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State Comptroller DiNapoli Releases Audits

… Auditors also found situations where DOE provided services without the required parental consent. Metropolitan … areas of revenues, payroll, procurement and procurement card expenditures, asset management, and travel expenses to …

Accounts Payable Advisory No. 69

… information for all New York State Credit Cards, including the Citibank Procurement, Travel and Non-Employee Travel cards and the WEX Bank Fuel card.  Agencies are now required to include the “Employee ID” associated with the cardholder (Citibank) …

XII.8.B Matching – XII. Expenditures

… order is the Procurement Card. An agency must address match exceptions before a voucher processor can submit a voucher into workflow. An agency can view match exceptions associated with a particular voucher via a link on the voucher or in the match exceptions workbench. The match exceptions report …

Opinion 98-1

… -- Powers and Duties (contract with public authority for transportation services for Medicaid clients) PUBLIC CONTRACTS -- Contracts Not Requiring Bidding (contract with a public authority for transportation of Medicaid clients) GENERAL MUNICIPAL …

XIV.10 State Credit Card Process Information – XIV. Special Procedures

XII.5.A Selecting the Appropriate Voucher Style – XII. Expenditures

… SECTION OVERVIEW AND POLICIES Business Units must select the appropriate … payments in the Statewide Financial System (SFS). Process and Document Preparation: Online Business Units Business … styles listed in the chart below. “Reversal,” “Register,” and “Third Party” voucher styles are not used. Voucher Style …

Ausable Valley Central School District - Claims Auditing (2018M-190)

… payment. Key Findings Signed checks were printed before the claims auditor audited and approved the claims. Claims totaling $27,888 for 15 check disbursements made during the audit period were not audited and approved before …

Lyon Mountain Fire District – Cash Disbursements (2017M-2)

… eight disbursements were for purchases made using a debit card. Key Recommendations Ensure that all claims are approved …

Brighton Fire District No. 5 - Credit Card and Travel Expenditures (2018M-60)

… audit all claims for payment. Properly establish and pay per diem amounts. District officials generally agreed …

XII.8.A Workflow in the Accounts Payable Module – XII. Expenditures

… final user to approve a voucher prior to submittal to the Office of the State Comptroller (OSC) must be the department …

Use of Electronic Benefit Cards at Prohibited Locations

… audit was to determine whether the Office of Temporary and Disability Assistance (Office) had sufficient policies and … Related Audits/Reports of Interest Office of Temporary and Disability Assistance: Benefit Eligibility Assessment Process …

DiNapoli: Identity Theft Cases Surged in New York in 2020

… Identity thefts in New York surged during the pandemic with more than 67,000 … do more to protect consumers from identity theft.” Credit card fraud was the most common type of identity theft … obtain medical services or medical insurance coverage and for a variety of other purposes. Identity thefts have surged …

Internal Controls Over Selected Financial Operations (Follow-Up)

… performance under the MCA. Employees who use a DMNA credit card must submit a Monthly Account Summary Transmittal … in DMNA’s controls over accounting for employee credit card purchases, including lack of follow-up on unsubmitted …

State Comptroller DiNapoli Releases School District Audits

… today announced the following school district audits have been issued. Canajoharie Central School District – Fuel … did not audit fuel claims, as required. The district could have reduced its fuel expenditures by at least $10,929, … (92 percent of the district’s providers) and did not have written service agreements with three providers. Wayne …

Opinion 89-3

… that bear on the issues discussed in the opinion. PUBLIC CONTRACTS -- Purchases through County or State (must be under … subdivision may award a contract to a bidder whose bid varies from the bid specifications, have concluded that a variance which is …

Accounts Payable Advisory No. 25

… information include: Social Security numbers; Credit/debit card numbers; Driver license numbers; Bank account numbers; …

Hughsonville Fire District – Internal Controls Over Cash Disbursements (2014M-159)

… vouchers comply with the District’s procurement, credit card and food and beverage policies prior to payment. …

Village of Homer – Purchasing and Credit Cards (2017M-112)

… ensure they are aware of its requirements. Adopt a credit card policy to establish controls and guidelines over the use …

West Colesville Volunteer Fire Company, Inc. – Board Oversight (2022M-45)

… for sales tax, certain diesel fuel purchases and credit card fees and charges. Company officials generally agreed …

Remsen Central School District - Claims Audit Process (2019M-86)

… Audit and approve 20 electronic payments for credit card charges totaling $11,600 and nine postage claims …