of the Supervisor’s Cash Collections and Disbursements (2022M-172)

… Supervisor and Town Board (Board) ensured cash assets in the Supervisor’s custody were properly collected and … did not properly collect and disburse cash assets in his custody, nor did the Board ensure the Supervisor …

Amani Public Charter School – Purchasing and Claims Approval (2025M-11)

… checks for payment.  Recommendations  This report includes 11 recommendations that, if implemented, will improve the …

State Comptroller DiNapoli Releases State Audits

… Also, the center estimates it has reduced staffing costs for administering these services by $34 million … of Health (DOH) Medicaid Payments Made Pursuant to Medicare Part C (Follow-Up) (2016-F-16) An audit released in May 2014 …

State Comptroller DiNapoli Releases Municipal & School Audits

… stolen items. Of the 337 assets totaling approximately $2.3 million selected for review, 54 were in use but not … Deposit – Claims Auditing (Broome County) Of the 93 credit card purchases during the audit period, the board did not ensure compliance with the village’s credit card policy and approved 83 purchases totaling $20,659 …

XI-A.2 Purchase Requisitions – XI-A. Purchasing

… contract ID on the requisition. If using the Procurement Card (PCard) as the payment method for a preferred source, … without a requisition and select the VAR as the vendor, or 3) select the VAR on the requisition and include the contract … For additional guidance on POs, please refer to Section 3 - Purchase Orders of this Chapter. Bulkload Agencies …