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X.3 Overview – X. Guide to Vendor/Customer Management
… SECTION OVERVIEW AND POLICIES All vendors providing goods or services to New York State must be registered in the Statewide Vendor File. An agency must register a vendor at the time of contract award if the vendor is not already registered in the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3-overviewState Agencies Bulletin No. 2009
… OSC Actions Create and mail Form 1042-S directly to agency payroll offices on March 3, 2022. Please note that Federal …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2009-form-1042-s-foreign-persons-u-s-source-income-subject-withholdingState Agencies Bulletin No. 1900
… OSC will create and mail Form 1042-S directly to agency payroll offices on February 25, 2021. Please note that …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1900-form-1042-s-foreign-persons-u-s-source-income-subject-withholdingState Agencies Bulletin No. 1385
… the State the withholdings were withheld for, however OSC does not withhold State tax. 1042-S Distribution The Office …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1385-form-1042-s-foreign-persons-us-source-income-subject-withholdingState Agencies Bulletin No. 1303
… To inform agencies of the content information for the 2013 Form 1042-S. Background According to the IRS instructions for Form 1042-S, amounts subject to reporting on Form 1042-S are …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1303-form-1042-s-foreign-persons-us-source-income-subject-withholdingState Agencies Bulletin No. 1231
… The amount is the gross sum of all payments made for the calendar year 2012. Box 3 Withholding Allowances This box … will create and mail Form 1042-S directly to agency payroll offices on or around March 1, 2013. Please note that …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1231-form-1042-s-foreign-persons-us-source-income-subject-withholdingPersonal Income Tax Refunds
… Purpose The objective of our examination was to determine whether personal income tax refunds approved by the Department of Taxation and Finance (Department) for payment were … with refundable credits based on incorrect information 2,236 6,150,150 Taxpayer claimed incorrect wages and …
https://www.osc.ny.gov/state-agencies/audits/2014/04/16/personal-income-tax-refundsVendRep System Contract Search
… Contract Search New York State contracting entity users assigned the Contracts user … information pertaining to the contract including a list of amendments. To print the contract details, click …
https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-contract-searchXIV.13.B Error Identification and Resolution – XIV. Special Procedures
… time the voucher is paid. Pursuant to Section 179-h of the State Finance Law, interest charges should be charged to the … journal entry has errors and is unable to post in SFS. State agencies are expected to monitor these errors and take … action to post the entry immediately. The OSC Bureau of State Accounting Operations (BSAO) Budgets and Spending …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv13b-error-identification-and-resolutionOperational Advisory No. 32
… voucher must be used on the AP Adjustment Voucher to ensure that the vendor gets an accurate 1099. Since the refund relates to a payment that was posted in SFS, a “Related Voucher” must be linked to the transaction and no additional documentation is …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/32-refund-appropriation-ap-adjustment-voucher-guidelinesXII.6.A Paying Another State Agency – XII. Expenditures
… OVERVIEW AND POLICIES This section informs New York State Business Units how to process vouchers to another Business … Business Units must identify if the billing is from an SFS Online or a Legacy System Business Unit. The following …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6a-paying-another-state-agencyNew York State Vendor Questionnaire Instructions
The questionnaires are intended to elicit information based on vendor type (For-Profit or Not-for-Profit) and activity (Construction or Non-Construction).
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-instructions.pdfState Agencies Bulletin No. 1133
… even if no amount is deducted and withheld from the payment because of a Treaty or Exemption code. 2010 Form …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1133-form-1042-s-foreign-persons-us-source-income-subject-withholdingState Agencies Bulletin No. 1058
… even if no amount is deducted and withheld from the payment because of a treaty or code exception to taxation. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1058-form-1042-s-foreign-persons-us-source-income-subject-withholdingXII.4.F Proper Invoice – XII. Expenditures
… must reject the invoice. Moreover, it is a best practice to notify the vendor within one business day of identifying the improper invoice to submit a proper invoice with the necessary information. … invoice and notify the vendor within one business day to resubmit a proper invoice once the goods, property, or …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4f-proper-invoiceState Agencies Bulletin No. 2112
… OSC Actions Create and mail Form 1042-S directly to agency payroll offices on March 3, 2023. Please note that Federal …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2112-form-1042-s-foreign-persons-u-s-source-income-subject-withholdingState Agencies Bulletin No. 2207
… Actions: Create and mail Form 1042-S directly to agency payroll offices on March 7, 2024. Please note that Federal …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2207-form-1042-s-foreign-persons-u-s-source-income-subject-withholdingState Agencies Bulletin No. 2317
… Purpose: The purpose of this bulletin is to inform agencies of the content … apply to the types of payments made by the State of New York are Exemption Code 04 (Exempt under tax treaty) and 00 … from Modify a Person. Box 13d: Recipient’s City or town, province or state, country, ZIP or foreign postal code …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2317-form-1042-s-foreign-persons-u-s-source-income-subject-withholdingX.4.B Address – X. Guide to Vendor/Customer Management
… the vendor to the New York State Vendor Self-Service Portal webpage at … . After signing into the Vendor Self-Service Portal, the vendor will be able to add or update their …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4b-addressXII.5.I Prompt Payment Interest – XII. Expenditures
… (within 30 days for most vendors, 15 days for qualified Small Business vendors). When the State fails to pay the … vendor by the Net Due Date, the State may be required to make an interest payment to the vendor. This section provides … Agency determines a self-certified Small Business vendor does not qualify, the vendor’s designation can be revoked by …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5i-prompt-payment-interest