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Special 25-Year Plan for County Probation Department Peace Officers (Sections 89-t and 603(p))
… (Return to Top) VO1871 (Rev. 6/12) © 2012, New York State and Local Retirement System (Return to Top) …
https://www.osc.ny.gov/retirement/publications/special-25-year-plan-county-probation-department-peace-officers-sections-89-t-and-603pIX.8.B Interest on Advance Payments to Vendors – IX. Federal Grants
… the transaction. The agency must then create and submit a Single Payment Voucher for returning the funds to the federal … See Section 8.C - Payments to the U.S. Treasury or Section 8.D Electronic Refund Payments to the U.S Treasury … of this Chapter. Under no circumstances should the single payment voucher be submitted until the AR deposit has …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8b-interest-advance-payments-vendorsXII.6.D Paying a Single Payment Vendor – XII. Expenditures
… SECTION OVERVIEW AND POLICIES This section informs agencies how to make a … individuals and use a space between each. Example: JOHN J SMITH Do not use any punctuation or special characters except … include prefix titles for individuals, such as Dr., Ms., Mr., etc. Only use “THE” if it is part of the entity’s legal …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6d-paying-single-payment-vendorArchived Publications
… reference purposes only. Fiscal Stress Monitoring System Results for Municipalities: Four-Year Review, 2013-2016 - 9/27/2017 Fiscal Stress Monitoring System Results for School Districts: Four-Year Review - 1/25/2017 Fiscal Stress Monitoring System Results for Municipalities: Three-Year Review - 9/27/2016 …
https://www.osc.ny.gov/local-government/fiscal-monitoring/archived-publicationsX.3.B OSC Vendor Registration – X. Guide to Vendor/Customer Management
… business relationship is anticipated must be added to the SFS Vendor File as a regular vendor. In the majority of … is outside of the US. In order to do business with New York State, US foreign vendors must have a New York State Vendor ID and be enrolled in the Statewide …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3b-osc-vendor-registrationContract Advisory No. 4
… Corrective Action for Contract Transactions Created in the Statewide Financial System with Invalid Business Unit and … ID combination which is valid for contracts. A list of valid Business Unit/Department ID combinations can be … BU/Dept IDs valid for contracts. Agencies should review all new contracts (Sequence 0) created in the SFS to ensure …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/4-business-unit-and-department-id-combinations-used-create-contracts-statewideTown of Oneonta – Town Clerk (2021M-59)
… complete report - pdf ] Audit Objective Determine whether the Town of Oneonta (Town) Clerk properly recorded, deposited … a timely manner. Key Findings The Clerk properly recorded all the fees we reviewed and remitted all fees collected during the audit period in a timely …
https://www.osc.ny.gov/local-government/audits/town/2021/07/02/town-oneonta-town-clerk-2021m-59Islip Fire District – Disbursements (2020M-9)
… compliance with New York State General Municipal Law and the District’s policies. Key Findings The Board: Made an inappropriate payment for medical … was inappropriately paid for medical expenditures. Ensure all gas and general credit card charges are sufficiently …
https://www.osc.ny.gov/local-government/audits/fire-district/2021/02/05/islip-fire-district-disbursements-2020m-9Village of Sherman – Treasurer’s Cash Receipts (2019M-39)
… adequate written policies and procedures over the cash receipt collection process. The Board did not provide … written policies and establish procedures over the cash receipt collection process. Provide adequate oversight and …
https://www.osc.ny.gov/local-government/audits/village/2022/04/22/village-sherman-treasurers-cash-receipts-2019m-39East Aurora Union Free School District - Procurement (2023M-125)
… complete report – pdf] Audit Objective Determine whether the East Aurora Union Free School District (District) … goods and services in a competitive manner. Key Findings The Board of Education (Board) and District officials did not … bids as required by GML. Key Recommendations Ensure all purchase contracts over $20,000 are competitively bid as …
https://www.osc.ny.gov/local-government/audits/school-district/2024/01/05/east-aurora-union-free-school-district-procurement-2023m-125Amani Public Charter School – Purchasing and Claims Approval (2025M-11)
… complete report – pdf] Audit Objective Determine whether the Amani Public Charter School (School) officials procured … did not procure goods and services in accordance with the established policy and procedures. As a result, there is … responsibilities enabled two Directors to each control all aspects of the procurement process, including initiating …
https://www.osc.ny.gov/local-government/audits/charter-school/2025/06/06/amani-public-charter-school-purchasing-and-claims-approval-2025m-11Town of Summit – Town Clerk (2024M-51)
… complete report – pdf] Audit Objective Determine whether the Town of Summit (Town) Clerk properly recorded, deposited … (Town Law) Section 30 which required the Clerk to deposit all fees collected within three business days after total … meet liabilities. Key Recommendations Deposit and remit all fees within the required time frames. Prepare bank …
https://www.osc.ny.gov/local-government/audits/town/2024/08/16/town-summit-town-clerk-2024m-51Village of Sloan – Clerk-Treasurer (2024M-109)
… complete report – pdf] Audit Objective Determine whether the Village of Sloan (Village) Clerk-Treasurer recorded and reported financial transactions accurately and in a timely manner. Key Findings Although the Clerk-Treasurer generally recorded financial transactions …
https://www.osc.ny.gov/local-government/audits/village/2024/11/15/village-sloan-clerk-treasurer-2024m-109Chautauqua Lake Central School District – Procurement (2024M-3)
… Did not seek competition for fuel purchases made from a single vendor totaling approximately $166,000. Did not … Recommendations Follow District policies when requesting or acquiring goods and services, including using competitive … our recommendations and indicated that they have initiated or plan to initiate corrective action. …
https://www.osc.ny.gov/local-government/audits/school-district/2024/06/07/chautauqua-lake-central-school-district-procurement-2024m-3Village of Earlville – Collections (2024M-128)
… complete report – pdf] Audit Objective Determine whether the Village of Earlville (Village) Clerk-Treasurer recorded and deposited all collections accurately and in a timely manner. Key Findings Although the Clerk-Treasurer accurately recorded collections that we …
https://www.osc.ny.gov/local-government/audits/village/2025/01/10/village-earlville-collections-2024m-128Caneadea Fire District – Treasurer’s Records and Reports (2025M-118)
… [read complete report – pdf] Audit Objective Did the Caneadea Fire District (District) Secretary/Treasurer … Audit Period January 1, 2023 – June 30, 2025 Understanding the Audit Area A fire district’s treasurer should record and … Audit Summary The Treasurer did not record and report all financial transactions in a timely and accurate …
https://www.osc.ny.gov/local-government/audits/fire-district/2026/01/30/caneadea-fire-district-treasurers-records-and-reports-2025m-118Town of Milan - Town Clerk/Tax Collector (2018M-257)
… complete report - pdf] Audit Objective Determine whether the Town Clerk/Tax Collector maintained adequate records and … from one to 19 days late. Key Recommendations Ensure that all real property taxes are deposited and remitted to the … and Treasurer in accordance with the law. Ensure that all Clerk fees are properly assessed and recorded. Town …
https://www.osc.ny.gov/local-government/audits/town/2019/03/08/town-milan-town-clerktax-collector-2018m-257Village of Canisteo - Clerk Treasurers' Records and Reports (2018M-243)
… [read complete report - pdf] Audit Objective Determine if the Clerk-Treasurer accurately and completely accounted for, recorded and reported all financial transactions in a timely manner. Key Findings The former Clerk-Treasurer did not maintain accounting … Determine if the ClerkTreasurer accurately and completely accounted for …
https://www.osc.ny.gov/local-government/audits/village/2019/04/05/village-canisteo-clerk-treasurers-records-and-reports-2018m-243Create Users and Assign Roles
… To help manage the account, you can grant access and delegate authority to other staff in your organization. (Your User ID and password is intended … for individual use. Never allow other users to log into the account with your User ID and password.) Creating users …
https://www.osc.ny.gov/state-vendors/vendrep/create-users-and-assign-rolesX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… New York State Vendor using the New York State Substitute Form W-9 . Obtaining the Substitute W-9 also allows New York … for more information on retaining the Substitute W-9 Form. Process and Transaction Preparation: Agency staff … required information using the New York State Substitute Form W-9: Legal Business Name The individual or organization …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registration