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XIV.1 Outstanding Check Outreach and Escheatment – XIV. Special Procedures
… Each year an outreach and escheatment must be completed for all checks that remain uncashed one year after the year of issuance. All checks that remain … Each year an outreach and escheatment must be completed for all checks that remain uncashed one year after the year of issuance …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv1-outstanding-check-outreach-and-escheatmentSUNY Bulletin No. SU-234
… eligibility criteria and for whom they have received a letter from the NYSLRS Member and Employer Service Bureau … be the Date of Membership provided on the NYSLRS transfer letter. Benefit Plan will vary based on Tier status. … or PAFAT6 based on tier indicated on the NYSLRS transfer letter. If the NYSLRS transfer letter indicates the employee …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-234-state-university-police-officer-eligibility-police-andState Police Bulletin No. SP-260
… of State Police of OSC’s automatic processing of the 2025 State Police Holiday Bonus Payment, and to provide … are affected. Background: Chapter 182 of the Laws of 2025 implements the 2023-2026 Agreement between the State of … an annual holiday compensation payment. Effective 11/01/2025, the Holiday Bonus Payment must be included in the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-260-2025-holiday-bonus-payment-eligible-employees-state-policeDiNapoli: MTA’s Subway Station Repair List Is Growing
… MTA has been able to reduce the number of the most serious station defects, but a lot more needs to be done to address declining station conditions. It is up to the MTA to prioritize its … is based on that survey. Of the nearly 15,500 subway station structural components, the 2017 Transit survey found …
https://www.osc.ny.gov/press/releases/2019/08/dinapoli-mtas-subway-station-repair-list-growingDiNapoli Audit: MTA Transit Capital Projects Plagued by Cost Overruns and Delays
… an accessibility project to install elevators and make a platform comply with the Americans with Disabilities Act, Transit’s design neglected to raise the platform edge for passengers using wheelchairs. The mistake …
https://www.osc.ny.gov/press/releases/2019/07/dinapoli-audit-mta-transit-capital-projects-plagued-cost-overruns-and-delaysDiNapoli Finds Schools Falling Short on Emergency Planning
… not respond to the public audit, two schools suggested the formation of a communication platform to foster school safety …
https://www.osc.ny.gov/press/releases/2019/07/dinapoli-finds-schools-falling-short-emergency-planningOpinion 89-4
… the town may sell bonds and notes, at public or private sale, to the bank of which the supervisor is a director and … We note that the term "contract" is defined for purposes of article 18 to include the designation of a … as a depository, paying agent, registration agent or for investment of funds of the municipality of which he is an …
https://www.osc.ny.gov/legal-opinions/opinion-89-4Travel Advisory No. 3
… they are considered in travel status and are eligible for reimbursement of travel expenses in accordance with this … eligible for an insurance claim, the employee renting the car must report the accident immediately to the local … agency, the employee’s supervisor, and the rental car vendor. The employee must also file a damage claim report …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/3-travel-manual-updateTravel Advisory No. 7
… Subject: Updated IRS Mileage Rates Guidance: The Internal Revenue Service issued new standard mileage rates for 2018. The standard rate for personal vehicle mileage is $.545, for …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/7-updated-mileage-ratesTravel Advisory No. 5
… Subject: Section XIII.3 – Record Retention – Travel and Expense was updated. Guidance: … State Comptroller (OSC) updated Chapter XIII, Section 3 – Record Retention – Travel and Expense of the Guide to … scanned images may also be used as the sole documents of record only when the agency has complied with the State’s …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/5-gfo-updates-record-retention-travel-and-expenseTravel Advisory No. 4
… address, the start location and destination location of the travel event, and the start and end dates and times of the travel event and/or expense. This requirement will … a more efficient review process. The implementation of these mandatory fields is expected to coincide with the …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/4-expense-report-mandatory-header-fieldsTravel Advisory No. 9
… Potential Consequences of Assigning an Incorrect Official Station Guidance : The Office of the State Comptroller … Potential Consequences of Assigning an Incorrect Official Station of the Guide to Financial Operations to clarify the …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/9-taxability-transportation-expensesContract Advisory No. 6
… Subject: The Vendor ID associated to a contract record in the Statewide Financial System (SFS) can only be changed when the original contract (sequence 0) is in the … cannot be changed once the transaction has been submitted to OSC for approval (or approved by the agency if OSC …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/6-correcting-vendor-id-contractContract Advisory No. 7
… The only special characters which should be used in a Contract ID on the Statewide Financial System (SFS) are the two hyphens (-) that separate the Business Unit, Contract Number, and Department ID values. Stand alone … should not contain any special characters. Guidance: The Contract ID for all new contracts including but not limited …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/7-special-characters-should-not-be-used-contract-and-stand-alone-purchase-orderOperational Advisory No. 2
… Subject: The purpose of this Advisory is to notify Business Units of the actions OSC will take if deadlines for transaction … The purpose of this Advisory is to notify Business Units of the actions OSC will take if …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/2-sfs-transaction-deadlinesOperational Advisory No. 3
… and be in a valid budget status prior to submittal to OSC. Changing chart of account values on vouchers will require …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/3-budget-check-reminderTravel Advisory No. 2
… Chapter XIII, Section 6 – Potential Tax Consequences of Assigning an Incorrect Official Station Office of the State Comptroller (OSC) Travel Manual Guidance : In … with the OSC Travel Manual an employee’s official station (i.e., usual work location, regardless of where the employee …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/2-taxable-travelTravel Advisory No. 1
… who use a proxy to enter expense information into the SFS must either: Certify a completed Employee Report of … the expense report for approval. *Business Units may use a form other than the AC 132-S to record and certify employee … . As needed, employees who use a proxy should also fill out any of the applicable forms that correspond with …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/1-requirements-proxy-expense-reportsOther Bulletin No. 8
… Purpose To explain OSC’s automatic processing and to provide instructions for agency … eligible employees in Bargaining Unit 97. Effective Date(s) 4/2/09 - Paychecks dated 4/29/09 (Administration) Contract … employees who were placed on Military Stipend due to new military orders on or after the effective date of the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-8-april-1-2009-salary-increase-suny-construction-fundOther Bulletin No. 7
… Purpose To notify the SUNY Construction Fund of OSC’s automatic processing of the 3% Salary Increase and to … Compensation Leave, OSC will insert a row in the employee’s Job Data record using the Action/Reason code of PAY/SAC … Rate Change/ Change Rate) for Hourly employees and the new salary. Any subsequent rows on the Job Data record also …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-7-april-1-2008-3-general-salary-increase-suny-construction