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Contract Advisory No. 6
… Subject: The Vendor ID associated to a contract record in the Statewide Financial System (SFS) … for approval (or approved by the agency if OSC approval is not required). Guidance: An agency must take action when it … the incorrect Vendor ID. Use the attached chart: “ What To Do When An Incorrect Vendor ID Has Been Used For A Contract ” …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/6-correcting-vendor-id-contractHawthorne Cedar Knolls Union Free School District – Internal Controls Over Wire Transfers (2016M-183)
… was to review internal controls over the District’s wire transfer process for the period July 1, 2014 through March … Key Findings The Board has not adopted policies addressing electronic banking transactions and District officials have … has not used those services. Key Recommendations Adopt electronic banking policies and establish written procedures …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/22/hawthorne-cedar-knolls-union-free-school-district-internal-controls-overSUNY Bulletin No. SU-173
… Purpose To notify SUNY agencies of the modified eligibility for the following 403(b) … 28, 31 and 91 with the exception of employees of the State University Construction Fund Effective Date(s) Paychecks …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-173-expanded-eligibility-suny-403b-tax-sheltered-annuity-plansSUNY Bulletin No. SU-162
… Purpose To inform agencies of a new Earnings Program. Affected Employees SUNY employees in … a Pay Basis Code of BIW Background OSC has created the new Earnings Program NBW (UUP Biweekly) to be used for …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-162-establishment-new-earnings-program-suny-employees-biweeklyCUNY Bulletin No. CU-569
… Purpose To notify CUNY agencies of a new deduction code for after-tax (ROTH) contributions to the 403(b) plan … approves TIAA to be the sole investment provider for the Tax Deferred Annuity Plan. Furthermore, the … 403 ROTH) in PayServ. Agency update will be available for this deduction code. Outbound vendor files will be …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-569-new-403b-after-tax-deferred-annuity-plan-roth-cunyReceiving Your Benefit and Filing Your Option Election – Career Plan
… Receiving Your Benefit At retirement, you must decide how you want your retirement … to a designated beneficiary after your death. Filing Your Option Election You must file your Option Election form (unless …
https://www.osc.ny.gov/retirement/publications/1642/receiving-your-benefit-and-filing-your-option-electionOperational Advisory No. 3
… that if any chart of account string value is changed in the review process, the transaction must be re-budget … other value, the transaction may not be submitted to OSC for processing. Failure to review the budget check status and … to enter or change any chart of account value are aware of this reminder. … Budget Check Reminder …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/3-budget-check-reminderTravel Advisory No. 1
Employees responsibilities when using a proxy to create an expense report in SFS
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/1-requirements-proxy-expense-reportsReceiving Your Benefit and Filing Your Option Election – New Career Plan
… Receiving Your Benefit At retirement, you must decide how you want your retirement … to a designated beneficiary after your death. Filing Your Option Election You must file your Option Election form (unless …
https://www.osc.ny.gov/retirement/publications/1515/receiving-your-benefit-and-filing-your-option-electionContract Advisory No. 22
… orders (encumbrances) are associated with the contract. All purchase orders are in either “Cancelled” or “Complete” …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/22-closed-contracts-statewide-financial-systemPUC Achieve Charter School – Board Oversight (2016M-316)
… During the first year of operations, revenues fell short of estimates, compounded by higher-than-expected …
https://www.osc.ny.gov/local-government/audits/school-district/2017/05/05/puc-achieve-charter-school-board-oversight-2016m-316Pembroke Central School District – Financial Management (2016M-31)
… appropriations in the adopted budgets and did not use all of the annually appropriated fund balance toward …
https://www.osc.ny.gov/local-government/audits/school-district/2016/06/10/pembroke-central-school-district-financial-management-2016m-31Union-Endicott Central School District – Financial Management (2016M-100)
… Purpose of Audit The purpose of our audit was to evaluate the District’s financial management practices for the period July 1, 2014 … million. Key Findings The Board appropriated more fund balance than needed, resulting in an estimated net budget …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/15/union-endicott-central-school-district-financial-management-2016m-100Sewanhaka Central High School District – Student Fees (2016M-296)
… Town of Hempstead, Nassau County and comprises four Union Free School Districts: Elmont, Floral Park-Bellerose, … None of the finance clerks issued triplicate receipts. No one was responsible for reconciling collections and … written procedures for the collection, recording and deposit of student fees and for the reconciliation between …
https://www.osc.ny.gov/local-government/audits/school-district/2016/11/04/sewanhaka-central-high-school-district-student-fees-2016m-296Stamford Central School District – Fund Balances (2016M-106)
… to evaluate the District’s financial management practices for the period July 1, 2014 through January 20, 2016. … were significantly overfunded. Key Recommendations Develop a plan to reduce the amount of unrestricted fund balance in a manner than benefits District residents. Discontinue the …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/01/stamford-central-school-district-fund-balances-2016m-106Van Hornesville-Owen D. Young Central School District – Financial Condition (2016M-63)
… The District, which operates one school with approximately 200 students, is governed by an elected five-member Board of …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/01/van-hornesville-owen-d-young-central-school-district-financial-conditionTown of Brookhaven Local Development Corporation – Project Approval and Monitoring (2021M-188)
… To do so, the Board must establish measurable goals for all approved projects and monitor the projects to ensure …
https://www.osc.ny.gov/local-government/audits/town/2022/07/15/town-brookhaven-local-development-corporation-project-approval-and-monitoring-2021mLyons Central School District – Payroll 2022M-71
… time. The payroll supervisor was responsible for all aspects of processing payroll including affixing the …
https://www.osc.ny.gov/local-government/audits/school-district/2022/09/09/lyons-central-school-district-payroll-2022m-71Nassau Board of Cooperative Educational Services – Network User Accounts (2022M-77)
… has an increased risk of unauthorized access to and use of the BOCES network and potential loss of important data. In …
https://www.osc.ny.gov/local-government/audits/boces/2022/09/09/nassau-board-cooperative-educational-services-network-user-accounts-2022m-77Lancaster Central School District – Financial Management (2022M-37)
… the Lancaster Central School District (District) Board of Education (Board) and District officials properly managed … to pay debt as required. These practices resulted in real property tax levies that were higher than necessary. Key …
https://www.osc.ny.gov/local-government/audits/school-district/2022/08/05/lancaster-central-school-district-financial-management-2022m-37