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VIII.1.D Hybrid Journal Entries – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… For State agencies that do not use the Billing module in SFS … Hybrid Journal Entries may be used to charge/reimburse for costs. Hybrid Journal Entries contain both expenditure … For State agencies that do not use the Billing module in SFS …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1d-hybrid-journal-entriesXIII.2.D Expense Report Payment – XIII. Employee Expense Reimbursement
… OSC’s Bureau of Payroll Services issues periodic guidance to payroll officers on the establishment and maintenance of … of account information is used on the expense report. To ensure travel and expense reimbursements are deposited … will delay payment and will require reprocessing in the form of a check. If an employee has separately directed their …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii2d-expense-report-paymentManagement of General School Funds (Follow-Up)
… that the New York City Department of Education’s (DoE) John F. Kennedy High School (Kennedy) had poor controls over … of Interest New York City Department of Education: John F. Kennedy Education Campus – Management of General …
https://www.osc.ny.gov/state-agencies/audits/2014/01/16/management-general-school-funds-followOneida County – Court and Trust Funds (2023-C&T-3)
… and contract disputes resulting in a mechanic’s lien . [1] These actions are recorded in the County Clerk’s …
https://www.osc.ny.gov/local-government/audits/court-and-trust/2023/12/29/oneida-county-court-and-trust-funds-2023-ct-3Tioga County – Court and Trust Funds (2023-C&T-1)
… have established appropriate controls to safeguard and account for court and trust funds for the period January 1, … and consistently, provide a system of internal controls to account for and safeguard these funds. Key Findings The … have established appropriate controls to safeguard and account for court and trust funds for the period January 1 …
https://www.osc.ny.gov/local-government/audits/county/2023/07/14/tioga-county-court-and-trust-funds-2023-ct-1Schoharie County Court and Trust Funds (2022-C&T-3)
… and contract disputes resulting in a mechanic’s lien (i.e., a security interest in property filed to ensure …
https://www.osc.ny.gov/local-government/audits/county/2022/06/17/schoharie-county-court-and-trust-funds-2022-ct-3Village of Owego – Clerk-Treasurer’s Office and Parking Tickets (2015M-30)
… Purpose of Audit The purpose of our audit was to determine if Village officials provided adequate oversight of the Village’s financial operations for the period August … Village of Owego ClerkTreasurers Office and Parking Tickets 2015M30 …
https://www.osc.ny.gov/local-government/audits/village/2015/05/29/village-owego-clerk-treasurers-office-and-parking-tickets-2015m-30Village of Rhinebeck – Water Fees (2013M-311)
… of our audit was to examine internal controls over water fees for the period June 1, 2012 through June 14, 2013. … controls over billing, collecting and enforcing water fees need to be improved. The Clerk’s duties were … Village of Rhinebeck Water Fees 2013M311 …
https://www.osc.ny.gov/local-government/audits/village/2014/01/17/village-rhinebeck-water-fees-2013m-311Lewis County – Purchase Cards (2024M-41)
… County could have potentially saved approximately $4,800 in travel expenses and sales tax. Additionally, the … action. Appendix B includes our comment to an issue raised in the County’s response. …
https://www.osc.ny.gov/local-government/audits/county/2024/07/26/lewis-county-purchase-cards-2024m-41State Agencies Bulletin No. 308
… Purpose To inform agencies of the new Fiscal Year 2002 process. … for the position pool IDs will automatically be charged to the new Fiscal Year 2002 when the maximum effective date … specified on the Position Pool Table. It is not necessary to insert a row and make any changes on the Position Pool …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/308-fiscal-year-changes-budget-year-2002Town of Danby – Audit Follow-Up (2022M-8-F)
… account errors totaling $64,959 and could not account for approximately $1,000 in cash from tax collections. The … also did not maintain adequate supporting documentation for collections and complete monthly bank reconciliations and … and collects fees for a variety of purposes, including marriage, dog and environmental licenses, and certified …
https://www.osc.ny.gov/local-government/audits/town/2025/08/29/town-danby-audit-follow-2022m-8-fChenango County – Court and Trust Funds (2025-C&T-2)
… and trust funds for the period January 1 2023 through May 31 2025 …
https://www.osc.ny.gov/local-government/audits/county/2025/09/12/chenango-county-court-and-trust-funds-2025-ct-2Onondaga County – Court and Trust Funds (2025-C&T-3)
… and contract disputes resulting in a mechanic’s lien. These actions are recorded in the county clerk’s office …
https://www.osc.ny.gov/local-government/audits/county/2025/09/26/onondaga-county-court-and-trust-funds-2025-ct-3East Ramapo Central School District - Textbooks Loaned to Nonpublic School Students (2019M-171)
… Key Findings The District did not have adequate systems in place to verify that textbooks purchased for and loaned to … to receive textbooks. The District did not have systems in place to account for textbooks purchased for and loaned to … action. Appendix B includes our comments on issues raised in the District's response letter. …
https://www.osc.ny.gov/local-government/audits/school-district/2020/08/03/east-ramapo-central-school-district-textbooks-loaned-nonpublic-schoolTown of Rutland – Water and Sewer Charges (2025M-30)
Determine whether the Town of Rutland Town Town Clerk Clerk properly billed water and sewer charges
https://www.osc.ny.gov/local-government/audits/town/2025/06/13/town-rutland-water-and-sewer-charges-2025m-30Crittenden Volunteer Fire Department, Inc. – Internal Controls Over Financial Operations (2015M-190)
… Purpose of Audit The purpose of our audit was to determine if the Board provided adequate … and did not retain custody of all Department funds as required in its bylaws. The audit committee did not …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2015/12/18/crittenden-volunteer-fire-department-inc-internal-controlsLife Changes: Getting Your Affairs in Order and A Guide for Survivors
… make important decisions should anything happen to you. But what information will they need, and what will be … until a probate judge orders the box to be opened under court supervision. However, a joint lessee of the box, or … Where My Assets Are (VO1848) , to help your survivors find important documents. It is a good idea to review and …
https://www.osc.ny.gov/retirement/publications/getting-your-affairs-order-and-guide-survivorsXII.6.M Lien Processing and Financial Reporting for Sole Custody Accounts – XII. Expenditures
… requirements on the Internal Revenue Service’s (IRS) Form 1099 reporting and filing requirements, as well as lien … calendar year must be reported to the payee via a Form 1099 (information return), and a copy must be filed with the … as well as prepare and distribute the required Form 1099 information return to the payee and file with the IRS …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6m-lien-processing-and-financial-reporting-sole-custody-accountsState Comptroller DiNapoli Releases Audits
… New York State Comptroller Thomas P. DiNapoli announced the following State Government Accountability audits have been released: Department of Health – Medicaid Program: Managed Care Payments to … care in-network providers, with certain exceptions, enroll as participating providers in the state Medicaid program by …
https://www.osc.ny.gov/press/releases/2026/04/state-comptroller-dinapoli-releases-auditsForms for State Agencies and Employees
… Photocopy of Check or Forgery Affidavit Fillable PDF Travel AC 132‑A Travel Voucher Form AC 132-A is now obsolete and has been replaced by form AC 132-S AC 132‑S Employee Report of Travel Expenses and Claim for Payment Fields numbered and … to accounting contracts payroll purchasing and payments travel and vendors …
https://www.osc.ny.gov/state-agencies/forms